D002714rro: T�0�12- � /�
Date: �- �-�� D
City of Saint Paul
Office of the Mayor
►_v�►��h��ti:�vtic•��r��:����:�
ADMINISTRATIVE ORDER,
SE IT HEREBY ORDERED, that the proper City officials aze authorized and directed to execute
Lease Agreement PR/75, a lease for less than one year, with the County of Ramsey as Lessor and the
City of Saint Paul as Lessee, which provides office space for City employees at the Ramsey County
Government Center during remodeling of part of the City Ha11 Annex.
,�P ���°
.� � /,n/��
Director
APPROVED AS TO FORM
EXHIBIT "A"
L�E r�ao �-� ��{
THIS LEASE is entered into this day of , 2008 by and between Welsh Companies, as
Agent for THE COUNTY OF RAMSEY ("LANDLORD"), and THE CITY OF ST. PAUL (`TENANT").
The Leased Premises are show� on the attached Exhibit "A° and are further defined as:
Approximately 10,000 rentable square feet of office space and 1,500 of storage space on the eight
floor of the "D" Buiiding in the Property commonly known as the Ramsey County Govemment Center
West, 50 West Kellogg Boulevard, Saint Paul, Minnesota 55102 (the "Leased Premises").
Landlord hereby leases to Tenant and Te�ant hereby accepts from Landlord the Leased Premises above
described on the following terms and conditions:
I. TERM
This lease is for a term of one (1) year commencing on or about September 8�' 2008 (the "Commencement
Date") and shall automatically renew for subsequent one (i ) month terms unless 30 day prior written notice by
eithe( party is given as to its intention to not renew.
If possession of the Leased Premises is not delivered to Tenant by the Commencement Date, the lease shall
commence on the first day oi tfie calendar month following the delivery of the Leased Premises to Tenant. If
the Leased Premises are delivered to Tenant and Tenant accepts possession on any day earlier than the first
day of the calendar month, rentai for the interim shall be paid by Tenant on a pro rata basis, but such earlier
taking of possession shall not change the termination daie of this lease.
II. SECURITY DEPOSIT
Tenant has paid Landlord at execution hereof, the amount of N/A as security for the performance of the terms
hereof by Tenant, which shall be returned to Tenant at the termination of lease if it has discharged its
obligation to Landlord in full.
III. RENTAL
Tenant shali occupy the Leased Premises for an annual Base Rent of One Hundred Six Thousand and 00/100
Dollars ($106,000.00) payable monthly and in advance in the amount of EightThousand Eight Hundred Thirty
Three 33/100 Dollars ($8,833.33) Base Rent includes all Operating Costs.
"Operating Costs" shall inctude all costs of ma�agement, maintenance, and operation ot the Bui{ding,
including but not limited to the cost of cieaning, building utilities, air conditioning, plumbing, elevator,
insurance, property taxes (if any) and special assessments (if any).
Landlord reserves the right prior to any proposed renewat or e�ension of this Lease to adjust the Base Rent to
reflect any increase in its Operating Costs of the Building.
As used herein, the term "Building" includes the present building and/or buildings in which the Leased
Premises is located, including adjoining parking areas, if any, and the land and/or air space which is the site
and grounds for such buildings and parking areas, atl commonly known as the Ramsey County Government
Center West.
bbr� �� 1 �F
IV. TENANT CONSTRUGTION
Tenant Improvements (TI) are to be completed by the tenant with prior authorization from THE COUNTY OF
RAMSEY, before occupancy date. AII such improvements shall be and become the property of the Landlord,
and upon termination of the Lease, Tenant shatl deliver the Leased Premises to Landlord in good condition,
normal wear and tear accepted. It is understood that all such work shall be pertormed by contractors and
subcontractors, paying prevailing wages.
V. REPAIRS & ALTERATIONS
Landlord agrees to make all necessary repairs to the exterior walis, exterior doors, windows and corridors of
the building. Landlord shall endeavor to keep the building housing the Leased Premises in a clean and neat
condition. Landlord agrees to keep all building standard equipment such as elevators, plumbing, heating, air
conditioning and similar equipment in good repair, but Landlord shall not be liable or responsible for
breakdowns or temporary interruptions in service where reasonable efforts are used to restore service.
Tenant agrees to make repairs, if necessary, to any interior walls, floors or ceiling installed or affected by
Tenant construction or resuiting from any defects in TenanYs construction.
Tenant agrees that it will pay for the cost of all repairs within the Leased Premises not required above to be
made by Landlord and be responsible for all redecorating, remodeling, alteration and painting required by it
during the term ot the lease and Tenant will pay for any repairs to the Leased Premises or the building
containing the Leased Premises made necessary by any negligence or carelessness of Tenant or its
employees, invitees, licensees, visitors or persons otherwise permitted in the building by Tenant, and wiil
maintain the Leased Premises in a clean, neat and sanitary condition.
Tenant may place partitions and fixtures and make improvements and other alterations in the interior of the
Leased Premises at its own expense, provided, however, that prior to commencing any such work or
installation Tenant shail first obtain the written consent of Landlord. Landlord may require that said work be
done by Landlord's own employees or under Landlord's direction but at the expense of Tenant, and Landlord
may, as a condition to consenting to such work, require that Tenant give security, that the work will be
completed, free and clear of liens and in a manner satisfactory to Landlord. Any affixed or installed
improvement shali become the property of Landlord upon expiration of this lease. Tenant shall remove any
movable fumiture and equipment upon termination oS this lease and shaN deliver the Leased Premises to
Landlord in as good condition as received, normai wear and tear excepted.
VI. FIRE OR CASUALTY
In the event the Leased Premises are wholly or partially destroyed by fire or other casualty covered by the
usual form of fire and extended coverage insurance rendering them untenantable, Landlord shall rebuild,
repair or restore the Leased Premises to substantiaily the same condition as when the same were fumished to
Tenant and the lease shall remain in effect during such period. In the event of total destructiDn, rent shall
abate during the period of reconstruction, and in the event of partial destruction, rent shall abate pro rata
during the period of reconstruction. In the event, however, that the building containing the Leased Premises is
damaged or destroyed to the extent of more than one-third of its replacement cost, Landlord may e(ect to
terminate this lease.
During the Term, Tenant shall maintain at its own expense:
(a) fire insurance with all-risk coverage and water damage insurance in amounts sufficient to
fully cover TenanYs improvements, fixtures and property in the Leased Premises, and any
other improvements which Tenant is obligated to repair for one hundred percent (100%) of
their actuaf replacement cost;
�6 D ,�� 1 �-I�
(b) comprehensive general public liability insurance, with Landlord named as additional insured,
against claims for death, personal injury and property damage in or about the Leased
Premises, in amounts which are from time to time acceptable to Landlord but not less than
$1,000,000 for death, iliness or injury per occurrence, and $1,000,000 for property damage,
in respect of each occurrence; and
(c) such other insurance in such amounts as Landlord mayfrom time to time reasonably require.
Policies for such insurance shall be in a form and with an insurer reasonably acceptable to Landlord, shall
require at least fifteen (15) days prior written notice to Landlord and Landlord's mortgagee(s) of termination or
material alteration. The liability insurance under (b) shall be primary with respect to Landlord and its agents
and not participating with any other available insurance. Tenant shall deliver on the Commencement Date and
on each anniversary thereof to Landlord certified copies or other evidence of such policies, and evidence
satisfactory to Landlord that premiums thereon have been paid at least one (1) year in advance and that the
policies are in full force and effect.
Each party waives against the other any and all rights of recover for any damage, caused by any peril or perils
covered under their respective property policies. Certificates of insurance shall indicate that this waiver has
been included on the TenanYs properry policy.
Tenant agrees to compiy with alI rules and regulations of the Board of Fire Underwriters and the rules and
regufations of the City, County and State.
VII. USE OF LEASED PREMISES
The Leased premises described above are leased to Tenant for standard office purposes only. Tenant agrees
that it will use the Leased Premises in such manner as to not interfere with or infringe on the rights of other
occupants in the building. Tenant agrees to comply with all applicable laws, ordinances and regulations in
connection with its use of the Leased Premises and agrees to keep the Leased Premises in a clean and
sanitary condition.
VIII. SIGNS
Landlord retains absolute control over the exterior appearance of the Building and the e�erior appearance of
the Leased Premises as viewed from the public or from or within common areas within the buitding. Tenant
will not install, or permit to be installed, any drapes, signs, lettering, advertising, or any items that will in any
way alter the exterior appearance of the Building or the exterior appearance of the Leased Premises as
viewed from the public or common areas, without the express written consent of Landlord, in its sole
discretion.
IX. CONFIDENCE REPOSED IN TENANT
It is agreed that one of the conditions moving Landlord to make this lease is the personal confidence reposed
by it in Tenant, combined with the belief that Tenant will be a tenant and occupant satisfactory to �andlord and
other occupants of the Building.
�ba2-���
X. ASSIGNMENTS
Tenant agrees that it will not assign or sublet in whole or part in any portion of the Leased Premises without
the prior written consent of Landlord. Any assignee or subtenant, however, must agree in writing to abide by
all of the terms of the Lease. Consent to an assignment or subietting, may be withheld by Landlord if the
assignee or subtenant, is not of good and substantial character, or 'rf the business to be conducted on the
Leased Premises is of a type not satisfactory to Landlord. Consent to assignment or subletting, by Landlord or
any future assignments that Landlord may consent to, with or without Tenant's consent, shall not relieve the
Tenant herein from any of its obligations assumed under this lease. Any assignment by operation of law shall
be subject to the same condition and restrictions as an agreement by the Tenant. Any assignment or
subletting not made in conformity with the foregoing shall be voidable at the option of Landlord.
Landlord may seli, transfer or assign all or any part of its interest in the building, the Leased Premises, or this
lease, at any time or times without consent of Tenant and Landlord shall have no liability under this Lease after
such sale, transfer or assignment. Landlord_ may change its management agent without consent of Tenant.
XI. INJURY AND LOSS
Tenant shall indemnify and hold harmless Landlord (and if Landlord requests, defend Landlord with cou�sel
reasonably acceptable to Landlord) from and against all liabilities, obligations, losses, damages, fines,
penalties, demands, claims, causes of action, judgments, costs and expenses, including without limitation
attorney fees, which may be imposed on or incurred, suffered or paid by or asserted against Landlord or the
Project or any interest therein directly or indirectly arising from or by reason of or in connection with:
(a) the use, nonuse, possession, occuQation, condition, operation, maintenance or management
of the Premises;
(b) any negligent or tortious act on the part of Tenant or any of its agents, contractors, servants,
employees, licensees or invftees;
(c) any accident, injury, death or damage to any persort or properry occurring in, on or aboutthe
Premises;
(d) any loss or damage, however caused, to books, records, data or information (computer
generated or otherwise), files, money, securities, negotiable instruments or papers in or about
the Premises;
(e) any loss or damage resulting from interference with or obstruction of deliveries to or from the
Premises;
(f) any pollutant, toxic or hazardous material, substance or waste, or any other material which
may adversely affect the environment, whether or not now recognized to have such adverse
effect, with Tenant, its employees, agents, contractors or invitees bring upon, keep, use or
locate in, on or about the Project, or any release or disposal of any such material, substance
or waste in, or about or from the Project by any of the foregoing;
(g) any failure on the part of Tenant to pertorm or comply with any of the covenants, agreements,
terms, provisions, conditions or limftations contained in this Lease on its part to be performed
or complied with.
Nothing contained in this Section shall be deemed to require Tenant to indemnify Landlord to any extent
prohibited by law.
C!
I�bl%�-'11�
XII. EMINENT DOMAIN
In the event any portion of the Leased Premises is taken from Tenant under eminent domain proceedings,
Tenant shall have no right, titie or interest in any award made for such taking, except for any separate award
for fixtures and improvements installed and paid for by Tenant.
XIII. WAIVER AND SEPARABILITY
The consent of the Landlord in any instance to any variation of the terms of this Lease, or the receipt of rent
with knowledge of any breach, shall not be deemed to be a waiver as to any breach of any covenant or
condition herein contained, nor shall any waiver be claimed as to any provision of this Lease unless the same
be in writing, signed by the Landlord or the Landlord's authorized agent. This Lease and any written
Addendum contains the entire Agreement between the parties.
If any term or provision of this Lease or any application thereof shall be invalid or unenforceable, then the
remaining terms and provisions of this Lease and any other application of such term or provision shall be
affected thereby.
XIV. USE OF COMMON FACILITIES
Elevators, stairvvays, halls and areas for the common use of the pubiic during open hours as well as by all
occupants in the building and which are necessaryforthe reasonable use byTenant of the Leased Premises
shall also be open to reasonable use by Tenant, its customers, clients and employees.
XV. SERVICES
landlord agrees to provide air conditioning, heat, water and electricity for lighting and normal storage usage at
its expense during County business hours.
Tenant agrees to provide reasonable janitor services which shall keep the Leased Premises in good order and
condition.
Tenant agrees to pay for any utilities and other services and expenses used or incurred by Landlord on
TenanYs behalf not specifically provided for above to be paid by Landlord.
Tenant agrees that there is no parking to be assigned as part of this lease. Contractor and Vendor / Visitor
parking wili be allowed Qer the parking rules for the facility.
XVI. ENTRY OF LANDLORD
Landlord reserves the right to enter upon the Leased Premises at reasonable times for the inspection of the
same and reserves the right, during the last three months of the term of the Lease, to show the Leased
Premises at reasonable times to prospective occupants of any kind.
XVII. SUBSTITUTED PREMISES
Landlord reserves the right on ihirty (30) days written notice to Tenant (or more, at Landlord's option) to
substitute other premises within the building for the Leased Premises described above for all uses and
purposes as though originaily leased to Tenant bythis Lease. The substituted premises shall contain at least
the same square footage as the originally Leased Premises without increase of renta{. Landlord shall pay all
reasonable moving expenses of Tenant incidental to such substitution of Leased Premises, and shall assure
that the substitute premises is finished for occupancy by Tenant in a comparable fashion.
bo�a-��y-
XVIII. BUILDING RULES AND REGULATIONS
Tenant agrees to abide by all rules and regulations of the building imposed by Landlord from time to time.
These regulations are imposed for the cleanliness, good appearance, proper maiMenance, good order,
security, and reasonable use of the Premises and the Building, and as may be necessary for the proper
enjoyment of the Building by all occupants and their clients, customers and employees. The rules and
regutations may be changed from time to time. Breach of building rules and regulations shall be grounds ior
termination of the Lease.
XIX. NOTICES
Any notices or demands to be given hereunder may be hand delivered to Landlord or its managing agent at
their respective offices and Tenant at Tenants offices in the Building (or at such other address as either shall
designate) so long as hand delivered to an officer of Tenant or Landlord, as appiicable, or by registered or
certified mail at the followi�g addresses:
Landlord: Welsh Companies
Facility Manager
50 West Kellogg Boulevard
Saint Paul, Minnesota 55102
Tenant: The City of Saint Paul
Parks and Recreation
c/o City of Saint Paul Real Estate
24 West Fourth Street
Suite 1000
St. Paul, Minnesota 55102
XX. DEFAULT
In the event Tenant fails to pay any rental due hereunder or fails to keep and pertorm any of the other
terms or conditions hereof, time being of the essence, then five (5) days after written notice of default from
Landlord, the Landlord may if such default has not been corrected resort to any and all legal remedies or
combination of remedies which Landlord may desire to assert including but not limited to one or more of
the following: (1) lock the doors on the Leased Premises and exclude Tenant therefrom, (2) retain or take
possession of any property on the Leased Premises pursuant to Landlord's lien, (3) enter the Leased
Premises and remove all persons and property therefrom, (4) declare the Lease at an end and terminate,
(5) sue for the rent due and to become due under the Lease, and for any damages sustained by Landlord
and (6) continue the Lease in effect and relet the Leased Premises on such terms and conditions as
Landlord may deem advisable with Tenant remaining labile for the monthly rent plus the reasonable cost
of obtaining possession of the Leased Premises and of any repairs and alterations necessary to prepare
the Leased Premises for reletting, less the rentals received from such reletting, if any. No action of
Landlord shall be construed as an election to terminate the Lease unless written notice of such intention
be given to Tenant. Tenant agrees to pay as additional rent all attorney costs and other costs and
expenses incurred by Landlord in enforcing any of TenanYs obligations under this Lease. Any amount due
from Tenant to Landlord hereunder which is not paid when due shali bear interest at the rate of 72% per
annum from the due date until paid.
If Landlord shall default in performing its obligations under this Lease, Tenant shall give Landlord written
notice of the deficiency, and Landlord shall have a reasonable time to correct the same, and if not corrected
within a reasonable time and such breach is a material breach, Tenant may terminate this Lease as its sole
remedy.
fi�oo�-��c�
XXI. CANCELLATION OF LEASE
Notwithstanding anything to the contrary herein, Landlord may at any time cancel and terminate this Lease
providing Tenant thirty (30) days advance written notice thereof, with or without cause, provided, however, that
if Landlord terminates this Lease under this Section XXI, the unamortized cost of tenant improvements paid
for by Tenant and previously approved by Landlord shall be paid to Tenant by Landford within sixty (60) days
of the date Tenant actually vacates the Leased Premises pursuant to such notice. Amortization shall be
arithmetic based on the number of days remaining under this Lease as of the date Tenant vacates as
compared to the total original term assumed to be 365 days.
XXII. AMENDMENT OR MODIFICATION
Unless otherwise specificaily provided in this Lease, no amendment, modification or supplement of this Lease
shall be valid or binding unless set our in writing and executed by the parties fiereto in the same manner as
the execution of this Lease.
��o �-� ��
IN WITNESS WHEREOF, the parties have hereunto set their hands, or caused this Lease to be
executed by their authorized agents.
TENANT:
The City of Saint Paul
�
Its:
�
Its:
�
Director of Parks and Recreation
Director of Financial Services
LANDLORD:
W elsh Companies as Agent for the County of Ramsey
�
Its: Facilities Manaaer
Its: Citv Attornev
baoa��c�
Apri123, 2008
GS 3052111 - Pazks and Recreation Administrative Order
This administrative order authorizes Pazks and Recreation to enter into a lease agreement
with Ramsey County at the Ramsey County Govemment Center while remodeling occurs
in the City Hall Annex.
In order for the remodeling to occur, Pazks needs to relocate temporarily. 5pace has been
identified at the Ramsey County Government Center. The cost of the leased space for a
masimum of one yeaz wili not exceed $160,000.
This cost was included in the approved budget for 2008. (See attached Project Detail
from the Capital Budget). This project is Financed in the capital budget for a total of $2.7
znillion as a transfer from the Sewer Fund. Parks relocation is only a part of the total
budget.
I recommend signing this administrative order.
Dede
Apri123, 2008
�,
�
i
r
N ^
� �
� N Y C
O
N
I O � �
>
� U �
U a �
I � 0 C V
I Z Z d R
� � � �
J> QU
� d
; a o
�
N
�
0
lL
y
O
.
�
�
Q
2
U
N
0
a
�
t
r
J
LL
�
�
N
C
0
.0
J
T Q
ti 2
T h
N
n 3
m Q
3 �
0 m
L
� F-
a
t a
� N�
T m
� U
N �
m �7
m
��
�do
o�� �i
N N G1
N � �
� d
3 ^
�5
U � d
N H
Y � N
S�
� y O
� � A
C � S c
O � .o a
iy o p m
V U
� W 0 L
W � .G. m
3 ^ O 3
� � 3 a
�/1 m C
O � m
W r r
�` O U
d � m
m o
' � E
o N
� O R N
N J S �
N y p_�
= N � o
m
5 D 'o E
C 3
0 o n m
a d =
y ' L tn
y > rn 3
N O N
��
�a o
3R�'�
m d n o
Y i � C
� �
s a ._ E
.. o m m
m a
H O N
N p�j N Q
� � O �
o� _
o��
�� d �
� O O T
9 y C V
N -
a o, � H
C U N �
L L N N
F- i- V L
o m m a
" t � 'm
j � N
o `o �
� � ' o
� �
o �o �
a °—� o` a a
N � � y
y a — _ m
N N � O N
a
a U � � B
Q
� ] E o �
= y O
y c 3
� 3 4 a �'
p N _ m �
� � N 'C
0 3 0
3 �' s o �
E O N
� O O V
N O d ;`
N N �C � O
o d m a m
t� � � 3 >
� � Q
d � a � 9
O > q� O �
a � � ° y
N d ti C N
� d o �
`0 5 c a�i c
z 3 m m �
O N O N
3 y � m
Y
4 0, c E 3
U N � O
� y O �
O � ~ m `' o
Q U T N
_ m c m
L
�U � t C ~ F
N O Q
G m Ss'Uc
� p
2
a
m ;
a �
m df
� a
O N
� O
O c
� �
o �
�a
N M
s
U qf
N
� N
i
O �
N O
E `
m �
C ([
C
0 0
R N
m v
a o
y .
o O
U
m y
C
a o
a
d N
m �
� a
3
0 3
y 6 �
� o d
m a —>
fn N i�
E
C
0
N
0
U
«
N
s .
�. N
o =
3 0
O �
C �
C �
y O
O R
a �
m �
d N
O p
d �
3 £
C
m �
0
n �D
� 3
� a
= y
�a °
o 'a
a °
O �
- N
U N
� O
N O
� —
U �
m O
C ^
� H ry
W � O
F-a
�
O
>
N �
O W
N �
H
O O
>
II o �
N d
�
0 0
i
� o `.
m
N �
r
O O
>
A •
O {p
N �
f
0 0
a ° n ° n
aJ d cV N
o c
N �
Q
0 0
0
I �
, a`
O
U
N I
o ;
ni
m
z
r
d I
9 I
�
3
O
V
C I
N '
N
'o
a
d
m
r -
0
d
U I
C
O
U
a
Q
O
U
N
U �
� a`
N �
m F
C
W
LL
�
C
Q
.
G
y
a
L
m
2
c
O
j
C
U
GD 2-'1
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
� bb�-'1 I �-('
DepartmenVoffice/council: Date Initiated:
pR '���dRecira¢on o�,�R-� Green Sheet NO: 3052111
Contact Person & Phone:
Jean B Por Dave NeLson•�
266-8866
Must Be on Couneil AQenda by
Doc. Type: OTHER ADMINISTRATIVE OF
E-0ocument Required: N
Document Contact:
Contact Phone:
�
Assign
Number
Fw
Routing
Order
ToWI#ofSignaturePages !!J (ClipAllLOCationsFOrSignature)
67
2 ' Attorne
3 �nancialSe[vices �ceFinancialServices
4 i Clerk
Authorize and direct proper City officials to execute Lease PR/75 (attached, E�ch. A) to house City employees at RCGC while
remodeling takes place in CHA. Lease is for one yeaz or less, rent for a year to be $106,000, including operating costs.
iaanons: v�ppmve �H) or rc
Planning Commission
CIB Committee
1. Has this persoNfirm ever worked under a contract for ihis department?
Yes No
Civil Service Commission 2. Has this persoNfirtn ever been a city empioyee?
Yes No
3. Does ihis persoNfirtn possess a skill not nottnally possessed by any
current ciry employee?
Yes No
Explain all yes answers on separaM sheet and attach to green sAeet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
During remodeling, City employees will need appropriate work azea.
�
Advanqges If kpproved:
Remodeling proceeds with minimum disrupfion to Ciry staff and City business.
Disadvantages If Approved:
none foreseen.
DisadvaMages H Not ApprweA:
Remodeling is delayed while suitable work azea is located for City staff.
Transaaion: $�60,000.00
Funding Source:
Financiai Information: �ual rent, monthly is $883333
(Explain) -
April 8, 2008 3:03 PM
CosURevenue Budgeted:
Page 1
�y��j i i L��U
�EG �I�E�
APR 2 4 2008
CI�° CLERY
Activity Number: ��g' ��VV� ()$ �'1� �o�a
0�