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96-911� ,. . ,� �.. �R�GIN�L CITY OF SS. PADL FIHAL OBDEE ' 63 z' � � �. 9�- 91\ Filet�,3a�%� 1811 Votifig j�1ar'd 2 In the Matter of operating and maintaining the Z`s�ty—owned "Town Square" Public Spaces located within the following streets; Cedar Street, Seventh Street. Minnesota Street and Sigth Street. The level of operating and maintenance of the "Town Square Public Spaces" for the period of July 1, 1996 thru Sune 30, 1997, shall be performed in a manner set forth and described in a report €rom the D_vision of Parks and Recreation. A copy of the cost attributed to the program with distribution of said service charges are enclosed with this otder. The costs of operating and maintaining the "Town Square" Public Spaces shall be assessed against the benefitted property owners of the downtown area as designated in the Town Square Assessment Policy formulated by the City of Saint Paul. (twnsq.fo) under Preliminary Order ��p — 5�, approved S 1� The Council of the City of Saint Paul has conducted a public hearing upon the above report for operation and maintenance charge for "Town Square" for July 1, 1996 to June 30, 1997, due notice thereof having been given as prescribed by the State Statue; and WHEREAS, The Council has heard all persons, objections and recommendations pertaining to said proposed maintenance charge and has fully considered the same; now, therefore, be it RESOLVED, That the Council of the Citp of Saint Paul does hereby order that the above—described report for operation and maintenance charge be made, and the proper City officers are herebq directed and authorized to proceed with the maintenance charge; and be it FIIRTHER RESOLVED, That upon the report for level of operation and maintenance of the "Town Square Public Spaces", the proper City officers shall calculate all expenses incurred therein and shall report the same to the City Council in accordance with Chapter 429 of Minnesota State Statue. COIINCILPERSONS Yeas Nays ��.akey t/Bostrom Guerin— �bSe!^�'�' �zz�s � ✓Rettman ✓lhune b En Favor QAgainst � f"�� T Adopted by Council: Date � 1��., ,� -- _ 7 — q� V Certified Passedby Council Secretary By '� � . �.- -- — � lG � Mayor r': A� Public Hearin Date - August 7, 1996 RE 5-24-96 ��' DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� 3 419 2 Finance-De art nt Real Estate 5-21-96 GREEN SHEET _- /__�� CANTACTPEfl50N8 PHONE INITIAVDATE ��1�[�E O DEPARTMENT DIRECfOR � CIN CqUNGI Ro2canna Flink 266-8859 ��N � cmnnoarvev � anc�aK NUYBERFOA MUST BE ON fAUNCIL AGENDA BY (OATE) fi_5-9 ( pp�� O BUOGET DIflECTOR � FIN. & MGT. SEfiVICES Dlfi. Must be in Council Research Off' e ox�x MpyQp�ppp��qN7) Council Research no later than noon Frida 5-31—�4� � � -- TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: SetYing date of public hearing Appxove estimated annual operating costs of Town Square Park from JuLy 1, 1996 thru June 30, 1997. File 18113-96 AECOMMENDATONS: Approve (A) or peject (Fq pERSONAL SERVICE CONTRACTS MUST ANSWER TNE POLLOWING �UESTIONS: _ PLANNING CAMMISSION _. CIVIL SERVIGE COMMISSION �� Has ihis person/Rrm e�er worketl untle� a coMract For this depsrlment? _ CiB COMMtTTEE _ YES NO � S7AFF 2- Has this per5o�rtn ever been a c�ry employee? — YES NO _ DISTPICT66tJA�f �011RCll 1 � 3. Does this e�son/firm possess a skill not normal p y possessetl by any current city employee? SUPPORTS WHICH COUNCILOBJECTIVE? Ward' 2 YES NO Explain all yas anaWers on eeparate aheet and atteeh to grean aheet Recreation iNR1ATWG PROBLEM, ISSUE, OPPORTUNITY (Who, Whaq Whan, Where, Why). Since 1982, surrounding property owners have shared the operating expenses of the loft area in Town Square Park. ADVANTAGES IF APPROVED: Because the loft or park area draws visiCors and shoppers to the Town Square Mall, surrounding property owners benefit from the increase tra£fic flow. This has been an annual procedure since 1982. �ISADVANTAC�ESIFAPPROVED: Hearing will be held at a later date to ratify the charges to property owners who can then pay their amount or have the charge certified to their 1997 property taxes. DISADVANTAGES IF NOT APPROVED: The City as a whole, would bear the added expense to operate the loft area of Town Square payable thru the General Fund. TOTAL AMOUNT OF TRANSACTION $ 1 186 , 916 . 0� COSS/pEVENUE BUDGETED (CIRCLE ONE) YES NO FUNDIHGSOURCE TOWn Squ3T2 pC71VITYNUMBER 43180 FINANCIAL INFORMATION: (EXPLAIN) Approximately 1,268 properties are notified of the public hearing and charges. ORf GI��,�L and maintenance of the "Town Square Public Spaces" 1, 1996 thru June 30, 1997, shall be gerformed in described in a report from the Division of Parks CITY OF SS. PABL GO NC L F L N0. �S'� PRELIMIAABY OBD&B By Fi e No. 18113-96 Vo 'n ard 2 In the Matter of operating and maintaining the City-owned "Town Square" Public Spaces located within the following streets; Cedar Street, Seventh Street, Minnesota Street and Sixth Street. The level of operation for the period of July a manner set forth and and Recreation. A copy of the cost attributed to the program with distribution of said service charges are enclosed with this order. The costs of operating and maintaining the "Town Square" Public 5paces shall be assessed against the benefitted property owners o£ the downtown area as designated in the Town Squate Assessment Policy formulated by the City of SainC Pau1. (twnsq.po) The Council of the City of Saint Paul having received the report of the Mayor upon the above maintenance charge and having considered said report, hereby resolves: 1. That the said report and the same ie hareby apgroved with no alternatives, and that the estimated annual cost thereof is $1,186,916.00. 2. That a public hearing be had on said operation and maintenance charge on the 7th day of August, 1996 , at 4:30 o'clock P.M., in the Council Chambers of the City Hall and Court House Building in the City of Saint Paul. 3. That notice of said public hearing be given to the persons and in the manner provided by the State Statue, stating the time and place of hearing, the nature of the operation and maintenance charge and the total cost thereof as estimated. COUNCILPERSONS Yeas Nays ��lakey ✓�ostrom •/�uer3n ✓FCarr3s � gard LlCettman �JST u n e � In Favor Q Against a�-q <<� Adopted by Gouncil: Date S � q L Certified Passed by Council Secretary �, ,�..-"�-- r `lc.-9 �l CTTY OF SAINT PAUL Norm Coleman, Mayor DIVISION OF PARKS AND RECREAT[ON TOWN SQUARE PARK ' 1 '�i�`S �'r1l� 1 aas Nrtnneso:o snee: Saint Paul, MN SSI01 Telephone: 612-227-3307 May 13, 1496 Roxanna Flink Assessments Supervisor 218 City Hall St. Paul, MN 55102 Dear Ms. Flink: The Operations & Maintenance Budget for Town Squue Puk has been completed for the period of July 1, 1996, through June 30, 1997. The budget was presented to and approved by the BOMA Advisory Committee. A copy of the May 3rd letter of approval from BOMA is attached. The break down of the budget is as follows: Totai Town Squaze Park Budget: Town Square Park-Garden Levei only: 1,184,SQ8 318,762 To reduce the Service Charge for the Garden Level only, I will transfer $5,735 from excess rental profits, code 43183, to the Opentions & Maintenance Budget. Also, I am projecdng a surplus in the 1995 & 96 Budget of $10,036 and will commit this amout to further reduce the service chazge. Total Garden Level Budget L,ess rentai profits I.ess surplus 318,762 5,735 10,036 Totai Service Cuarge for Garden Level $302,991 The remaining amount of the Service Charge, $865,746 for the lower three levels of Town Square Park will be paid by Koll Manangement Services, Inc. These amounts do not include any Administrafive Fees that your office charges. It 9s understood that the Administrative Fee in currently 6%. If you need additional information or have any questions, feel free to call me at 227-3307. Si�� ly, Curtis B�unoug� Park Manager CITY OF SAINT PAUL Norm Coleman, MayoT �� DIVISION OF PARKS AND RECREATTON TOWN SQUARE PARK �,�c _ sfls � � 445 Minnesola Sueei Saini Paul, MN 55701 Telephone: 6I2-227-3307 May 3, 1996 Mr. William Buth St. Paul Building, Owners, & Managers Assn. 386 I3. Wabasha St. Suite 645 St. Paul, MN 55102 Dear Mr. Buth: This letter is to confirm our discussions on Apri130th regarding the Town Square Park, Gazden level budget for 1996-1997. The budget was approved at $318,762. This is a decrease of $2,882 from the previous year. The 1995-96 budget will have a surplus of $10,036 and I will commit this amount to reduce the budget. Also, I will recommend that $5,735 of excess profit from rentals be transfesed to the Operation & Maintenance account. The actual amount certified to the City Finance Department for the 1996-1997 Service Charge will be $302,991. In addition to this amount, the City Assessors Office will charge a 6% fee for administering this service chazge. T`he administradve fee will total $18,179. The actual Service Charge to the downtown property owners wili total $321,170. I would like to receive from the BOMA Board of D'uectors an official signature of approval on the acflon, which may be applied to this letter and retumed to my office. would like to thank you and the other members of the BOMA Board for your assistance and guidance through another budget year. .'�`�: Sincerely, urtis urrou �l�� Superintendent of Paz"ks and Recreation 'i 0�a i"v 5 ii F. 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