D002800rro: l� a a a-gDb
Date: �i- f' %Q
City of Saint Paul
Office of the Mayor
ADMINISTRATIVE ORDER
WHEREAS, the Saint Paul Police DeparhnenYs Volunteer Services and Community Services Unit are seeking
endorsement to sponsor a banquet at the Harriet Island Pavilion, Saint Paul, MN on Apri129, 2010 for the
departmenYs volunteer groups. These volunteers provided thousands of hours of free labor this past year; and
WHEREA5, the purpose of this banquet is to recognize the services that these groups provide the City of Saint
Paul and the Police Department. Public events in the city such as the Winter Carnival, Taste of Minnesota,
Grand Old Days, etc., would not be possible without the support and services of these volunteers. They are also
responsible for providing security and tra�c control at all the festivals, local parades and similar events
throughout the city; and
WHERBAS, the only recognition these volunteers receive is the awards banquet and it is important to the
morale of these groups that time is taken to recognize their contributions. Awards and piaques are presented at
the banquet to those volunteers who contribute the most, which is an incentive to the rest of the volunteers.
Room, rental, decorations, and meals are needed for this banquet; and
WHEREAS, the public purpose of this event is to recognize volunteer groups that provide security and traffic
control at public events in Saint Paui; and
NOW, BE IT ORDERED that the proper city ofFicials are hereby authorized to pay for costs associated with the
above mentioned banquet, not to exceed $7,000.00.
Account code: 001-04000-OXXX-40001
�VED AS TO F M
?r�-ro � ,� ° � ���_�
As � t City Attorney Date e e r� , D e
�%�/��.��%� 2 '� �
Director of F�fancial Services 4f� � Date
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
�, DepartmenUOffcelCouncil: DatelnHiated: I Green Sheet NO . ��3��
Q � _ Police Department ' 09 FEB 2010 ,
Contact Person & Phone: '
Chief John Harrington
' 266-5588 ��
Must Be on Council Agenda by (Date): ,
�Doc.Type:OTHERADMINISTRATNE �,
ORDER
� �
1
Assign Z
Number 3
For
Routing 4
Order 5
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�t � SerK To Person InitiallDate
___— -_,. ___- - - �
ent J '� . _ Poltce Depar[ment _ _ _ _ . _
eo t __ �_ _ Pahce D�artment _ _ _ / _ _
Ci Attorne �I - ��-
_ ____,����-�-___Y _--__-
ces ,Director,FnancialServic _ _
- - --
--__ _ ---',`_-. _ .. ___ _ - _._ _
�ent _ - __ ' _PoliceD�artmen[ ___ _ _ __
E-DocumentRequired: N �'�,
�� Document Contact: �ohn Lozoya l � �
'� Contact Phone: 266-5486 � I '�,
_ ._ __ _— --_
_--_-_ _ __ _ ___'
-_-__-__-I_— --.-_______—__._— - ___-_
I Total # of Signature Pages �(Clip All Locations for Signature) I
I Action Requested: _- -__--� _ - -- __-. _..- -- __. _ _ __-__ — - - _
I Approval of the attached administrative order authorizing the Saint Paul Police Department (SPPD) to pay for expenses related to the I
� VolunteersBanquet
� --- ---�---------..._._
�i Recommendations: Approve (A) or Reject (R):
�, Planning Commission
CIB Committee
I � i Civil Service Commission
�Personai Service Contracts Must Answer the Following Questions:
1. Has this persoNfirm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this persoNfittn possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answ¢rs on separate sheet and attach to green sheet.
_ _____._J_- . __`-_ -_ .. - `�-
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Volunteer/Community Services units will sponsor a banquet for the SPPD volunteer groups. These volunteers provided over 3Q
000 ours of free labor in 2009 this is the only form of recognition that they receive. The banquet will be held at the Harriet Island
Pavilion, Saint Paul, MN on Apri129, 2010. The cost of the event will not exceed $7,000 and will cover all meal expenses,
entertainment and site rental.
Advantages If Approved:
Opportunity to show appreciation to the volunteers of the CiTy of Saint Paul.
DisadvanWgeslfApproved: �
None.
i - ---- -- _.
DisadvanWges If Not Approved:
Lost opportunity to show appreciariion to the volunteers of the City of Saint Paul.
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Total Amount of� ����
Trensaction: $��000.00 CosriRevenue Budgeted:
' 001 Activiry Number: 04000
i Funding Source:
� Financiallnformation:
(Explain)
: �� �d �
�ECE9�/E� '�
�1AR 0 � 2010 �;
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February 9, 2010 2:32 PM Page 1