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97-53LL r �. ''.� � � Council File # \ ✓ ordinance # ORDINANCE SAINT PAUL, MINNESOTA Referred To An ordinance amending the Saint Paul Administrative Code and the Saint Pau1 Legislative Code so as to reorganize the budget and finance functions; amending Administrative Code Chapters 2, 5, 21, 34, 57, 64, and 86, amending Legisiative Code Chapters 6, 7, 34, 77, 430, and Appendix H, and repealing Legislative Code chapter 430.021 and 430.022. THE COUNCIL OF THE CITY QF SAINT PAUL DOES ORDAIN: Section 1. % That section 2.02 (G) of the Saint Paul Administrative Code be and hereby is amended Co read as follows: Chapter 2. Office of the Mayor Sec. 2.02. Administration. (G) Budget und Financial Services: (1) Office of Financial Services-Director of Financial Services--Appointment and qualifications. There is hereby established an Office of Financial Services. The Office of Financial Services will be responsible far the management and control of the budgets and of other fmancial services as hereto after described. The mayor sha11 appoint, with the consent of the city council, a director of the Office of Financial Services, who shall be in the unclassified service of the city. (2) Same--Duties. The office of the mayor, through the O�ce of Financial Services, shall be responsible for the preparafion, compilation, analysis and presentation of a complete fmancial plan for the City of Saint Paul, as contemplated by the City Charter, which shall include, but not be lunited to, an annual general revenue fund budget, debt service budget, and capital improvement budget, which aze to be forwarded to the city council for review, revision if deemed appropriate, and adoption. The Office of Financiai Services shall also be responsible for the preparation of other budgets, on a calendar- Green Sheet # �� f °'' , S +^�, i * .. ; r i 4 ' _, � '^ � �';_ ; year basis, considered essenfial to the operation and control of the city's ��3 financial plan, ntcluding, but not necessatily lnnited to, budgets, relating to enterprise, intragovernmental, special assessment and special revenue funds. Except as otherwise provided by law, all departments, boazds, o�ces and commissions of city government shall submit requests and other pertinent information to the Office of Financial Services for inclusion in the financial plau in accordance with the budget calendar established by administrative ordinance. The Office of F9nancial Services shall be responsible for the preparation, review and presentation of budgets for special revenue funds which require adoption by the city council. The budgets shall be in such form as will comply with all applicable provisions of law and shall be appropriately divided into funds and accounts services. The Office of Financial Services shall assist the mayor in the preparation of an annual budget message to be submitted to the city council with the complete financial plan. The Office of Financial Services shall assist departments in the preparation, review and evaluation of a11 city grants-in-aid applications and the corresponding budgets and in the ongoing evaluation of existing programs in terms of compliance with objectives established by the mayor and councii. The Office of Financial Services shall maintain a uniform system of accounts for all city money matters, and a system for receipt, deposit and recording of all moneys received by the city. (3) Standard accounting practices. The director of the Office of Financiai Services sha11 keep controlling accounts with every deparhnent, agency and bureau of city government, and with all activities whatever owned or controlied by the city or in wYuch the city has any pecuniary interest. The director of the Office of Financial Services is hereby autharized and directed, from time to time, to prepaze forms of accounts, vouchers, reports, bills, orders, receipts, checks and other necessary forms to be used by the several city departments, agencies and bureaus in the transaction of all parts of public business as concerns the city's fmances. The director shail prescribe and issue the forms herein named to all city departments, agencies and bureaus to be used in the parts of public business which concem the city's finances. lanuazy 8, t991 2 (4) Accounting Section. c " r'� i .Y � \� —V 1 {� 2. '.�/ . . . ...� � Within the O�ce of Financial Services there shall be an accounting section. Under the supervision of the d'uector, the accounting section's responsibilities shall include, but not be limited to: �a) �) (c) (d) (e) �fl �g) (h) Developing and maintaiuiug a central system of accounts for ail depazhnents and agencies of city government. Developing and maintaining a system of auditing of all city expenditures. Developing and maintaiuing a system of recording all city receipts and deposits. Establishing and maintaining such accounting programs as may be necessary for the maintenance of county, state and federal aids, grants and loans. Serving as the official custodian of all documents, agreements, contracts and bonds, except as they relate to real estate. Certifying availability of funds for a11 departmental expenditures. Establishing and maintaining a payroll and payroll deduction system for all city employees. Establishing the procedures for maintaining unifortn records of all employees' work hours, vacation, sick leave, pension and social security. (i) Assisting the director in the prepararion and management of the city budget, including required periodic checks on departmental budgets and periodic estimates for a11 deparhnents and agencies of the city. (j) Maintaining a system of inventory control of all city deparhnents. (k) Developing such systems as aze necessary to assure that the city accounts are kept in accordance with generally accepted accounting principles for governmental units. (1) Preparation of the city's comprehensive annual financial report to include statements compazing budgeted appropriations and estimated revenues to actual expenditures and revenue using the following reporting levels i The city's general fund will be reported at the major functional level. All other governmental fund types with annual budgets will be reported at the fund level. E� 3. In accordance with governmental accounting standard board standards there will be no actual reporting of expenditures and receipts to budget plan for proprietary fund types and any governmental funds with a multiyear budget. ,�u� g, ,�� 3 (5) Treasury Section. _ �� . . :"_ `� �_ �� Within the Office of Financial Services there shall be a treasury section. Under the supervision of the director, the treasury section's responsibilities shall include, but not be 1'united to: (a) ro� (c) (d) (e) �� Performing all functions as collector of any and all city taYes. Receiving all moneys due the city for fees, permits, fines and other bills. Receiving fuuds inhusted to any city depaztment or agency. Controlling and supervising the deposit of money and the related banking activities of the city. Developing and maintaining a cash management program, including the purchase and sale of city investments. Maintaining custody of all city investments and funds including bonds and notes. (g) Providing far the disbursement of city funds. �) (i) �) Section 2. That chapter 5 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Chapter 5. Department of Technology and Management Services Sec. 5.01. Department generally. (a) Department established. There is hereby established an executive department of the City of Saint Paul to be known as the department of technology and management services. The head of such department shall be the director, who, prior to such appointment, shall possess such qualifications as the council may by ordinance provide. The department of technology and management services shall be organized into the divisions of risk and employee benefit management, contract and analysis, real estate, cable communications, and information services. (b) Departmental functions. The depariment shall be responsible for properry management, including space allocation and communication systems; the coordinarion of Coordinating the plan for, and issuance of, city debt. Establishing and maintaining control and administrative records for the management of outstanding debt. Assisting the director in the preparafion and management of the city budget. i��, s. is9� 4 2 4 � 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 �•..} �• � e p-: � e'� 1 T V i i�=.4 ; E. t ; >[�.: �.; t building maintenance; provide contract and analpsis services for city departments and `�� agencies; provide a system of assessments and valuarions; provide information services and systems to city deparhnents and agencies; administer cable communications; and provide risk management and benefit aduiinistration services for city deparhnents, agencies and retirees. (c) Director; powers and duties. The director of the department of technology and management services shall be appointed by the mayor with the consent of the council, and shall be in the unclassified service of the city. The director shall be accountable to the mayor and, subject to supervision and control, shail administer the affairs of the department. The director shall have generai authority and control over all departmental staff and shail oversee the proper fulfiilment of all tasks and duties assigned to the department. The director shall have the power to prescribe such rules and regulations as are deemed necessary or expedient for the proper operation of the department and to that end shall keep informed of the latest admiuistrative pracrices. The directar may designate, with the approval of the mayor, an employee of the department of technology and management services to perform the functions and duties assigned to the director by law during the absence or disability of the director. The director shall have the power and duty to take a11 personnel actions, including hiring, assigning and reassigning employees, including supervisory personnel, within the department, and sha11 supervise their performance. Sec. 5.02. Contract and Analysis Services Division. Within the department of technology and management services there shall be a division of contract and analysis services. Under the supervision of the director, the division shali: (1) Make a11 purchases of materials, supplies, equipment and services, including conshuction, for the City of Saint Pau1, Ramsey County, the Saint Paul Water Utility, and any other entities as may be mutually agreed upon from time to time. The contract and analysis services functions shall include, but not be limited to the following: t2) a. Prepare or assist customers in preparing all specifications for the purchase of materials, supplies, equipment and services. b. Review all contract specifications for conformance to existing statutes ordinances, resolutions, and executive orders, and approve prior to issuance. c. Obtain bids, price quotes, or proposals and place orders in accordance with e�sting statutes, ordinances, resotutions and executive orders using open, legal and predictable procedures. d. Disseminate and monitor requests far proposals for services that are not subject to traditional competitive bidding procedures. Maintain records of all purchases processed through the division, including a11 bids and other pricing solicitations, specifications and purchase orders. ianoary a. I99'1 ��l 53 (3) Purchase jointly with other governmental units and provide purchasing services to other governmental units through joint power agreements as approved by the city council. (4) Perform reseazch and analysis services for division customers. (5} Provide such other central services as authorized by the mayor for the common use of all city departments and division customers. (6} Sell or dispose of all materials, supplies and real property declared as surplus by the contract and analysis services division for the city or declazed as surplus by other division customers. (7) I7isposal of City surplus shall be in accordance with the policies in this section. Disposal of other surplus shall be in accordance with the policies of the applicable division customers. (a) An employee of the city or other governmental entity using the services of the division may bid for surplus materials, supplies, real property to be sold, in accordance with applicable law. {b) All sales of surplus properry conducted through a competitive bidding process shall be to the highest bidder and conducted by the division under such procedures and by such means as shall give no individual or corporate bidder an advantage not available to all. (c) Upon the request of a bona fide charitable, educational, religious or fraternal nonprofit organization, as determined by the council, surplus materials and supplies, excluding real property, may be transferred to such charitable, educational, religious or fraternal organization for a nominal or no consideration upon a resolution of the council determining that said transfer of surplus andlor obsolete materials and supplies is related to the function of government, serves a pubiic purpose, and is for the benefit of the community as a whole. (d) This section shali not apply to any surplus and/or obsolete materiais and supplies whose sale is directed by other applicable law with the proceeds of such a sate being pledged specifically to the city or other entity. Sec. S.Q3. Real Estate Division. Within the department of technology and management services there shali be a division of real estate. Under the supervision of the director, the division shall: (1) Maintain a compilation of all city-owned real estate to inciude a system indexing all property and proper[y interests of the ciry. (2) Admiuister the sale ar acquisition or lease of real property by the city including, but not limited to, the acquisition of property, when necessary, through eminent doma3n proceedings and the vacation of streets and public ways. tanvary 3, 199'1 6 ^ � !". ' . (3) Administer the assessment program relative to the assessment of benefits inQ� J connection with the construction of local improvements, pursuant to policy as established by the council of the City of Saint Paul. (4) Process public hearings to be held by the city council relative to assessments, condemnations, demolition of dangerous buildings, sewer repairs, service charges, and snmmary abatements. (5) Aduiinister the collection, receipt and maintenance of assessment receivable accounts, advance payments for sewer and SAC chazges. Assist other city departments and divisions in the collection and receipt of receivables. Upon request to the division, a person shall be pernutted to inspect and copy records concerning assessment receivable accounts and the estimated costs of pending local unprovement assessment projects. Access to these records shall be provided at a reasonabie time and place and without charge to the individual. If the division is asked to provide copies of the data, the actual costs of providing the copies will be borne by the individual making the request. If the division is requested to calculate, compile or make copies of assessment data concerning properties not owned by the requesting pariy, the division shall provide the appropriate service within a reasonable time of the request and require the requesting pariy to pay the actual costs of making, certifying and compiling the information requested. The procedures used to process these requests and the calculation of the actual costs of compiling and copyin$ this information sha11 be determined by the division and approved by admuristrative order. (6) Perform city-wide real property administration, including, but not limited to, facility maintenance practices, capital improvements, space allocation planning, property insurance coverage for city buildings and equipment, building energy wnversa5on and improvement prograan and environmental impact and liability. (7) Administer all properties assigned to be under the control of the department of technology and management services, (8) Aduiinister all annual maintenance assessments and service charges including, but not limited to, street maintenance, Town Square operation and maintenance, above-standard street lighting, and storm sewer system charges pursuant to policy as established by the council of the City of Sa3nt Paul. Sec. 5.05. Informafion Services Division Within the deparfinent of technology and management services there shall be a division of information services. Under the supervision of the directar, the division shall be responsible for: (1) Promoting information technology as a strategic asset to the City; (2) Creating a healthy informafion technology environment that supports the attanunent of Cit7-wide as well as Department and Office strategic goals; (3) Providing access to electronic data while protecting data privacy; r��y s, iss� 7 (4) Enabling employees' and citizens' use of technology tools and standards; �� 5� (5) Providing connectivity within the City and promoting connecrivity with citizens and organizations in the wider community; (6) Applying information technology appropriately to reduce costs and improve services; ('� Managing the area of common information technology needs. (8} Developing and deploying the City's technology management and support staff: Sec. 5.04. Cable Communications Office. (1) Establishment. Within the department of technology and management services there shall be an o�ce of cable communications. The cable communications o�cer shall be appointed by the mayor with the consent of the council and shall be in the classified service consistent with civil service commission regulations. (2) Funcrions. The office shall be responsible for the admnustration of the cable communications franchise and for the planning and development of cable communications services. The cable communications officer's duties and responsibilities shall include, but not be lnnited to, the following: (a) Serve as liaison between the city, franchisee, state and federal authorities concerned with cable communications; (b) Receive and investigate complaints concerning the operation of the cable communications system; (c) Assure franchisee's compliance with all applicable ordinances and laws and, upon determination of any violarion of same, take all necessary and appropriate action to enforce the applicable law; (d) Monitor the franchisee's performance and adherence to the terms of the franchise, including, but not limited tq construction schedule, instailation policy, rates, operational standards, maintenance, technical standards, system design, use of public ways, service continuity and the provision of support and facilities for access and community programming; (e) Receive for review and evaluation all data and reports required of the franchisee and, where appropriate, forwazd such data to interested or affected city deparhuents; and (e) Make such recommendarions and reports to the city council and mayor as may be deemed necessary to the regulation and development of the cable communications system. January 8, ]999 O Sec. 5.06. Risk and Empioyee Benefits Management Division. �� 5�J Within the department of technology and management services, there shall be a division of risk and employee benefits management. Under the supervfsion of the director, the division shall: (1) Identify, measure, manage, and recommend funding alternatives for: a. All city-wide loss control and safety programs designed ta prevent andtor reduce loss of city resources, including employee and public safety, and property asset protection; b. City compliance with the Americans with Disabilities Act; c. Establish and administer all employee and refiree benefit plans, including health care benefits, life insurance, disability insurance, dental insurance, employee assistance programs, and other related benefit programs; d. The city's unemployment compensation program; e. The city's health promotion and education program far employees and rerirees in order to improve productivity, contain health benefit costs, and reduce sick leave usage; £ All city propertyicasualry risk azeas, including insurance purchase, contract review, retention limits, self insurance, recordkeeping and compiiance procedures; g. The ciry's workers' compensation program, including retention limits, clann investigation, claim settlement, recordkeeping, cost allocation, compliance requirements, and a return-to-work program; and, h. The city's tort clanns program, including retention levels, claim investigation, claim settlements, recordkeeping, and efforts to reduce/contain costs. (2) Provide advice and assistance to the city's labor relations efforts on bargainable issues related to the division's function. Section 3. That section 21.02 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Sec. 21.02. Same--Department of technolog,y and management services. The directar of the department of technology and management services shall have a bachelor's degree in business administration or retated field, plus seven (7) years' responsible experience in public or private administration which would provide knowledge of information ,�,� g, ,99, 9 systems, technology, telecommunications, assessments, procurement, risk management, �-.�,5� payroll and benefits admiuistration, financial administration, or a combinafion of these. Section 4. That chapter 21 of the Saint Pau1 Administrative Code be and hereby is amended to add a new section 21.07 which reads as follows: Sec. 21.07. Same--Office of financial services. The director of the office of financial services shall have a bachelor's degree in accounting, business administration or related field, plus seven years' responsible experience in public or private administration which would provide knowledge of budget administrafion, financial administration, accounting, fmancial reporting, financial analysis, debt management, investment management, internal controls, or a combination of these. Section 5. That section 34.03 of the Saint Paui Administrative Code be and hereby is amended ta read as follows: Sec. 34.03. Accounting. The credit accounts of each employee shall be kept by the fire chief or persons authorized by him to perform such functions. Said accounts shall be kept in a manner consistent with procedures as established by the director of the office of financial services and shall be subject to the director's inspection. No employee shall receive any credit allowance for any period during which the employee's name does not appear on the payroll of the bureau of fire protection, and a percentage of the credit corresponding to that period shall be subtracted from the clottting allawance. Section 6. That section 57A7 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Sec. 57.07. Submission of capital budget requests and recommendations. All capital improvement budget requests which ciry departments or office directors and other governmental and citizen agencies, including, by way of illustration and not of limitation, the port authority, school district, parent teachers associafion, and district councils, herein referred to as"other agencies," desire to have considered for inclusion in the annual capital improvement budget sha11 be submitted to the office of financial services by the last Friday in March of each project review year. Such requests sha11 include ali capitai improvement projects proposed for the following one or two (2) years, as determined by the mayor, and identify programs for the ne�ct ensuing four-year period. All requests far capital improvement projects and reports with respect thereto shall be on forms prepazed and provided by the director of fmancial services. Upon receipt of capital improvement budget requests from city departments or offices and other agencies, office of fmancial services shall transmit copies of the requests to the CIB committee far its considerafion as provided in Section 57.06, and to the planning commission for its consideration to deternune the projects' January 8, 199] 1 � compliance with the city's comprehensive plan and other appropriate city policies as cj--�.53 determiued by city councii. The planning commission shall thereupon make recommendations with respect thereto and transmit such recommendations to the office of fmancial services not later than May 1 of each calendar yeaz. Secrion 7. That section 57.09 of the 3aint Paul Admiivstrative Code be and hereby is amended to read as follows: Sec. 57.09. Amendment of annual capital improvement budgets after adoption. Annual capital "unprovement budgets may be amended in accordance with Section 10.07 of the City Charter and as provided for herein: (1) Additional projects and expanded projects. When money is available to finance an additional project or increase the scope of an approved project, the annual capital improvement budget(s) may be amended by city council upon the recommendation of the mayor and after review by the CIB committee and plamiing commission. (2) Cost of project less thttn appropriation. If the contract price of a capital improvement project approved by city council, inciuding architect and engineer fees and, if appropriate, a confingency of ten (10) percent, is less than the amount appropriated to the improvement in an annual capital improvement budget or budgets, the director of financial services shall, upon the recommendation of the director of the department in charge of the improvement, transfer such excess ta a restricted use account in behalf of the department concerned. Funds transferred to restricted use accounts shall remain therein, unless expended or encumbered as provided herein, until a11 projects of that deparhnent for which appropriations were made in the annual capital improvement budget where the excess appropriation resulted aze completed, and shall thereafter be credited to the unallocated reserve account provided in subsection (4) herein. (3) Cost of project greater thttn appropriation. If the cost of any capital improvement project approved by the city council, including architect and engineer fees and, if appropriate, a contingency of ten (10) percent, exceeds the amount appropriated to it in an annual capital improvement budget or budgets, additional moneys necessary to fully finance the project may be appropriated as follows: a. If the total transfers with respect to a particular project are less than fifty thousand doilars ($50,000.00) and funds are available in the department's restricted use account to fund the excess cost, such amount may be transfened by administrative order, snbject to the written approval of the director of fmancial services. Each city department sha11 prepaze a report identifying such transfers and submit it to the CIB committee, mayor and city council on a quarterly basis. i��. a, ,ss, ll b. If the total transfers with respect to a particular project exceed fifty q --�c�� thousand dollars ($50,000.00) but are less than ten (10) percent of the amount appropriated by city council for the project and funds aze available in the depatiment's restricted use account, additional appropriations may be made by the city council upon the recommendation of the mayor without the advice of the CIB committee. c. If the total transfers with respect to a particular project are greater than fifty thousand dollazs ($50,000.00) and exceed ten (10) percent of the amount appropriated by city council for the project, or if funds are not available in the department's restricted use account, an additional appropriation may be made by the city council, with the advice of the CIB committee and the recommendation of the mayor, from the department's xestricted use account, capital budget unallocated reserve account(s), other uncommitted money available, or by reallocation of project funds. d. If the cost of a capital improvement for which an appropriation is made in an annual capital improvement budget or budgets will be in excess of the appropriation(s), and funds are available in the deparhnent's restricted use account to finance the excess cost, a supplemental appropriation within the appropriate year's capital improvement budget may be made in accordance with subsections a. through c. herein. (4) A project included in an annuai capital improvement budget adopted by the city council shall stand as an approved project untii completed or until abandoned pursuant to resolution of the council. Any amounts remaining in an annual capital improeement budget once all projects contained in that budget have been completed because of abandoned projects, overestimates of costs, or otherwise not required for projects approved in that annual capital improvement budget shall be credited to a capital budget unallocated reserve account which may be used to finance costs in excess of appropriation or other capital unprovements, as recommended by the mayor with the advice of the CIB committee and autharized by the city council pursuant to the provisions of this chapter. Section 8. That section 64.01 of the Saint Paul Administrative Code be and hereby is amended to read as £ollows: Sec. 64.01. Calculation, report. Foliowing adoption of the fmai order and completion of the public improvements authorized, the deparrinents involved shall calculate all of their costs incurred in the malffng of the improvements, including construction costs, engineering, inspection and administrative costs, and shall forthwith submit such calculations to the real estate division, department of technology and management services (hereinafter refened to as the real estate division). The real estate division shall then add to these costs all expenses incurred by it in sending out notices, land acquisirion costs and all other charges incurred in the making of the public improvements. The real estate division shall submit a written report to the council setting Tanuary 3, ]99J 1G forth the total cost of the improvements, the amount of public funds allocated to be paid by4-t � the city other than the amount, if any, which it will pay as a properiy owner, and the amount to be assessed. In addition to the report, the real estate division shall prepare a proposed assessment roll which shall set forth the recommended amount to be assessed against each assessable lot, piece ar pazcel of land deemed to be benefited from the improvement, which proposed assessment roll shall be maintained on file and be open to public inspection in the reai estate division. Section 9. That sec6on 64.02 of the Saint Paul Admiuistrative Code be and hereby is amended to read as follows: Sec. 64.02. Notice, public hearing. Upon receipt of the report and notice of filing of the proposed assessment roll, the council by resolution shall fix a date for public hearing and shall direct the real estate division to publish and mail the required notices of public hearing prescribed by Section 14.01.1 of the City Charter. For the purpose of giving mailed nodce, owners entitled thereto shall be those shown to be such on the records of the real estate division, but other appropriate records may be used for this purpose. Notices shall state the date, time and place of the public hearing, the general nature of the improvement, the area and amount to be assessed against each parcel of 1and, that the proposed assessment roll is on file in the real estate division, and that written or oral objections by any owner will be considered. Section IQ. That section 64.04 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Sec. 64.04. Interest, installments; certification to county department of property taxation. (a) Assessments shail bear interest at the rate specified in the contract with the federal government as approved by the ciry council, when assessments are levied in conjunction with the construction of a pubiic improvement funded exclusively with Urban Development Action Grant (UDAG) or other federal governmental funds. For special projects financed solely by bond sales, where the assessments are used to retire those bonds, the annual interest rate for the assessments shall be the average annuat interest rate on the bonds issued plus a factor to cover the city's cost to be deternuned by the valuation and assessment engineer and the treasary manager. All other assessments sha11 bear interest at a rate as determined by the Bond Buyers 20 Bond Municipal Index as of the first week of January in the calendar yeaz that the assessment is levied plus a factor to cover the city's cost as determined by the valuation and assessment engineer and the treasury manager. Assessments may be paid in whole ar in part to the ciry's real estate d'avision without interest being charged if done within thirty (30) days after the adoption of the assessment rolL In the event that less than the total assessment is paid within this thirty-day period, the xeal estate division shall calculate the annual installment of the unpaid principai balance in the following manner: (1) If the balance due is less than foriy dollars ($40.00), the real estate division sha11 consider the entire balance as a single installment; ,�� 8, �99, 13 (2) If the balance due divided by the period established by the assessment resolution is less than forty dollazs ($40.00), the real estate division shall �� consider forty dollazs ($40.00) to be the annual installment until the entire balance is collected; (3) If the balance due divided by the period established by the assessment resolution is greater than forty dollars ($40.00), the real estate division sha11 divide this balance into equal annual installments ea�tending over the period established by the assessment resolution. (b) The real estate division shall certify annually to the Ramsey County Depamnent of Property Ta<cation, on the date specified by Ramsey County Department of Property Ta�tion, the total amount of installments of and interest on assessments on each parcel of 1and in the municipality which aze to become due in the following year. To the first installment of each assessment shall be added interest on the entire assessment from the date of adoption of the assessment roll through December 31 of the year in which the first installment is payable. To each subsequent installment there shall be added interest for one (1) yeaz on a11 unpaid installments. Section 11. That section 64.05 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Sec. 64.05. Collection; halance may be paid to real estate division. Following certification of the annual installments, the installments of assessments with interest shall be collected with the real estate taxes by the county department of property taxation and paid over to the city in the same manner as aze other municipal taYes, and shali be subject to the same penalties, costs and interest charges prescribed by state law as are other municipal taxes. Prepayment of the remaining unpaid balance may be made to the city's real estate division. Section 12. That section 64.09 of the Saint Paul Administrative Code be and hereby is amended to read as follows: Sec. 64.09. Pending assessments; advance payments. The real estate division is authorized to accept advance payments for pending assessments far public improvements approved by the city council but for which the assessments have not been adopted and certified for collection. Advance payments sha11 not be less than one and one-half (1 1/2) of the amount of estimated pending assessment or the exact amount for a known assessment. The director may adopt regulations governing the receipt of such advance payments, inciuding provision for application of the deposit to the adopted assessment and refund of excess amounts; provided, however, that the city sha11 not be required to pay any interest for advance payments. r�� B, ,99T 14 Section 13. `��53 That chapter 86 of the Saint Paul Adminisirative Code be and hereby is amended to read as follows: Chapter 86. Signing of Contracts, Deeds, Sonds, Checks* Sec. 86.01. City contracts, egecufion. (a) Except as specified in subsection (c) below or otherwise provided by law, all contracts made in tha name of the City of Saint Paui and authorized by the city council shall be executed on behalf of the city by the mayor or executive assistant to the mayor, or such designees as the mayor may authorize by administrative order filed with the city clerk; provided, that such authorization shall be ea�tended to such designees only for contracts of a stated doliar value of twenty-five thousand doliars ($25,000.00) or less, and the director of the office of financial services. The foregoing limitations do not apply to purchase order contracts processed by the contract and analysis services division and which may be signed by the director of the department of technology and management services and the director of financial services regardless of the dollar amounts of such purchase order contracts. The director of the office of financial and the director of the department of technology and management services may each delegate the authority to sign contracts to any employee. (b) The director of the Office of Financiai Services or designee may execute contracts in an amount of one thousand five hundred dollars ($1,500.00) or less, including all applicable taxes, shipping and handling charges, and no other signatures sha11 be required to bind the city. Such contracts shail be on such a form as the director shall provide, and such contracts shall be made in such a manner as the director shall authorize. The directar shall regularly monitor such contracts of one thousand five hundred dollars ($1,500.00) or less to assure they are in compliance with this chapter. (c) When the value of the contract is less than twenty-five Yhousand dollars ($25,000.00) and such contract is for the purchase of goods, the oniy signature required shall be that of the contract and analysis services manager ar designee. Sec. 86A2. Board of water commissioners' contracts, eaecurion. All contracts made in the name of the board of water commissioners sha11 be authorized by the board and executed on its behalf by its president, its secretary and the director of the Office of Finanaial Services or designee. Sec. 86.03. Real estate, conveyance. All deeds, leases and other instnunents pertaining to the conveyance of real estate or any interest therein on behalf of the City of Saint Paul or the board of water commissioners shall first be authorized by the council or the board, respectively, and executed by the mayor, city clerk and director of the Office of Financial Services or designee. Leases of one (1) yeaz or less in duration need not be first authorized by the council. For such leases, the mayor, by administrative order filed with the city clerk, may establish an alternative process, including signators, for the execution of those leases. z�,� 8, ,� 15 Sec. 86.04. Funds available before execution by director of the office of fmancial" ' services. � � No contract, deed or other instrument shall be signed by the director of the Office of Financial Services or designee unfil provision shall have been made for sufficient money in the appropriate fund to meet the indebtedness incuned by such contract, except laases and contracts for public lighting and heating where such contracts and leases are for longer periods than one (1) year and excepting also contracts for public improvements, the cost of which is to be paid by assessment against the properry benefited. Sec. 86.05. City attorney, approval as to form. All contracts, deeds, leases and other inshuments on behalf of the City of Saint Paui or its board of water commissioners shall be approved as to form by the city attomey, which approval as to form shall constitute the city attorney's advice that the contract is in proper form and that ali of the requirements of the Charter and laws of the state and ordinances of the City of Saint Paul have been complied with. The approval by the city attorney as provided in this section shali not apply to contracts referenced in this section 86.01(b) and (c), but in all other particulars remain as provided by this cbapter. Sec. 86.06. Director of department of human rights; affirmative action compliance. All contracts on behalf of the City af Saint Paui or its board of water commissioners in the amount of fifty thousand doilazs ($50,000.00) or more sha11 be executed by the director of the department of human rights whose signature shali constitute an affumation that the person or entity contracted with is in compliance with applicable affirmative action goals and policies. However, the director may for any nonprofit entity, upon a showing of hardship, waive affirmative action compliance without regard to the dollar amount of the contract. Sec. 86.07. Bonds; form and execution. All bonds and other obligations issued by the City of Saint Paul shail be signed by the mayor, countersigned by the director of the Office of financial Services and attested to by the city cierk. Bonds may have �xed thereon the corporate seal of the City of Saint PauLCoupons issued with any such bonds or other obligations may be authenticated by the engraved or printed signatures of the mayor, director of the Office of fmancial Services and city clerk. Every bond or other obligation shall be signed manualiy by one (1) of the above- named city officers or by a person authorized to act on behaif of a bank or trust company, located in or outside of the state, which has been designated by the city council by resolution to act as authenticating agent. Other signatures and the seal of the city may be printed, lithographed, stamped or engraved thereon. Except as otherwise provided by law, the form of bonds and other obligations issued by the city sha11 be determined by the city council with the advice of the city attorney. Sec. 86.08. City payments. All payments from the city treasury shall be by check or electronic transfer upon city depositaries, and all checks sha11 be signed by the mayor and chief accountant on behalf of the city. Both the signatures of the mayor and chief accountant, or similarly designated Jenuary 8, 1999 j 6 position, may be printed, lithographed, stamped or engraved on such checks. Electronic c�-�Ss transfers must be done in accordance with established accounting and treasury procedures. Sec. 86.09. Bonds; registered. Pursuant to the authority granted by Minuesota Statutes, Section 475.71, the council of the Ciry of Saint Paul does hereby authorize the director of the Office of financial Services to issue registered bonds in exchange for any or all coupon bonds or other registered bonds of the City of 5aint Pau1 which may have been issued by the city upon the request of the owner of such bonds. The surrendered coupon bonds or registered bonds shall be cancelled and appropriate recards maintained by the director. The City may require that a11 costs incurred by the city in regazd to the issuance or reissuance of registered bonds shall be paid for by the person requesting the same. Registered bonds issued under this section shall not incur any new liabiliry on the city nor extend the time of maturity of the coupon bonds which have been authorized or issued, and in place of which they aze ordered issued, but shall only bind the city in the same manner and to the same extent as bound by said coupon bonds, or as provided in and by Chapter 475, Mimiesota Statutes. The O�ce of Financial Services is authorized to pay current interest on such registered bonds by check. Sec. 86.10. City contracts valid when execnted. No contract, lease or agreement shail be valid uniess and until executed in accordance with the provisions of this chapter. Section 14. That section 6.01 of the Saint Paul Legislative Code be and hereby is amended to read as follows: Sec. 6.01. General. The director of the office of financial services (hereinafter refened to as the "director") is hereby authorized to issue refunds in amounts not to exceed two hundred dollars ($200.00) of license fees, permit fees, assessments, fines, bail forfeitures and other fees, upon presentation to director of a pay voucher, duly authenticated by the department head approving such refund, and accompanied by such supporting documents as may be auailable, such refund in said limited amount to be made without furtl�er resolution or ordinance of the city council. Section 15. That sectian 7.01 of the Saint Paul Legislative Code be and hereby is amended to read as follows: Sec. 7.01. License and bond; type and amount of coverage. Whenever an ordinance, regulation or law requires the filing, posting ar maintenance of insurance or bond, but does not specify the type or amount of insurance or bond, the manager of risk and employee benefit management, depaxlment of technology and management services, shall, with the advice of affected city departments and offices, determine the type andlor amount of coverage. The manager shall fi1e a Iisting of all types lanuary $ 1997 17 -� and amounts of required coverage, and shall make the listing a�ailable to the general public on demand. �'1� S� Section 16. That section 34.08.5 of the Saint Paul Legislative Code be and hereby is amended to read as follows: Sec. 34.08.5. Cost; collection. The enforcement officer shall notify the city health department in wrifing of the excessive consuxnption of exterior inspection services fee, of the name and address of the owner, the dates of the inspections giving rise to the excessive consumption of exterior inspection services fee, the violations of section 34.08 observed, and the amount of the excessive consumption of exterior inspection services fee. The health department shall thereafter cause appropriate billings to be made and be responsible for the collection of the excessive consumption of exteriar inspection services fee. Section 17. That section 77.06 of the Saint Paul Legislative Code be and hereby is amended to read as follows: Sec. 77.06. Sewer service fund. The funds received from the collection of the sewer service charges provided in this chapter sha11 be deposited with the office of financial services and shall be kept as a separate and distinct fund, and there is hereby established a fund to be known as "Sewer Service Fund." Section 18. That section 430.037 of the Saint Paul Legislative Code be and hereby is amended to read as follows: Sec. 430.037. Procedure upon determination of violation. (a) Notice, remedy. VJhenever the cable communications officer shall fmd that the company has violated one or more of the terms, conditions or provisions of sec6on 430.036, a written notice shall be sent to the company by registered mail, return receipt requested, informing them of such violation or violations. Such notice sha11 be entitled a"Violation Notice." The company may remedy violafions of subsections (1) through (4) of section 430.036 within three (3) days of tender of the registered letter bearing the "Violation Notice." If the company fails to remedy the violation within three (3) days after tender of the registered letter, penalties shall be assessed in accordance with the provisions in section 430.036 and paragraph (b) of this section. Violation of section 430.036, subsections (5) through (� sha11 not be subject to remedy and shall be assessed from the first day of occurrence. ]anuary $ l999 (b) Disputed violation, hearing; fzndings. Whenever a penalty has been assess�d, the company may, witivn ten (10) days of the tender of written norice as provided for in C��53 paragraph (a), notify the cable communications officer by registered mail tha# there is a dispute as to whether or not a violation has, in fact, occurred. Such noflce shall specify with particularity the matters disputed by the company. The cable communicarions officer shall, upon receipt of the company's letter, cause the matter to be referred to the ciry council for a hearing. A hearing shall be held within thirty (30} days of receipt of the company's letter by a committee designated by the council, or, if mutually agreed to by the parties, by an independent hearing examiner appointed by the councfl to deternune if there is reason to believe the company has committed a violation of section 430.Q36. After the hearing and review of the committee's report ar hearing exaiuiner's report, the council sha11 deternune if there is reason to believe the company has committed a violafion of section 430.036, and shall make written fmdings of fact relarive to their determina#ion. (c) Penalties. Upon a deterxnination by the council that there is reason to believe a violation has taken place or in the event the company chooses not to dispute the finding of the cable communications officer, the city director of technology and management services shall immediately make withdrawals against the letter of credit provided for in the franchise ordinance in accordance with the penalties specified for such violarions in section 430.036, and shall continue to make withdrawals until the company has satisfactorily remedied the term, condition or provision violated. Section 19. That section 430.OS1 of the Saint Paul Legisiafive Code be and hereby is amended to read as follows: Sec. 430.051. Payment. (a) Company sha11 pay a franchise fee of five (5) percent of gross revenues as compensation to the city far use of public rights-of-way and for the administration and regulation of the franchise. Payments shall be made on a quarterly basis. The installment payment for each quarter sha11 be due no later than forty-five (45) days after expiration of the quarter when due and shall be made to the city department of technology and management services. The company agrees to pay the franchise fee required herein for the remainder of the franchise term. (b) The city shall use all advance francluse fees only for cable-related purposes. A11 other franchise fees collected by the city shall be utilized primarily to support the city's administration of the franchise ordinance and the planuing and development of cable communicafion services and secondarily for deposit in the general fund or for other such uses as specified by the city. Ianuary 8, 199] 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 20. - q - i 53 That Appendix A, Article I, section 10, c, of the Saint Pau1 Legislative Code be and hereby is amended to read as follows: Appendix H. Cable Communicafions Franchise--Continental Cablevision of Saint Panl, Inc. ARTICLE I. GRANT OF FRANCHISE AND GENERAL PROVISIONS Secfion 10. Fees, payment of fees and penalties. a The franchise fee and any other cost or penalties assessed shall be payable, except as otherwise specified in this franchise agreement, quarterly to the city o�ce of fmancial services, and the company shall file a complete and accurate verified statement of all gross receipts within the city during the period for which said quarterly payment is made, and said payment for each quarter shali be made to the city not later than forty-five (45) days after the e�piration of the quarter when due. Section 21. That Saint Paul Legislative Code sections 430.021 and 430.022 be and hereby are repealed. Section 22. This ardinance shall be effective and be in force 30 days from its passage, approval and publicafion. PI�#1 �Mien MAR - 11997 Requested by Department of: Adoption Certified by Council Secretary By: �c./113-�-__ Approved by Mayor: Date `� !1 f 9 T $Y : _ `��2. " _"� l � �i�C_' T �=fi�t � Form Ap ��red by City torney H . ` s Approved by Mayor for Submission to Council By : 6�' 'N_—"t' Adopted by Council : Date �,.Q.� _\� t , gT ( .� nErnrzrn�nrrrortzceicouxcn, nn�u�n�narm pt",'lj� FinancialServices 1t8197 GREEN SH T NO. 32610 CONfACIRF850N&PIWNE �1 DEPAA]'h�"IDIRECLOR �4 COVNCll. JoeReid 266-SSSfi'9 � �z crrrnrroxxEr �czx7eK MUSfBEONCp�nJpLA(�t�IDABY(DA1E) � a HUD(�TDIltF4'IOR O Flt..ffiMGC.SERVICESD➢[ � MAYOR(ORASS151)WI) � F1II3IICC-ACCOLII1YITlg TOTAL # OF 5IGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNA'I`URE) ACRONREQVFSI'm Approval of an ordinance to reflect the reshvciuring of Accounting, Treasury and Budget func[ions into the office of Financial Services; and to estaUlish an executive department to be imovm as the Department of Technology and Management Services. RECOx.R.tENDwTTONS. npy�we(A) oiA ieu(R) PERSONAI. SERVICE C0P37'RAC75 MOST Al'ISR'ER THE FOLLOR'ING QUESTIONS: m.nNnmvccomm�ss�rnv _ctvn. sONice coNmnss�oN 1. Has rlvs person/fum ever worked under a connac[ for rhis department? cm conmu�rs� , YES NO _�� _ 2, Has this persoWfirm ever been a ciry employee? nisnucrcoasx _ YFS NO sUeeoxrs wtnCHCOtmcic osn'.cnvba 3. Does this pe+�on/fim� possess a skill not no+mally possessed by any cuirent ciry employee? YES NO (Eaplain all yes a¢sweis on separate sheet and attach to greeo sheek) 1HI'IIA'IINGPROBLEM, ISSUE, OPPORITMI/Y(Nho, Whet, WNm, Wha2 �Y) The ordinance reflects the restructuring that was discussed with, and approved by, the City Council as a part of discussions on the 1997 budget �, ADVqNfAC�SIFAPPROVPD As previously discussed. DISADVAN(AGE$IPpppgpyEp� � AYtldiYigB.�i� i'3�? As prevlously discussed. rt �.'.�( c5nf4°I �3 � 97" . _ sc , DISADVANTAG&SOFNO2MP$OVID' " As previously discussed. ��. TOTpLpMOUN'1'OF'I'AANSqC[RON NOtHp liy Cable CO$T/REVENUEBUDGElED(CDtCLEON� O NO b11NDING SOURCE pCLry�Ty N�)ry�gEµ PINANCW,A'FORMpT(ON. (EXPLAIN) q'rS3 SA[NS PAU6 � AAt1A DATE: TO Interdepartmental Memorandum CITY OF SAINT PAUL January 8, 1997 Joe Reid, Director / Budget Office FROM: Gerald T. Hendrickson � Office of City Attorn y RE: Proposed Reorganization of Budget and Finance Functions Attached hereto please find a proposed ordinance amending the Saint Paul Administrative Code and the Saint Pau1 Legislative Code so as to reorganize the budget and finance functions; amending Administrative Code Chapters 2, 5, 21, 34, 57, 64, and 86, amending Legislative Code Chapters 6, 7, 34, 77, 43o, and Appendix H, and repealing Legislative Code chapter 430.021 and 430.022. I have drafted this at your request and the request of Martha Larson for the purpose of reorganizing the budget and finance functions. This proposed ordinance is the result of several re-drafts based upon the comments and input of you, Martha, and the people working for both of you. It accomplishes all the changes requested for the purpose of the reorganization. I have also attached a redline version that shows all the additions and deletions, and a bullet summary entitled "WHAT THE ORDINANCE AMENDMENTS DO." These should make the analysis by the administration and the City Council more convenient. I have signed the proposed ordinance so it is ready for you to prepare the green sheet, route, and submit to the Council. If you need any further assistance, please let me know. Attachments. cc: Martha Larson Jim Snyder Phil Byrne �Z STj WHAT THE ORDINANCE AMENDMENTS DO o Changes the name of the Department of Finance and Management Services to the Department of Technology and Management Services. o Changes the name of the Mayor's budget office to the Office of Financial Services. o Amends the minimum qualifications for the director of Technology and Management Services and for the director of the Office of Financial Services. o Transfers the accounting and treasury divisions to the new Office of Financial 5ervices. o Renames the divisions in the new Department of Technology and Management Services, and updates their responsibilities. o Moves the creation of the Cable Communication Office from the Legislative Code to the Administrative Code. o Transfers responsibility for billing excess inspection costs from the Department of Finance and Management Services to the Aealth Department. o Amends various other Administrative and Legislative Code sections to conform with the foregoing changes. 5153 CHANGES TO TFIE ADMINISTRATIVE CODE Javuary S, 199] �'t S3 Chapter 2. Office of the Mayor Sec. 2.02. Administration. ,.. �......._ .... (G) Budget ar�;��a3reirxl;�ru��: (1) ie mayor shall appoint, with the consent of the city of the �%�,s�f ��nex�it �iu�t�:c, who shall be in 1 " "� � Y.. . " " _ " (2) Same--Duties. The office of the ma or, throu the �•a^°* a'�°��- � ;:..,. Y � R�� :.::::;::; :"af F�p��1;��, shall be responsible for the preparation, compilation, �� analysis and presentation of a complete financial plan for the City of Saint Paul, as contemplated by the City Charter, which shall include, but not be limited to, an annual general revenue fund budget, debt service budget, and capital nnprovement budget, which are to be forwarded to the city council for review, revision if deemed appropriate, and adoption. The ��i�ec--Ee� ��iicia'�:.��ruices shall also be responsible for the preparation of other budgefs, on a calendaz-year basis, considered essential to the operation and control of the ciry's financial plan, including, but not necessarily limited to, budgets, relating to enterprise, intragovernmental, special assessment and special revenue funds. Except as otherwise provided by law, all departments, boards, offices and commissions of city government shall submit requests and other pertinent information to the �.,�'°a °' ��fie�;` �tf ��i�7;:�iti��e�s for inclusion in the financial plan in accordance with the budget calendar established by administrative ordinance. The ��aa_• a�_^'�= Qt��#�::Fi:tt�i7G��s shall be responsible far the prepararion, review and presenfafion of budgets for special revenue funds which require adoption by the city council. The budgets shall be in such form as will comply with all applicable provisions of law and shall be appropriately divided into funds and accounts ' Jaovary 8, 399'I 2 ��s� The �t-�� £�€�<��Y�tGi€R�;��k�"�ce� sha11 assist the mayor in the preparation of an annual budget message to be submitted to the city council with the complete fivancial plan. Y. The ��ge�eeteF �fi'�'�`€� �zh�€i�i�til=�e�a?zG�s shall assist departments in the preparation, review and evaluation of all city grants- in-aid applications and the conesponding budgets and in the ongoing evaluation of eJCisting programs in terms of compliance with objectives established by the mayor and council. :...::..::::: .:.:...c.. �: ..... _.,,:.,_.....,.:. .... .. ... . �� : s` �x?et�rp�� a�-�tiartl�� Ye� c�� t��g �� ? �p�t€�x�r �m�%�'8, 199'/ .. .:.,;_. ...:. ..r�._.....�;:,::��n��. xk� ,. �::>: ..,,.:.. �:::.:.:• ._�.-.: � .,: . :.:. ... . , G�. : . . .... . �:: ;��t3$TT#.` .. : ::;:.::.., ,... .....:.::::..: �� 5� f� - , ,:,:::.. . ..�_. .._.....,. . . ��.�:.;:::-:�� _�:� ��; . ��`.::::��:��-°:�i: ...:,��:;�.:..:,.-_., .:�. ,:.::::_.:_:::.:.:,�...:,�..::..:...:,::.., :. .................. ...:.F:: :....±�............ .._....: ��:..: Jmuary 8, 199] Y �� 3 i%M':i'� � ; , � : � � � ;�,_ �� , `� i i i �y; �o z t � : �':: �:s�:`�:�tx�"°.,,.:�t��:�z��=�:_'_. ,. .�" ` i;' ':'.," ii�€i�iY<�a1:':"`.:...,.: ...,T: �_).:,;. ,:,.� :?� ::., . _ _ .. �..>. ��_ . � r��p�.. -, . . _ ., �e�x��`., ,::.::._,:: .: ..::... .. .. . :. ....: ....: . . .... _,:. _ _ _ .. . _. _......_::.. _... . ......... . . ��}' _:s:: �: �,�'�vixTi�g: �iir�fi�e':d�s�ui�e�;��t.: �afscx�: �a�a� ,.. . , ,, .. .. ....... .. .. .. . ... ...: -:::;: . . . .::.. :.. ,. :: .. . . . .. �. �:::=::::�''�::,�.:: i�.<;: ��t�?�>:��:�1�.�::��,��;;::�'�z�;�f;�: �� ti�'r _, :.:::.::: :..._..._... ...:_:.:;:..-....:.:<,...;,::,:.:.:::,�...�.,,:::::,._:<..:>.,,.::.:.,,:-,...::<:...: :.:::.:.:,. _:..: :::._-..:: �� : �� d��z:�?;,� ��Z�a� � ma�ag�� a� � �� buc��:, ��g, ��, � _._.:.:__,.___.._.._..,_ _._:<.:>:. .::..,..,_.:-_.-..:.,:.::>.::,:::.� :: .:...::...:.:.:.::,_,:;-:._::•::.;.<:,...;.. _�:�::::..;: :<;.:;. � .. ;: =: �a��z'r��a�z�::��i ��,€��;. ... .. �._:._.._. .........._.�...:... . �� 3 Sec. 5.01. Department generally. (a) DeparZment established. There is hereby established an executive deparhnent of the City of Saint Paul to be known as the department of fe��ixa�;'a�;��€t`��z�t`<�e��. The head of such department shall be the director, ...:............._:.. ,.,....:-..:..::............._.._ ..... <. _ ...... who, prior to such appointrnent, shall possess such qualifications as the council may by ordinance provide. The department of Ce�YYiiiilza;�y� ��t�i�t;��1e�5 shall be organized into the divisions of , (b) Departmental functions. The department shall be responsible for property management, including space allocation and communication systems; the coordination of building,-^°'�'^'° °�a ° °^* maintenance; services for cit7 departments and ions; (c) Director, powers and duties. The director of the department of €�-a� Lac�?lis�:;�t;�i�na�er�ie�;sei;v�ces sha11 be appointed by the mayor with the consent of the council, and shall�be in the unclassified service of the city. The director shall be accountable to the mayor and, subject to �s supervision and control, shall administer the affairs of the department. �e `�`tiir'e��i� shall have general authority and control over all departmental staff and shall oversee the proper fulfillment of all tasks and duties assigned to the department. �Ie '-1T�e;€�ire�i shall have the power to prescribe such rules and regulations as �ie aie c�eea�s �e�iu��t necessary or expedient for the proper operation of the department and to that end shall keep k�se�€ informed of the latest admiiustrative practices. The d'uector may designate, with the approval of the mayor, an employee of the ,. .. .. . .. . .,; . . .. . .. .... . . ...:.�..:......:..:.:: :..,. department of ' t�1�I��;;�tC1<:�p��g�� to perform the functions and duties assigned to the direcfor by law during the absence or disability of the director. The director shall have the power and duty to take all personnel actions, including hiring, assigning and reassigning employees, including supervisory personnel, withiu �is fi�'ie department, and shall supervise their perforn�ance. Y. _ " � :.i.. � •o�jii7 ' * �S7i►? ,�� 8, ��, 6 �; provide �g �Y��;�i agencies; provide a system of assessmenfs g� 53 - �. TrL91Sf_7tt/.S7T . . . . , r. " ' " : . --.. . . . _ . , ■- �- �- Iri1iSTSLS!fElS:ER'ZT:f .. . . . . ' ' " ' ' ' "' ' ' ' " ' � . .. .. _ .. . _ . . -" ' " ". _. .. . ...'"' " '" ' Jmuary 8, 1997 qZ-�3 3 /. - - - � _ - - - �' " • Ff ._ ._.. . .. .. ..�_." " • " " " !!l.77S.S7:E!!7SlTlY[S. . " " "' " " ' ' " . . . . ' " ' " ' i • � � i7CB. C !1A Ti.,i.+t.... ..F a............�, ! ' ' '" '"' ..... . . . . .. .. . ...... . . .. _ . ." " _' Y. �. I_ �. . _ . .. . .. . . ...... • ... ��.�.��. l�.}. ..�- . - . . . . _ . . . - . . \. � . dannary 8�199'J p �=t�'S3 Y. - _ � �_ " �" C �i��+e�er�ssss. _ ' " � . - : �:. :.%�::,�,�� - ,...... _........,......., ........ ..... ..........,...... Sec. 3:�A-3- �` ;fl�;; . . . . . �c�ii#��c#;�; A�a3��is :�r�zc�s l��s��;; Wiffiin the department of ' '�'�c��i��;:��1 ,...;._:....<, .....:.... :.. . ..... . , ;::.;r_::. _....;>. .. I�ati�g�te��:��'� there shall be a division of - Cf ; ,�rv��es �� 4z�;<::`.�;��'.::-.`:;:>,::.�::;• Under the supervision of the director, the division shall: (1) Make all purchases of materials, supplies, equipment and services, including construction, for the City of Saint Paul, Ramsey Counry, an�eHe�e� . :.... .. ... .. :.. ... ..,: .. .,.,... __ .. .. . ... ,... _:._ .... c,.w,.,a T:�«..:,.� rr,, c�c � ..;:.:: �.: .. . . . . . . . t�. ��F�'.: ;:�ate�:.l�i�1��.:>:�nd:�� c�th�r:en��: a. Prepare or ag�eve ��i��,��C4�ae�a �.}�� all specifications for the purchase of materials, supplies, equipment and services. e�{. Disseminate and monitor requests for proposals for services that are not subject to traditional competitive bidding procedures. 2 Maintain records of all urchases ' ' � ( ) P �`a'�s��; t�u��Jz �� xv�tp�, �nc'1u��ig all bids aii�,'tz�erprie3n� sc��e�tsns, specifications and�purchase orders. � dmvary 6, ]99T ��. Obtain bids�;�ri�e;q,u�it�sx�:��;p:e�p��s and place orders in accordance with existing statutes, ordinancea, resolutions and executive orders using open,legal and predictable procedures. �1-�3 (3) Purchase jointly with offier governmental units and provide purchasing services to other governmental units through joint power agreements as approved by the city council. (3�?�� Perform research and analysis services for division customers. _... _, . . ., {3�� Sell ts�;�i�;e�9e`::�f all st�tgkrs materials, supplies and real property declared as ,..:. ....:<. surplus by the � degar�e� ��'a�Y,��s��.c��i�ii ;.. .. :::: ::::..:. .. . ..... . . .. ... .. ...... .:..:.....:.. ...< . �li,� All sales of surplus property cii��c>�e� ��i�€�kt:a.:��ii��titvt��iat��it;ig �tt�3C�ss shall be to the highest bidder and conducted by the division under such procedures and by such means as shall give no individual or corporate bidder an advantage not available to all. ��) Upon the request of a bona fide charitable, educational, religious or fraternal nonprofit organization, as determined by the council, surplus materials and supplies, excluding real properry, may be transferred to such charitable, educational, religious or fraternal organization for a nominal or no consideration upon a resolution of the council determining that said transfer of surplus andlor obsolete materials and supplies is related to the function of government, serves a public purpose, and is for the benefit of the community as a whole. �� v....,o..�,. {; } _�,.�� k s��i#azt shall not apply to any surplus and/or obsolete materials and supplies whose sale is directed by other Jwmry 8,/997 lO : .: .:...... ...... .. ..... : ::.:..:.:.::..........:.., ,:.:�. _ . �a} An em lo ee of the ci '`�` "" .� ..,. . . . . p Y. tY �tx:ii_ �:;��av�_::.:,::,< ;.::<.,-:��i�t?�:ia�i�;:,::::;:s�a� � t�f:;[fi�;c��is� may bid for surplus materials, supplies, real properiy to .: ...:.:. :.:::.:........ be sold, �z iy�t:;ap�! �a€�'° q� 53 applicable law with the proceeds of such a sale being pledged specifically to the city or other enrity. Sec. 5:96: ��;; . �e�i:�s�t�j��f . ,,�_ -. :....: .:....:.... Witlun the department of " te�T�v3�gy;� .:.-... :..::..-:< :..:...:.. .... ��a�>:�� there shall be a division of real estate. Under the supervision of the clirector, the division shall: (1) Maintain a compilation of all city-owned real estate to include a system inde�ng all properiy and property interests of the city. (2) Administer the sale or acquisition or lease of real property by the city including, but not limited to, the acquisition of property, when necessary, through eminent domain proceedings and the vacation of streets and public ways. (3) Administer the assessment program relative to the assessment of benefits in connection with the construction of local improvements, pursuant to policy as established by the council of the City of Saint Paul. (4) Process public hearings to be held by the city council relative to assessments, condemnations, demolition of dangerous buildings, sewer repairs, service charges, and sununary abatements. (5) Administer the collecfion, receipt and maintenance of assessment receivable accounts, ', advance payments far sewer and SAC charges. Assist other city departments and divisions in the collection and receipt of receivables. Upon request to the division, a person shall be permitted to inspect and copy records concerning assessment receivable accounts and the estimated costs of pending local improvement assessment projects. Access to these records shall be provided at a reasonable time and place and without charge to the individual. If the division is asked to provide copies of the data, the actual costs of providing the copies will be borne by the individual making the request. If the division is requested to calculate, compile or make copies of assessment data concerning properties not owned by the requesting party, the division shall provide the appropriate service within a reasonable time of the request and require the requesting party to pay the actual costs of making, certifying and compiling the information requested. The procedures used to process these requests and the calculation of the actual costs of compiling and copying this information shall be determined by the division and approved by administrative order. Jmuary 8, 1997 11 ��l-S 3 ,..�::., _....� .. � (6) P�� fl�sfe��e city-wide z� property d�i€�z�;. �ge�ea� systea� �including, but not limited to, *'�° r°^�z�� facility maintenance ,.,.:..:,,::>:- . . _ ...::.:.. .. .... .....�.._. .... ._ s�s�ea� �Sr�cs, e�r�`,ii�Zitiv�<�et�, �ea1-gt�e� space allocarion planning, �S�v�� insurance coverage for city buildings and equipment, �aa�-a-e�y�icle building energy �nd .�. �-_� ;, =; =*�W (7) Administer all properties assigned to be under the control of the department of . �.<.,..... .................:�:......,.._...:.,....::..,..:....�:_:;.. ��T�ig��' (S) Administer all annual maintenance assessments and service charges including, but not limited to, street maintenance, Town Square operation and maintenance, above-standard street lighting, and storm sewer system charges pursuant to policy as established by the council of the City of Saint Paul. Sec. 5.07. Reserved. , . . �� ...:.;.;,_. �.��, Sec. �88: �:fla��: �e€ I�f..�rtt�i�n:;�:ice�.�.; �.., ; �i. .,. . ........ Within the department of ' ' t;�e3�,1:��;:�� .�,�]�t��v� there shall be a division of �at�-grec�ss�ig �±a#��n:��i��. Under the supervision of the director, the division shall be responsible for: � c+i.anaFrr.�risis!�s. . - `- ---• • •- ._ . _.. .°- - - • • -• •-•- ,..�..�,-,.... � ...... .: ...:.„:...; ..... . .:........::.:...:...:..._.. .. },�,� � :�:�i� 3 �:_�>��il::��C.�3�T.E?� ; Ttt �r�Z}IYA.��TS;` .��..'�4Ti47. ..��V:'.r�S'.t"�::::St€$�.�".v.� �G!;�5�°:�;'�:�( . :+'.::: ..: ::-.:::..:::.c::: r::� ..:..::.:.::.:.:::,:.:,.:.:�:,:>::-.:..; �S,Y.:: �;..:::.:....:::.::..<�::.:.::.:, :::,.,.::. : 3�: r January 8, 199] 12 �� 3 : :::-:.: .:. _...:, .;�.:,,: ... :� r,..:, . .. _ _. __ _. . _ ;..�� , . . ..._ . :.. €�;::��:=..��t�g��,::�c�:�1�i�;��1�� :�;::'�:va� :; .�.... -�..:.. ,._.,.._ _..,,_. „.,:, ..___�_ �... �.._...�" ,,;,i;-<= :. : :.:..:..:. .::::.: :..�.:>.:,....:... �.:;.;;.,;._ ;_><:.:...,....:>,:- _::>,:>:::_-:,;-; <:>....<>. _;.,:;,.:.;_ ;:.,-::;_..::.,: ;_ :::..:.:> .::.:. :,::,: �4� -.> �i�b�.�i��5 � ��#iS� � �� (£�g�? ��U�^ � ��#�t��, . .._ ,.,;,_.,:... .,,.�... � .........:.. :.. . ... . .:. ..... �.:..- :.:,.,..:,,,,. .. ..........._ ... ...,. ...... .� .... �'�J''::>:-::Ic?€a�Ya'"...; "?:�#e>:�r�:��`:cti%r�iari. urf'��ir:��r;ui�� ..._.,�� ..... .: .....................:.:............:..............:.....>, ,...,..,.:...,....�.,....:_..:,. .. , .. ._ ._ .. .. ..... ... .. .. : . . . : _ .�::... . .. ,....... . , ,: � ..,,. • .. �>:::. .. :. R. •... .. ... ... ..::;, _.ii�i€Il�"tt►tt�f�''�t��€1� :, ::.. �i +k a ,��a., s, �, 13 ��-S3 : -::::::;.-:,. .. .... :.:.::... :..:., ;� ....� :::.. ,.;.:,. �:-:: . ...-:.� :: ., ... ;:,.,.�;: � .. , .: �:. , ;,. ;....:.. : �,. _..,:, . ��.�': �;;;;As� �� F� w� a� �s��ai��e ��ee.� a� ��s . . ., . ,... ,.. �>��;c�rm�a��.c��;.;"" ::�t�a��>;af�s�;.<��:;��>��s; ; "< .:. ... .... .: .�' � �.�a��a� �� fc� �c��ee t�� h� �a�u; �'"•' : �::'( •. • 1 .5y _ %:S:::Y.+:"c:::.° ::::'E::'".cq.:'i`.'y_� "'.':.�: :::`:'iO:r`.:..`:c:: E:i: �.r. —:::3. � -,_��f1tl�ti}I�AC . , ��%��r�� 1� ��1#� ��o-, £X?�C�1��.'�1��3.,,:. ,.,,,,: l��c�f�i� �]��:'��,1�E4`r �5�'e'�id�.y4'�1€�`�'t�S.', �' �F�TI_e`�II��7.�177� ��t�L�S� ,: :..>_..> ;.,.: ':: �� ; �SL�,'.R r _ i��✓ �45� �'&�.� �?�€SF�C� �I#�flt.i�� i�. , .. ..:..... pr��r�ri.��if �ia�ag��t �d f��`i�,s �� s � ��m�� .... .^ ..... Aia�i�?��a; ,.-:�::::,,.::,.,<.:::<:.::,.:._,:..:.,,>._..;,<:..;:_:._ _........... . ..,. .,.,.... ,..:. ��;:«. ;.�ee�ue;._: i;_ie��u?:�.;e��li?�iti�-�1:�7€a�:��:' '<"'" i�.°�e; _`.?i�;�::� _....._..::.:,...;:;;:::::;:::_;: ::,;>;::.,...>:....- ,..;::.::_:::::;::->:::,:::::;-�:;�-_;.;.::::> .:.::...:::..�'�..,.::;_ :�: :�:..::.;::::--;_>;: �t��2I5� �1k€�, S�i�#�. ��`4p��t�'. �t5�`�� E�1 "��Y+"k � ��.'��;� , ._._._ ._.. .: ° 3�t�(�<;�7#�y`��i#I�i3El1£�;;: � (�1 ,:�� recc��t�a�is� �'�sp� tt�z i�a� e€� 4�iYnctl a� ina��ir . ; .. � ; .. . rzs�.��:>�:�=:'�ss�:��,�.r��t�t�i�z:��;�el..: ...: : e�:�z£:�i� _ ...... .... ....:�? ....:........ �ab1� c�urii�ati� s�� ,. .:..,. .. . ��R: 5��: �:I�s?z` aa��;:��pto�±�' ;i3�+e`f�;'��n�t' .. ..... . . . . ... .. .. .::.. . .. .. .... ..:. . .. .:...,. .......:.,:,....>:::._ .:,..::... . .. . ..: dl'v,'xsian nf �T�� nd �xn�ta�€� b��s rr�at�a�� nct�r tl� �p�rvvsxv� �f t� �7r��r;: �:�3;v�i�z�>��:; _ .: _,...,. . ,.:>.,.:::,.: >:..:....;:. _. :::.: ..., . _. .,, ... . ,... .. . ��,�., ,.;.�i�?i��`3�u<?�a�z�z�,:::€�iag�,_:�;z�'a�zri�ai�'�i�.._:��.ft�rr . .. ....: . .. ....: ........... ..: :.. ........ �..,:.: . ..... ..:...: . ... . :..,: > ..,.. :: ..... : :..: ,...., :>:. �� :.:..::_:, :: .:.: ..:: :..:...::. ��=';; ` :-�, �. °,i�vi�'��s�<:eorifirol:>a� : ; ,..: �I::� �� .,:.:.. ;...,:.:.; .::..:.....::�,�.;:<,.,.:,.:: ;•;:>;;,.::;�::r:::;:.:.,,�:<.::::�::;:.�Y::�??;::��:..:>,:::�.: _:.::.�?:.:_:�� . �rc�t�r �e,�exce �ci�s �f � ��x�s; ;i�l��;�t�rzv�e�a�,�i�� _ . . _ ,.: ...._ ��,?:�;��?�:;a�t°�r�ct;�;' . � ... .. ... ... ..: <. ., .:, . . . .. . ... . ., .. .. �_;°,`;';:;;?<�'.. :::?�iirr��S��iic�:�st1i:�:;�er��tis. �it1i=I�isa�T�ies:_��t; ... ... � :....... ... ...... ... .. . ... . . .. ._... . .. ..>...- : ...... .....: � . . ,�Ya��is� � a€�ii�it�� til ��cs��,� ��r�� b�� pI�ns, ... :, : �.- . .,.. ��u�iii�";1i�a�li°:.`�ar�:�r�:�t�a.:i°ifei,ii?��iii��::�i�a�si� :';?€n:swia�c�;; �: �I ��(raiT��s VIYtj�� 3�S�U�,T�$C�#�1.�� i��i�� t�]�� .. ., � _ . �e�e�; �a�€?�'ti�i�iS� d , '�°� �t�'��m�1��n� €xi�i�nsa�si��r��r; � ��crt�� }�a�� mat��:�� s��s��sn �ra�r�m €crr �pl€i�� a� �� i �� r�, �raue p�z�€�e�zvat�, eca��n �ealYiz: t�ez��# ��s€�x . . . -: :.:.: , . .. �t.��,��; z�� 8, �r, 14 ��3 JmuarrS� 1997 IS �"t-53 Sec. 21.02. Same--Department of ��3� and management services. The director of the department of €'�aee_��i31�ig� and management services shall ,..::.. ::: >.:... ....: ........ have a bachelor's degree in ', ", business administra6on or related field, plus seven (7) yeazs' responsible e�erience in public or private administration which would . . . � :.... . ..............:...:..:.. .....::..:.:.::...:.... provide knowledge of , ��;��;��,:��"�p�� .. . " . _ _ - _.N . ��er��i�t��s�s assessments, procurement, �s��t, ��i�11 �ad �e�e� - .; � . . .: ...; ��?� ��?�� s€�rt�; . . , or a M*�x �� 8, � 16 5��;:: �'.;:� ��; ;�'�ae`,=: �l�;t�� :��:„�uxti�� c��;:��x �� 3 Sec. 34.03. Accounting. The credit accounts of each employee shall be kept by the fire chief or persons authorized by him to perform such functions. Said accounts shall be keptin a manner consistent with procedures as established by the duector of the � cf.�e�>z��;�i� services and shall be subject to �s ��tc��'S inspection. ,<:,.:.:_ _.. ._.> �_.>___;;,: No employee shaIl receive any credit allowance for any period duriug which �is � ,;,. <, �a��a��, S name does not appear on the payroll of the bureau of fire protection, and a percentage of the credit conesponding to ffiat period shall be subtracted from #� �e clothing allowance. J�,� 8, �, 17 � Sec. 57.07. Submission of capital budget requests and recommendations. All capital improvement budget requests which city departments or office directors and other governmental and citizen agencies, including, by way of illustrauon and not of limitarion, the port authority, school district, parent teachers association, and district councils, herein refened to as "other agencies," desire to have considered for inclusion in the annual capital improvement budget shall be submitted to the ' , ', [��:a�°=��,��:�� by the last Friday in Mazch of each project review year. Such ::. :...:....._......:..:.. :.........:: requests shall include all capital improvement projects proposed for the following one or two (2) years, as determined by ffie mayor, and identify programs for the next ensuing four-year period. All requests for capital improvement pzojects and reports with respect thereto shall be on forms prepared and provided by the � director �af<�a�ia�' s�t�e�. Upon receipt of ,.. >,.:.::. : capital improvement budget requests from city departments or offices and other agencies, t�e ' , �, Qf�� iva�i�i:;�€r�� shall transmit copies of the . :... ..... ... ..,..:,.. ..:,.. requests to the CIB committee for its consideration as provided in Section 57.06, and to the plauning commission for its consideration to determine the projects' compliance with the city's comprehensive plan and other appropriate city policies as determined by city council. The plamiing commission shall thereupon make recommendations with respect thereto and transmit such recommendations to the ' p�ee?.�f`�"i�ia�te�a�` � � , ,:.......;.>.:. :,.....•.:,.....:,:...:... �.�`iE��S not later than May 1 of each calendar year. ,��„ s, iem 1$ �Z�� Sec. 57.09. Amendment of annual capital improvement bndgets after adoption. Annual capital improvement budgets may be amended in accordance with Section 10.07 of the City Cliarter and as provided for herein: (1) Additional projects and expanded projects. When money is available to finance an additional project or increase the scope of an approved project, the annual capital improvement budget(s) may be amended by city council upon the recommendation of the mayor and after review by the CIB committee and planning commission. (2) Cost of project less than appropriation. If the contract price of a capital improvement project approved by city council, including architect and engineer fees and, if appropriate, a contingency of ten (10) percent, is less than ffie amount appropriated to the unprovement in an annual capital nnprovement budget or budgets, the �geE directar �zf ;�'��;�'t�ii�� aa�' �� shall, upon tlie recommendation of the director of the deparhnent in charge of the improvement, transfer such excess to a restricted use account in behalf of the department concerned. Funds transferred to restricted use accounts shall remain therein, unless expended or encumbered as provided herein, until all projects of that department far which appropriations were made in the annual capital improvement budget where the excess appropriation resulted are completed, and shall thereafter be credited to the unallocated reserve account provided in subsection (4) herein. (3) Cost of project greater than appropriation. If the cost of any capital improvement project approved by the city council, including architect and engineer fees and, if appropriate, a contingency of ten (10) percent, exceeds the amount appropriated to it in an annual capital improvement budget or budgets, additional moneys necessary to fully finance the project may be appropriated as follows: a. If the total transfers with respect to a particular project are less than fifty thousand dollars ($50,000.00) and funds are available in the department's restricted use account to fund the excess cost, such amount may be transferred by administrative order, subject to the written approval of the �u�ge�director ��.°�.ii�°z��:,�C�S. Each city ... . ,:. .,: department shall prepare a report idenrifying such transfers and submit it to the CIB committee, mayor and city council on a quarterly basis. b. If the total transfers with respect to a particular project exceed fifty thousand dollars ($50,000.00) but aze less than ten (10) percent of the amount appropriated by ciry council for the project and funds aze available in the department's restricted use account, additional a� s, ivm 19 �� 53 appropriations may be made by the ciry council upon the recommendation of the mayor without the advice of the CIB committee. c. If the total transfers with respect to a particular project are greater than fifry thousand dollars ($50,000.00) and exceed ten (10) percent of the amount appropriated by city council for the project, or if funds are not available in the departmenYs restricted use account, an additional appropriation may be made by the city councIl, with the advice of the CIB committee and the recommendafion of the mayor, from the departmenYs restricted use account, capital budget unallocated reserve account(s), other uncommitted money available, or by reallocation of project funds. d. If the cost of a capital improvement for which an appropriation is made in an annual capital unprovement budget or budgets will be in excess of the appropriation(s), and funds are available in the deparhnenYs restricted use account to finance the excess cost, a supplemental appropriation within the appropriate year's capital improvement budget may be made in accordance with subsections a. through c. herein. (4) A project included in an annual capital improvement budget adopted by the city council shall stand as an approved project until completed or until abandoned pursuant to resolution of the council. Any amounts remaining in an annual capital improvement budget once all projects contained in that budget have been completed because of abandoned projects, overestimates of costs, or otherwise not required for projects approved in that annual capital improvement budget shall be credited to a capital budget unallocated reserve account which may be used to finance costs in excess of appropriation or other capital nnprovements, as recommended by the mayor with the advice of the CIB committee and authorized by the city council pursuant to the provisions of this chapter. Jwuary 8, 1997 2� �� 3 Sec. 64.01. Calculation, report. Following adoption of the final order and compleUOn of the public improvements authorized, the departments involved shall calculate all of their costs incurred in the maldng of the improvements, including construction costs, engineering, inspection and administrative costs, and shall forthwith submit such calculations to the ��;e�� divisio4-��f�;��essmea�s ��, department of €t�ee-�tsiri� and management services (hereinafter ,. __� ..:....::.... .. _..._ .:.. ::,_._ : referred to as €r�raee-c�� €e��&�;esf�tt;:��.��t�). The f�a� i�:��: d��i� shall then add to these costs all e�enses incurred by it in sending out notices, land acquisition costs and all other charges incurred in the makiug of the public improvements. The €�aaee-deg�e� ;��T.':�t�:.�#'��i€y�i shall submit a written report to the council setting forth the total cost of the improvements, the amount of public funds allocated to be paid by the city other than the amount, if any, which it will pay as a property owner, and the amount to be assessed. In addition to the report, the €i�^°.,�� e�;;��ts�e:�t�[v shall prepare a proposed assessment roll which shall set forth the recommended amount to be assessed against each assessable lot, piece or parcel of land deemed to be benefited from the improvement, which proposed assessment roll shall be maintained on file and be open to public inspection in the €�a��efla�e� r�1:;�� ii��€�iri. Sec. 64.02. Notice, public hearing. Upon receipt of the report and notice of filing of the proposed assessment roll, the council by resolution shall fix a date for public hearing and shall direct the €�e �eg� teat;��i��}t� to publish and mail the required notices of public hearing prescribed by Section 14.01.1 of the City Charter. For the purpose of giving mailed notice, owners entitled thereto sha11 be those shown to be such on the records of the �tat�e dega�ext �e�:°��i�'.�31��sati�q, but other apgropriate records may be used for this purpose. Notices shall state the date, time and place of the public hearing, the general nature of the unprovement, the area and amount to be assessed against each parcel of land, that the proposed assessment roll is on file in the €i�xee-�e�at��exE ��st�iti;?i�ivisi��i, and that written or oral objections by any owner will be considered. Charter reference(s}--Preliminaiy assessment, § 14.01.1. a��r s, �m 21 S�t 5 3 Sec. 64.04. Interest, installments; certification to county department of property taxation. (a) Assessments shall bear interest at the rate specified in the contract with the federal government as approved by the city council, when assessments are levied in conjunction with the construcrion of a public improvement funded exclusively with Urban Development Acrion Grant (IJDAG) or other federal governmental funds. For special projects financed solely by bond sales, where the assessments are used to retire those bonds, the annual interest rate for the assessments shall be the average annual interest zate on the bonds issued plus a factor to cover the ciry's cost to be detemuned by the valuarion and assessment engineer and the treasury manager. A1l other assessments shall bear interest at a rate as determined by the Bond Buyers 20 Bond Municipal Index as of ffie fust week of 3anuary in the calendar year that the assessmern is levied plus a factor to cover the ciry's cost as determined by the valuation and assessment engineer and the treasury manager. Assessments may be paid in whole or in part to the city's £�xi�xiee-�egat�e� 3�a� e�faf�::�'i�pzi without interest being charged if done within thirty (30) days after the adoption �of the assessment roll. In the event that less than the total assessment is paid within this tl�irty-day period, the €i�x��ea� z�a�°�st�it�`.��s�xifiu shall calculate the annual installment of the unpaid principal balance in the following manner: (1) If the balance due is less than forty dollars ($40.00), the €��e� T�dt ��i��i�?k��tY shall consider the entire balance as a single installment; (2) If the balance due divided by the period established by the assessment resolution is less than forty dollars ($40.00), the €�e-��exf t��;`��,t� �zs�au shall consider forty dollars ($40.00) to be the annual installment unfil tlie entire balance is collected; (3) If the balance due divided by the period established by the assessment resolution is greater than forty dollars ($40.00), the �i��ea� �;a� �slfate:�3�isi�i�i shall divide this balance into equal annual installments extending over the period established by the assessment resolution. aa...,,.,.., f..,... (b) The ��e� r�Z �st�� sli�?�s��sii shall certify annually to the Ramsey County Department of Properry Taxation, on the date specified by Ramsey Counry Department of Properry Taxauon, the total amount of installments of and interest on assessments on each parcel of land in the municipality which are to become due in the following year. To the first installment of each assessment shall be added interest on the entire assessment from the date of adoption of the assessment roll through December 31 of the year in which the first installment is payable. To each subsequent installment there shall be added interest for one (1) year on all unpaid installments. (Ord. No. 17232, § 1, 4-30-85; Ord. No. 17616, § 1, 12-8-88; Ord. No. 17912, § 1, 3-12- 92) a��r a, �rr 22 ��'S� Sec. 64.05. Collection; balance may be paid to f�degar�en�::��i;��t�'�idi�;i€si�u. Following certification of the annual installments, the installinents of assessments with interest shall be collected with the real estate ta.zes by the counry department of property taYation and paid over to the city in the same manner as are other municipal taYes, and shall be subject to the same penalties, costs and interest charges prescribed by state law as aze other municipal ta�es. Prepayment of the remaining unpaid balance may be made to the city's €�saue�de�ea� ��te;di�iS�ari. a�� e, �r, 23 �-� � 3 Sec. 64.09. Pending assessments; advance payments. The i��'€e��:�s1�isT� is authorized ;:: � .:. ...::.:::.:::.:...:.:::.::::.....:: to accept advance payments for pending assessments for public improvements approved by the city council but for which the assessments have not been adopted and certified for collection. Advance payments shall not be less than one and one-half (1 ll2) of the amount of estimated pending assessment or the exact amount for a l�own assessment. The director may adopt regulations governing the receipt of such advance payments, including provision for application of the deposit to the adopted assessment and refund of excess amounts; provided, however, that the city shall not be required to pay any interest for advance payments. a�� s, �m 24 �� Chapter 86. Signing of Contracts, Deeds, Bonds, Checks'� Sec. 86.01. City contracts, execution. (a) Except as specified in subsection (c) below or otherwise provided by law, all contracts made in the name of the City of Saint Paul and authoriaed by the city council shall be executed on behalf of the city by the mayor ar executive assistant to the mayor, or such designees as the mayor may authorize by administrative order filed with the city clerk; provided, that such authorization shall be extended to such designees only for contracts of a stated dollar value of twenty-five thousand dollazs ($25,000.00) or less, and the director of the ��'�;��;�"��e� services. The foregoing ,..�. _... ......�._...._..:....> limitations do not apply to purchase order contracts processed by the �g cizgt��iet;.aiu� _:..::.... _ _ ...:.:..: _.. _.>.. .,. . : .... _.:.. - ��7Gti�i��5�it'�'�� division �i�;�:: .... ,.�f�1i��±i�:��itt�:< :��d:i�i.�. .� �azt��e�i�s and ,.�. .....�.._<... ,..�.�.. �;. ;•, ,. ... ....��.,..�... � wluch may be signed by the ��c��:dit�� (b) The " . . , . .. . ...:.. di�� ;� ;�t;e �t�z't��.?��iciaT?:��rvi��es or designee may execute contracts in an amount of�one thousancl ........ . ..: :.... �:. : ........... five hundred dollars ($1,500.00) or less, including all applicable taxes, shipping and handling charges, and no other signatures sha11 be required to bind the city. Such contracts shall be on such a form as the directar shall provide, and such contracts shall be made in such a manner as the director shall authorize. The director shall regululy monitor such contracts of one thousand five hundred dollars ($1,500.00) or less to assure they are in compliance with this chapter. (c) When the value of the contract is less than twenty-five thousand dollars ($25,000.00) and such contract is for the purchase of goods, the only signature required shall be tbat of the �tt�r>l�z��g-s�sterxs ��t�i�:;a�'SitaT�i� s�rz�es manager or designee. Sec. 86.02. Board of water commissioners' contracts, execution. All contracts made in the name of the board of water commissioners shall be authorized by the board and executed on its behalf by its president, its secretary and the kea� �t�etar �f tf� �� rf �'��I ��ic�s �i �es�€�n�e. Januazy 8� 199] LS s�rvi[c�s reeardless of the dollar amounts of such nurchase order contracts. °��-'�-� �1�� Sec. 86.03. Real estate, conveyance. All deeds, leases and other instruments pertaining to the conveyance of real estate or any interest therein on behalf of the City of Saint Paul or the board of water commissioners shall fust be authorized by the council or the board, respecuvely, and executed by the _ .. ..... ... ..._:.. �:...�.�.,..._..,................... ......_.. mayor, city clerk and �ea� �e��ij�:;�f:t��::�f:��:;��':�i:<�� <;.""°. e€-Ehe .<_,_,. ._.�:, >.�._ _ ... ..... ........ -_,.... _ _ ..:... � I.eases of one (1) year or less in duration need not be first authorized by the council. For such leases, the mayor, by administrative order filed with the city clerk, may establish an alternative process, including signators, for the execurion of those leases. Sec. 86.04. FY�nds available before execution by director of �sxee f�e:;ii�°a�`:?��€�ei� ;.:;.:::;;.:..;: ......::.:....:....:...:.:...:...:.....,..::. �t�t'�'��45. No contract, deed or other instrument shall be signed by the i�ea� i�t�ia�-:��;;tti� .:......:.: ..:.:.....::.:.. t��;t�f:s��i�i�; ��r�!i� or : :.. ..: ..:......:..,... . : . .,. ,. . . .... ..: designee until provision shall have been made for sufficient money in the appropriate fund to meet the indebtedness incurred by such contract, except leases and contracts for public lighting and heating where such contracts and leases are for longer periods than one (1) year and excepting also contracts for public improvements, the cost of which is to be paid by assessment against the properry benefited. Sec. 86.05. City attorney, approval as to form. All contracts, deeds, leases and other instruments on behalf of the City of Saint Paul or its board of water commissioners shall be approved as to form by the city attorney, which approval as to form shall constitute the ciry attomey's advice that the contract is in proper form and that all of the requirements of the Charter and laws of the state and ordinances of the City of Saint Paul have been complied with. The approval by the city attorney as provided in this section shall not apply to contracts referenced in this section 86.01(b) and (c), but in all other particulars remain as provided by this chapter. Sec. $6.06. Director of department of human rights; affirmative action compliance. All contracts on behalf of the City of Saint Paul or its board of water commissioners in the amount of fifty thousand dollars ($50,000.00) or more shall be executed by the director of the department of human rights whose signature shall constitute an affnmation that the person or entity contracted with is in compliance with applicable affirmative action goals and policies. However, the director may for any nonprofit entity, upon a showing of hardship, waive affumative action compliance without regard to the dollar amount of the contract. Jauuary 8, 199] 26 a�-�3 Sec. 86.07. Bonds; form and execution. All bonds and other obligarions issued by the City of Saint Paul shall be signed by the mayor, countersigned by the �ea� �'��;:��; �;�}��;��;'�'��`�;<�� e€�ke °£ �'�° '';'-. ^F �^:�' °^,.,, attested to by the city clerk 73�� °_ � ' r�.� i�� : . .- � �� t�� p , x��€� n��'��t� � Coupons issued with any such bonds or other obligations may be authenticated by the engraved or printed signatures of the mayor, �ea� d€��trzr'af'_;�i�=€s�e��<��a�i�:�icr.� e€-t�e and city clerk. Every >,., :...... .......:.:..:...... .: .... ..,... . ........,.,.:::.....:> ....> :..... _. .. :..... : .. :. bond or other obligation shall be signed manually by one (1) of the above-named city off'icers or by a person authorized to act on behalf of a bank or trust company, located in or outside of the state, which has been designated by the city council by resolution to act as authenticating agent. Other signatures and the seal of the city may be printed, lithographed, stamped or engraved thereon. Except as otherwise provided by law, the form of bonds and other obligations issued by the ciry shall be determined by the city council with the advice of the ciry attorney. Sec, 86.08. City eheel�s p��;ei€ii�s. All payments from the city treasury shall be by check p�;'�'f��t��;>�5�� upon ciry depositories, and all checks shall be signed by the mayor and chief accountant on behalf of the city. Both the signatures of the mayor and chief accountant�,;ti�;;�ji�'��J,�'i,les�t��1 �s�YYtc�na may be printed, lithographed, stamped or engraved on such checks. ��e�€triic Sec. 86.09. Bonds; registered. Pursuant to the authority granted by Minnesota Statutes, Secdon 475.71, the council of the Ciry of Saint Paul does hereby authorize the ' cii�eeEt�C:cif;t;�e'of�icis^af;F�na€a�:';�eririce� to issue registered bonds in , .... :....:.. .... .. .. ...... .:...... ... :::..:: <.... .... : .:..::... :::.. exchange for any or all coupon bonds or other registered bonds of the City of Saint Paul which may have been issued by the city upon the request of the owner of such bonds. The surrendered coupon bonds or registered bonds shall be cancelled and appropriate records maintained by the director. `�i��'.�� `ri��r��qriir��tT� � costs incurred by the city in regard to the issuance or reissuance of registered bonds shall be paid for by the person requesting the same. Registered bonds issued under this section shall not incur any new liability on the city nor extend the time of maturiry of the coupon bonds which have been authorized or issued, and in place of which they are ordered issued, but shall only bind the city in the same manner and to the same extent as bound by said coupon bonds, or as provided in and by Chapter 475, Minnesota Statutes. The �i�� €i��:�i��cial;;�e�rc�� is authorized to pay current interest on such registered bonds by check. Jmuary 8,199'/ 27 s� Sec. 86.10. City contracts valid when executed. No contract, lease or agreement shall be valid unless and until executed in accordance with the provisions of this chapter. a�� s, um 28 ��53 CHANGES TO THE LEGISLATIVE CODE a�� s, �sm 29 �� S � Sec. 6.01. General. The director of the af��:��ia� 5��2e�5 (hereinafter referred to as the "directar") is hereby authorized to issue refunds in � ainounfs not to exceed two hundred dollazs ($200.00) of license fees, permit fees, assessments, fines, bail forfeitures and other fees, upon presentation to director of a pay voucher, duly authenticated by the department head approving such refund, and accompanied by such supporting documents as may be available, such refund in said limited amount to be made without further resolution or ordinance of the city council. ��r s, isr� 30 �� Sec. 7.01. License and bond; type and amount of coverage. Whenever an ordinance, regulation or law requires the filing, posting or maintenance of insurance ar bond, but does not specify the type or amount of insurance or bond, the manager of risk and employee benefit management, department of �ee t�a��g� and management services, shall, with the advice of affected city departments and offices, determine the type and/or amount of coverage. The manager shall file a listing of all types and amounts of required coverage, and shall make the listing available to the general public on demand. ��,� e, �, 31 G� S� Sec. 34.08.5. Cost; collection. The enforcement officer shall notify the city €�a^�� :��a�ti�ici�i in :..:> ....::.:. ............ writing of the excessive consumption of exterior inspection services fee, of the name and address of the owner, the dates of the inspections giving rise to the excessive consumprion of exterior inspection services fee, the violations of section 34.08 observed, and ffie amount of the excessive consumption of exterior inspection services fee. The �� f�i�a:�t' _. ...... :.:. ,..:.: d��`ti� shall thereafter cause appropriate billings to be made and be responsible for the coIlection of the excessive consumption of exterior inspection services fee. January S� ,�, 32 �� Sec. 77.06. Sewer service fund. The funds received from the collection of the sewer service charges provided in this chapter shall be deposited with the i?��e�t�`:�� services and shall be kept as a separate and distinct fund, and there is hereby esfablished a fund to be known as"Sewer Service Fund." Jmuary 8, 199'/ 33 �i� 53 430.037. Procedure upon determination of violation. (a) Notice, remedy. VJhenever the cable communicarions o�cer shall fmd that the company has violated one or more of the terms, conditions or provisions of section 430.036, a written nouce shall be sent to the company by registered mail, return receipt requested, informing them of such violation or violations. Such notice shall be entitled a"Violation Norice." The company may remedy violations of subsections (1) through (4) of secuon 430.036 within three (3) days of tender of the registered letter bearing the "Violarion Nofice." If the company fails to remedy the violarion within three (3) days after tender of the registered letter, penalties shall be assessed in accordance with the provisions in section 430.036 and paragraph (b) of tYus section. Violation of section 430.036, subsections (5) through (7) shall not be subject to remedy and shall be assessed from the first day of occurrence. (b) Disputed violation, hearing; fzndings. Whenever a penalty has been assessed, the company may, within ten (10) days of the tender of written notice as provided for in paragraph (a), notify ffie cable communications officer by registered mail that there is a dispute as to whether or not a violation has, in fact, occurred. Such notice shall specify with particularity the matters disputed by the company. The cable communications officer shall, upon receipt of the company's letter, cause the matter to be referred to the city council for a hearing. A hearing shall be held within thirty (30) days of receipt of the company's letter by a committee designated by the councfl, or, if mutually agreed to by the parties, by an independent hearing examiner appointed by the council to determine if there is reason to believe the company has committed a violation of section 430.036. After the hearing and review of the committee's report or hearing examnier's report, the council shall determine if there is reason to believe the company has committed a violation of section 430.036, and shall make written fmdings of fact relative to their determination. (c) Penalties. Upon a determination by the council that there is reason to believe a violation has taken place or in the event the company chooses not to dispute the finding of the cable communications officer, the city director of €�e t�C�aii€��i7�,y and management services shall 'unmediately make withdrawals against the letter of creclit provided for in the franchise ordinuice in accordance with the penalties specified for such violations in section 430.036, and shall continue to make withdrawals until the company has satisfactorily remedied the term, condition or provision violated. Jmuary 8,199'] 34 �� 3 Sec. 430.051. Payment. (a) Company shall pay a franchise fee of five (5) percent of gross revenues as compensation to the city for use of public rights-of-way and for the aduiinistrafion and regulation of the franchise. Payments shall be made on a quarterly basis. The installment payment for each quarter shall be due no later than forry-five (45) days after expiration of the quarter when due and shall be made to the city department of €t�ac� t��al�� and mauagement services. The company agrees to pay the franchise fee required herem for the remainder of the franchise term. (b) The city shall use all advance franchise fees only for cable-related purposes. All other franchise fees collected by the city shall be utilized primarily to support the city's administration of the franchise ordinance and the plannnig and development of cable communicauon services and secondarily for deposit in the general fund or for other such uses as specified by the city. ,�� 8, ��, 35 �� Appendix H. Cable Communications Franchise--Continental Cablevision of Saint Paul, Inc. ARTICLE I. GRt1NT OF FRANCHISE AND GENERAI. PROVISIONS Section 10. Fees, payment of fees and penalties. c. The franchise fee and any other cost or penalties assessed shall be payable, except as otherwise specified in this franchise agreement, quarterly to the ciry degar-�en� �e of f�t��ia� services, and the company shall file a complete and accurate ver�ed statement�of all gross receipts within the city during tYte period for which said quarterly payment is made, and said payment for each quarter shall be made to the ciYy not later than forry-five {45) days after the expiration of the quarter when due. ,��,a �, 36