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93-1208Council File � � y���/��/� ���/!i� �?, Ordinance # JM � ��Green Sheet $ ORDINANCE ! CIT OF SAINT PAUL, MINNESOTA -�ao� i7�9� Committee: Date � - �' (� An Or� entitled "Reim employees for MY:1�1 regazding Chapter 33 of the Saint Paul Administrative Code ent for Car E�cpense" to provide reimbursement to officers and : of their motorcycles while on official City business. OF THE CTTI' OF SAINT PAUL DOES ORDAIN: Section 1. That Chapter 33 of t e Saint Paul Administrative Code entifled "Reimbursement for Car Expense be and is he eby amended to read as follows: Chapter 33. Sec. 33.01. Auto and Motorcycle for Car and Motorcycle Expense authorized. City officers and employees may b reimbursed for the use of their own automobiles and motorcvcles for official ci business. To be eligible for such reimbursement, all officers and employees m t receive written authorization from his or her department, division or office director, and eimbursement shall be made in accordance with one of the following plans: Type 1. For those o�cers and employees who `dra automobiles or motorcycles occasionally � reimbursement at the rate of fifteen cents driven and in addition thereto, reimburser dollars ($3.00) per day for each day the ai officer or employee is actually used in the business. required to use their official city business, 0.15) for each mile actually � in the amount of three om ile or motorcycle of the >erfo ance of official city However, if the officer or employee is r uired to use an automobile or motorcycle during employment an the department head or designated representative determines that city-owned vehicle is available for usage, but the officer or emp yee elects to use his or her own automobile or motorcycle then th officer or employee shail not be eligible for the three dollars ($3. 0) per day reimbursement. Type 2. For those officers and employees who are required to use their automobiles or motorcycles regularly for official city business, reimbursement at the rate of fifteen cents ($0.15) for each mile , . � �.� 3 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 C/'3 �.?o�` driven and in addition thereto, reimbursement in the amount of three dollars ($3.001 ner dav for each dav of work. However, if the officer or employee is required to use an automobile or motorcycle during employment and the department head or designated representative determines that a city-owaed velvcle is availabie for usage, but the officer or employee elects to use his or her own automobile or motorcycle, then the officer or employee shall not be eligible for three dollazs ($3.00) per day reimbursement. Type 3. The amount of the allowance may be provided by a collecuve bargaining contract. Type 4. Elected officials who are required to use their automobile or motorcycles on a regular basis on city business shall receive as a reimbursement one hundred forty dollars ($140.00) per month. Type 5. In the event that a snow emergency is declared by the director of the department of public works pursuant to Chapter 161 of the Saint Paul Legislative Code, the chief of police may request officers of the police department who own four-wheel drive vehicles to utilize them as police patrol vehicles for the duration of the emergency. For an officer who volunteers the use of his or her four-wheel drive velucle, each shall receive as reimbursement therefor, the sum of fifteen dollars ($15.00) per hour for each hour the vehicle is utilized by the department and, in addition thereto, such gasoline or reimbursement therefor as may be needed for the operation of the vehicle. Further, the city shall save and hold harmless such officers utilizing their vehicles hereunder from any and all claims arising out of said usage and, additionally, shall repair or cause to be repaired at its e�cpense any damage sustained by the vehicle during the time of said usage, normai wear and tear excepted. (Ord. No. 17634, § 1, 3-7-89) Sec. 33.02. Rules and regulations. (a) The mayor shall adopt rules and regulations governing the procedures for automobile or motorcycle reimbursement, which regulations and rules shall contain the requirement that recipients shall file daily reports indicating miles driven and shall file monthly affida�its stating the number of days worked and the number of miles driven; and further require that they maintain automobile or motorcycle liability insurance in amounts of not less than one hundred thousand dollars ($200,000.00) three hundred thousand dollars ($300,000.00) for personal injury, and twenty-�ve thousand dollars ($25,000.00) for property damage, or liability insurance in amounts not less than three hundred thousand dollars ($300,000.00) single limit coverage, with the City of Saint Paui named as an additional insured. These rules and regulations, together with the amendments thereto, shall be maintained on file with the city clerk. -:� ;;c. f; ._ ,. . � 2 3 4 5 6 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 � /ao� (b) The amounts of automobile or motorcycle liability insurance required by this section shall not become applicable to any employee who is represented by a recognized bargaining unit until such time as the amounu are negotiated and included in a collective bargaining contract with that unit. (c) Recipients shall file certificate of insurance for the coverage required above and the certificate shall provide that the insurance shall not be terminated unless the city shall first have received the notice of intent to cancel as required by Minnesota Statutes, Section 65B.16 or Section 65B.17. (d) Drivers of motorcycles in order to aualify for reimbursement under this chanter sha11 furnish satisfactory�roof to the proper city officials that they have comnleted a training course in motorcvcle safety Further such drivers must at all times that they claim reimbursement under this cha�ter. be wearing a helmet designed and intended for riders of motorcycles. Sec. 33.03. Volunteers; insurance. Nothing in this chapter shall be construed as requiring volunteers, who use their personal automobiles in the service of the city and who are approved by the city for volunteer service, to comply with the specific requirements of this chapter as regards insurance. Such volunteers shall file such insurance as may be required by and satisfactory to the mayor, and the mayor is authorized to approve the payment to such volunteers of an appropriate mileage reimbursement. Section 2. That this ordinance shall take effect and be in force thirty (30) days after its passage, approval and publication. Requested by Department of: By: Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: By: Date Form Ap�ed by Cit Attorney By: s �� �'l3 Approved by Mayor for Submias' to Council By: y3 �.�o�' DEPARTME FFI�O o/ ATEINITIATED GREEN SHEET � ����� � � CANTACf PERSON & PHONE INITfAl1DATE INCf1AVDATE �DEPAF7MENTOIflECTOR �CINCAUNCIL Councilmember Maccabee ASSIGN �CRYATTORNEY �CIiYCLERK MUST BE ON COUNCILAGENDA BY (OATE) ROUTING � BUDGET DIRECTOR � FIN. & MGT. SERVICES �IR. ORUER � MAVOR (OP. ASSISTANT) � TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION RE�UESTEO: An Ordinance amending Chapter 33 of the Saint Paul Administrative Code to pmvide reimbursement to otficers and employees for the nse of their motorcycles while on official City business. RECAMMENDATIONS: Approve (A) w Re�ect (R) PEfiSONAL SERVICE CONTHACTS MUST ANSWER THE FOLLOWiNG QUEST10N5: _ PLANNWG COMMISSION _ CIVIL SERVICE COMMISSION �� Has ihis personlfirm ever worked untler a contract for this departmeni? _ CIB COMMITfEE YES NO — 2. Has this person/firm ever been a city employee? _ STAFF — yES NO _ DisialCT CoURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WNICH COUNCII OBJECTIVE? YES NO Explain all ye5 answers on 5eparate Sheet and attach to g�een sheet INITIATING PROBLEM, ISSUE, OPPOHTUNITV (Who, What, When, Where. Why): Currently, employees may not be reimbursed for the use of their motorcycles for City business even though in many instances this is the most fuel eff'icient means of transportation. A�VANTA who ride motorcycles will have the same access to reimbursement that employees who drive automobiles. DISADVAN A ES IFAPPROVED. one. RECEIV�D AUG 11 �993 �tTY CLER�S DISADVANTAGES IF NOTAPPROVED: �d'.�sYb ��a�r.�`. ST=:.��'�.� A��a �. � ���� TOTAL AMOUNT OF TRAIiSACT10P1 $ CAST/REVENUE BUDGETED (CIRCIE ONE) YES NO FUNDING SOURCE AC71VI7V NUMBER i FINANCIA� INFORMATION: (EXPLAIN) � � ,� I VV CITY CLERK'S OFFICE Molly ORowkg Ciry Clerk CIT'Y OF SAINT PAUL 7ames Scheibe� Mayor August 31, 1993 Ronaid J. Guilfoile, Manager Risk & Employee Benefit Management Division 900 Commerce Building Saint Paul Minnesota 55102 Dear Mr. Guilfoile: 170 Ciry HaII ZS W. KeAa� Boulevmd S�u Pmt; M+nnewm 55102 �3 �.zo� TeL• 612-2668694 Fac 612 2668659 At the City Council meeting held today, Tuesday, August 31, 1993, the City Cierk's oifice was directed to request your attendance at the City Council meeting to be held on Tuesday, September 7, 1993. Your attendance is required in order to respond to questions Counciimembers may have regarding C.F. #93-1208, an ordinance regarding Chapter 33 of the Administrative Code entitled "Reimbursement for Car Expenses" to provide reimbursement to officers and employees for the use of their motorcycles while on o�cial City business. Sincerely, � �/l�� Frances Swanson Assistant City Clerk cc: Councilmember Marie �rimm Councilmember Dino Guerin Councilmember Bob Long Counciimember Paula Maccabee Councilmember Janice Rettman Councilmember Dave Thune Councilmember Bill Wilson Moily O'ROUrke, City Clerk