D002764C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADMINISTRATNE ORDER:
BUDGET REVISION
959,500.00
959,500.00
ADMINISTRATIVE ORDER, Consistent with the authority granted in Section 57.09 of the City Administrative Code and based on
the request of the staff of the Office of Financial Services to amend the 2009 Capital Mainte�ance program of the Capital Improvement
Budget in the following manner:
Current
BudQet
SPENDING PLAN
2009 Capital Maintenance Program
Parksand Recreation (93003)
C09-9T039-0279-93003 /P7-925-92109-0565-70103
SPENDING PLAN
2009 Capital Maintenance Program
Emergency Contingency (00000)
C09-9T039-0518-00000/P7-925-92109-0565-70100
i
�'� � � s - p �
r
' repared b � ate
79,230.00
79,230.00
� �� !,
No: 3072579
Date: 07/15/09
Amended
ChanEe Bud¢et
12,000.00 971,500.00
12,000.00 971,500.00
�iz,000.00) 6�,zso.00
pz,000.00) 6�,2so.00
��rs��o �I
Approved b OFS Director Date
N:�DEPTS\CIB\Capital maintenance�2008 process for 2009�Parks request for CIB maintenance conhngency.xis
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
11 nn �-� la�l
DepartmentlOffice/Councii: Datelnitiated: ' �`� � �
FS -FinancialServices q�,JUL-09 Green Sheet NO: 3072579
ContaM Person 8 Phone: Department Sent To Person InitiallDate
� JOhn MCC2MhY � 0 �'inancial Services � �
l� inaucialServices 1 De aztm Dten freceor �V� i� C�
Assign 2 i Attorne 0
Must Be on Council Agenda by (Date): Number
For 3 inanaalServices fficeNSnancialServices
Routing 4 i Clerk ��
Doc.Type:OTHERADMINISTRATIVE Order
ORDER
E-Document Required: N
Document Contact:
CoMact Phone: 266-8554
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested: .
Approve the attached Administcative Order which would hansfer $12,000 in capital maintenance contingency into Parks' capital
maintenance budget.
Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions:
Planning Commission 1. Has this person/firm ever worked under a contract for ihis department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Does this persoNfrm possess a skiil not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Parks Deparhnent has had 4 air conditioning units fail at different rec facilities throughout the City. The total replacement cost of
these four units is $27,000. Parks has enough budget capaciry to fund $ I5,000 of these costs, but needs an additional $12,000 to
complete the work. There aze sufficient budget resources in the capital maintenance contingency account to fund the remaining
$12,000.
Advantages If Approved:
Parks will be able to repair all four AC units.
Disadvanqges If Approved:
The conringency money will not be available for other projects.
Disadvanqges If Not Approved:
Pazks will not be able to cool four different rec faciliries for the remainder of the smnmer.
7otal Amount of 9� E�Ef�Et�
Transaction: $12,000.00 CosURevenue Bud eted: Y R
Funa�ny source: Capital Maintenance Contingency pctivity Number. C09-9T039
JU� 15 2009
Financial I nformation:
(Explain) n'y-�, ��
v I 1'
July 15, 2009 821 AM Page 1