D002781C I T Y O F S A T N T P A U L
OFFICE OF THE MA'YOR
ADMINISTRATIVE ORDER:
BUDGET REVISION
40,000.00
40,000.00
ADMINISTRATIVE ORDER, Cunsistent with the authority granted iu Section 57.04 of the City Administrative Code and based on
the request of the staff of the Office of Financial Services to amend the 2009 Capital Maintenance program of the Capital Improvement
Budget in the following manner:
Current
BudQet
SPENDING PLAN
2009 Capital Maintenance Program
Library (93008)
C09-9T039-0279-93008/ P7-925-92109-0565-70108
SPENDING PLAN
2008 Capita] Maintenance Program
Bmergency Contingency(00000)
C08-9T038-0518-00000/P7-925-92108-0565-70100
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Prepared by: Date
48,941.47
48,941.47
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A'o: 3084296
Date: -38fi5l09--
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Amended
ChanQe Budeet
35,000.00 75,000.00
35,000.00 75,000.00
(35,000.00) 13,941.47
(35,000.00) 13,941.47
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Approved by: FS Director ate
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DepartmenUOffice/Council: Date Initiated:
I FS — FinancialServices 150CT2009 Green Sheet NO: 3084296
Conqct Person & Phone: � Deoartment Sent To Person InitiallDate I
� � 0 inancialServices � I
1 �'inancial Services De artmeni Acwuntant
A55ign Z jpancialServices De arbuentDirector
Must Be on Council Agenda by (Date): Number
For 3 'nancial Services �ffioe Financial Services
Routing 4 i Clerk Ci Clerk
Doa Type: BUDGET AMENDMENT Order I
ADMINISTRATIVE ORDER
E-Document Required: N
Document Contact:
Conqct Phone:
7oWl # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approve the attached Administrative Order which would transfer $35,000 from 2008's capital maintenance contingency into
Library's 2009 capital maintenance budget.
Recommendations� Approve (A) or Re�ect (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CB Committee Yes No
Civil Service Commission 2. Has this person(firm ever been a aty employee?
Yes No
3. Does this person/firm possess a skill not nortnally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The 4006 Cisco Switch at the Central Library is the main backbone to the Library data nerivork infrastructure. This device services all
communications and intemet access between 12 Branches as well as the catalog and check out system. The equipment has reached
end of life as set by the vendor. The vendor will no longer support the equipment. If this equipment is not replaced and fails, the
Library will lose all access to the internet and electronic systems used by both staff and pahons including access to the Library catalog
and patron base.
Ativantages If Approvetl:
Library will have sufficient funding to replace a crucial piece of technology infrashucture.
Disadvantages If Approved:
Capital maintenance contingency cannot be used on other projects.
Disadvanqges If Not Approvetl:
The equipment could fail, cutting off all network access at all Library branches.
Total Amount of $35,000.00 Cost/Revenue Bud eted: Y
Transaction: 9
Fund�ny so�rce: 2008 Capital Maintenance pctivity Number. C08-9T038 �CT 2 6�
Contingency
Financiallnformation: � ��
(Explain) � t tsl�
October 15, 2009 12:51 PM Page 1