D002779C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER:
BUDGET REVISION
959,500.00
959,500.00
Date: �0{06/09 -
(�'� �
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ADMINISTRATIVE ORDER, Consistent with the authoriTy granted in Section 57.09 of the City Administrative Code and based on
the request of the staff of the Office of Financial Services to amend the 2009 Capital Mainte�a�ce program of the Capital Improvement
Budget in the following manner:
Current
Badeet
SPENDING PLAN
2009 Capital Maintenance Proa am
Paiks and Recreation (93003)
C09-9T039-0279-93003 /P7-925-92109-0565-70103
SPENDING PLAN
2009 Capita] Mamtenance Program
Emergency Contingency (00000)
C09-9T039-0518-00000/P7-925-92109-0565-70100
u�lC{ o T �cv�awrn.�.� �/LV� �GS
Prepared by: Date
rfl�r�(�o�
79,230.00
79,230 00
;� ✓ i_/ d � �' G '
l ;
No:� 3082856
Amended
ChanEe Bud et
22,500.00 982,000.00
22,500.00 982,000.00
�z2,soo.00) s6,�3o.00
(zz,soo.00) s6,�so.00
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Approved by: Director ate
N:�DEPTS\CIB\Capital maintenance�2008 process for 2009�Parks request for CIB maintenance contingency 100609.x1s
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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I DepartmenVOffice/Council: Datelnkiated: �" v
FS —FinancialServices O60CT2009 Green Sheet NO: 3082856
i ConWCt Person & Phone: Department Sent To Person InitiallDate
John McCaRhy � � 0 mancialServica 0
I 266-8554 � 1 inancial Servica De ar6nent Accomtsnt
Assign Z ' anaal Services DeparLment Direc[or
Must Be on Council Agenda by (Date): Number
Fof 3 ivancial Services ce Financial Servica
Routing 4 � Clerk G1riClerk
. Doc. Type: BUDGET AMENDMENT Order
ADMINISTRATIVE ORDER
E-Document Required: N
Document Contact:
ConqM Phone:
Total # of Signature Pages _(Ciip All locations for Signature) -
Action Requestetl:
Approve the attached Administrative Order which would transfer $22,500 from capital maintenance contingency into Parks' capital
maintenance budget.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission 1. Has this personlfirm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2 Has this person/frm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Air conditioning units failed at five different rec centers over the summer. Since they were heavily used facilities, Pazks had to repair
the units on an emergency basis. Pazks was able to beaz a portion of the repair costs within its budgeted capital maintenance
allocation, but they now need capital maintenance contingency dollars to cover the remaining balance.
Ativantages If Approved:
Parks will be able to pay for repairs to all five AC units.
Disadvantages If Approved:
The contingency moaey wiil not be available for other projects.
Disadvantages If Not Approved: _
Pazks will not be able to fully pay for repairs to five AC units.
Totai Amount of
Transaction: $22�500.00 CosVRevenue Budgetetl: Y
Capital Maintenance Contin enc A�;�; Numner: C09-9T039
Funding Source: g y tY
Fi nancial Information:
(Explain)
October 6, 2009 12:56 PM Page 1