D002753Approved Copies to:
C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADMINI5TRATIVE ORDER
- City Clerk (Originaf)
- Finance Dept's Accounting Division
- Police Dept. Aecounting Unit No: � 5
Date: 3
Green Sheet # 7� 1—(/�
i WHEREAS, the Saint Paul Police Deparhnent (SPPD), Chaplain Program, holds meefings for the
2 ChaQlain Volunteers on the first Tuesday of each month from January 2009 to December 2009.
3 Meetings are held in one of three locations at SPPD Headquarters, 367 Grove Street,
4 Saint Paul, Minnesota 55101: Chiefls Con�erence Room, Central Community Room, or the Emergency
5 Operations Center (EOC); and
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WHEREAS, the meefings are held to provide training to the Chaplains regarding SPPD Chaplain policy,
protocol and procedures for: (1) serving the officers during critical incidents or ministering to them in
times of difficulty (2) training the Chaplains regarding their on-call responsibilifies and learning the proper
techniques for death nntifications to survivors in the community (3) ministering to employees and families
of the SPPD and to minister to the citizens of Saint Paul when directed by the SPPD. The meetings also
serve as the monthly business meeting for the SPPD Chaplain Program; and
WHEREAS, the public purpose of this training and the monthly meetings is to improve the quality of the
Chaplain service provided to the officers and their families, other SPPD employees and the citizens
of the City of Saint Paul; and
BE IT ORDERED, that pursuant to the 2009 city budget, the proper city official(s) are hereby autharized
to remit an amount not to exceed $700.00 to Target located at 1300 University Avenue West,
Saint Paul, Minnesota SS10A, to cover expenses for evening refreshments (e.g. cookies, coffee, water,
veggie Crays, fruit, etc.) for the above mentioned Saint Paul Police Department Chaplain Program
monthly meetings.
Account code: 001-04300-XXXX-40055
2-- Z "��-�
App v by: Ciry Attorney Date
Q:\FiscalAffairs\AO&CR�2009\POIChaplain2W 9xls
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
; Departme�l�celCOUncil: �� Date Initiated: {
DOOa���
; Pp _Poiice Department 18-FEB-09 �, GPeeI� Sheet NO. 3066977 __— ---
� ' ' ---- -----
act Person R Phone:
Chief John Harrinpton
266-5588
', Must Be on Council Agenda by (Date):
i
�', Doa Type:OTHER ADM1NfSTRATiVE
ORDER
E-Document Required: N
DocumentCOnWct: WillieHudson
CoMact Phone: 266-5965
2 C'rtv Attomev CiN Attornev �C_
3 nancial Services . D'veMar. FSO .
5',City Clerk � i Citv C1erk I
6 � alice Deuartmen[ 't Police D -- eoartment —� I
I
Total # of Signature Pages �_ (Clip All Locations for Signature)
Signatures on the attached administrative order authorizing the City of Saint Paul, Police Chaplain Program, to remit an amount not
to exceed $700 to Tazget
Recommendations: Approve (A) or Reject (Rp
Planning Commiss�on
CIB Committee
Civil Service Commission
Personai Service Contrects Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. F{as this personlfirm ever been a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
current city employee?
Yes No
Ezplain all yes answers on separaM sheet and attach to green sheet.
Initiating Problem, Issues, Opportuniry (Who, What, When, Where, Why):
The Saint Paul Police Chaplain Program will be holding meelings for the Chaplain Volunteers on the first Tuesdays of each month
&om January 2009 thtough Decembei 2009. Refreshments will be offered.
AtivanWges If Approved:
Opportunity to train Police Chaplains on policy, protocol and procedures for serving officers and their families the clrizens of the City
of SainT Paul during critical incident situarions.
Disadvantages If Approved:
None.
� DisadvanWges H Not Approved:
! Lost opportunity to train officers on how to respond in crirical incidents for officers and their families and the citizens of the City of
I Saint Pau1.
Total Amount ot
Transaction:
Funding Source: 001
Financia{ Information:
(Explain)
February 18, 2009 9:59 AM
�
; �►
� Assign
� Number
� For
� Routing
! Order
CosURevenue Budgeted:
Activity Number: 04300-OXXX-40055
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