D002445 �_�
CITY OF SAINT PAIIL
OFFICE OF THE MAYOR
Approved Copies to:
- City Clerk (OriginaQ
- Financial Services -ACCOUnting
- Requesting Dept
ADMINISTRATIVE ORDER:
BUDGET REVISION
No: JJoba���
Date: 10/20/2004
ADMINISTRATNE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and based
on the request of the Direetor of the �ce of Technology to amend the 2004 Budget of the Infortnation Services-General Fund,
the Direetor of the Office of Finaneial Services is authorized to amend said budget as follows:
DEPARTMENT & DIVISION:
FUND , ACTIVITY AND OBJECT:
GL 001 01115 0219
GL 001 01115 0256
GL 001 07715 0280
GL
� GL
GL
001 01719 0299
001 01119 0393
001 01119 0518
CURRENT
BUDGET
17,611
so,oaa
87,200
136,082
717,123
55,000
APPROVED
CHANGES
(10,000)
(7,000>
(72,500)
(10,156)
(116,085)
(55,000)
AMENDED
BUDGET
7,611
53,007
aa,�oo
125,926
1,038
0
GL 007 01120 0256 37,787 29,500 67,287
GL 001 01120 0393 35,145 181,241 216,386
381,137 (0) 410,637
This Budget Revision will move the funds for the Microsoft Office 2003 Migretion Project info one activity,
should it be approved in the 2005 Budget process.
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Prepared by: Activity Manager Date Approved by: Director�n ncial S�ate
� �:rlu.�r�..� rr f�l a�
' equested by: artment Director Date
� Green Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet �
�cr?!) .? �l � ��
_ _„ . �
Departrne�rt/office/wuncil: Date Inifiated:
� rE ��olo��a���. 2�.� I Green Sheet NO: 3024027
CoMad Person & Pho�: ���eM Se� To Person InitlaVDate I
Cindy Mullan � 0 echu 1 and ement
Asslgn 1 echnol sud Man ement S ctivi Maua er or D�'L 7Q�S7�/x! �
Must Be on Council Agenda by (Date): Numher Z hn and em o e rtm ntDir r �� ��0
For
Routing 3 nancial Services Oftice Financial Servi
Order 4 k ' Clerk
Total # of Signature Pages _(Ciip All Locations for Signature)
Action Requested:
Approval of an Administrative Order, Budget Revision to provide one activity source for funding the traiuing and prepararions
needed for the Microsoft Office Migrarion Project.
�
Recommsndatio�: Approve (A) or Rejed (R): Personal Service CoMracls Must Answer the Following Questions:
Planning Commission 1, Has this perso�rtn everworked under a contrad for this department?
CIB CommiHee Yes No
Civii Service Commission 2. Has this perso�rm ever been a city employee?
Yes No
3. Does this personffirm possess a skill not nortnally passessed by any
current city employee?
Yes No
Expiain all yes answers on separete sheet and attach to green shee4
[�itiating Problem, Issues, OppoRUnily (Who, What, When, �ere, Why):
The Mayor's 2005 budget proposal includes a project to move the City to Microsoft Office. In preparation for the project, Informa6on
Services wishes to consolidate the money needed to prepaze for the migration, provide training and acquire conversion assistance.
Since the funding is currently in several activities, we are requesting that the money be moved into one activity for ease of
management.
Advanqpes If Approved:
The Microsoft Office Migarion project can be funded from one acrivity source for easier management.
Disadvantasles If Approved:
None
�
DisadvaMages If Not Approved:
The money for the Microsoft Office Migrarion Project will remain scattered wer four sepazate activities making it more difficult to hzck
and manage.
Total Amount of
Transaction: � CostlRevenue Budgeted:
FundinQ source: General Fund Activitv Number: 01115, 01119 and 01120
' �. Finaneial Information:
(Explain)