D002412� � CITY OF SAINT PAUL
------ -- - — O�`Fr(;�0� 1 H�lofAYO� No.: �- --
ADIVIII�TISTRATIVE ORDER Date: �J 'Q� ��V�
• BUDGET EtEVISION Gs #: 206165
ADN1R�$S�A'IIVE OItDIIi, Consistent with the authority granted to the Mayor in Section 10.07.4 of the
City Charter and based on the reguest of the Director of the Department of Public Works to amend the
2004 budget of the Public Works Parking Meter Collections & FSnes F�nd, the D'uector of the
Department of �Ynance and Management Services is authorized to amend said budget in the following
manner: Current Amended
Budget Change Budget
1 230 _ 32210 - 0558 'I4�ansfer to Spec. Revenue F�nd $1,193,023.00 $157,500.00 �1,35Q523.00
2 230 - 32211 _ 0557 17ansfer to General Fund $1,016,258.00 ($157,500.00) $858,758.00
TOTALS $2,209,311.00 $0.00 $2,209,311.00
3 To make adjustments to the 2004 Public Works Pazking Meter Collections & Fines
4 Fund budget for individual line items to comply with fund sufficiency policies. Also
5 required to match Administrative Order on green sheet #206097 for SPPD.
•
Requested by: Department
C">frs }J�reCtar _
Date
2
� �L
DEPARTMEM/OFFICHCOUNGL
DATE INITIATED
Doaayl�,
ti „ 2061.65
266-6063
.AGENDA BV (DA'f�
�DEPARTMENTDIRECTOR�� �CINCOUNCIL _
Q CnnrroaNer �� �8 aTrc�K _
�FlNANCIALSERVICESDIR. � �FlN SERVICES�ACCT.
�MAVOR(ORASSISTANn �ACTIVITYMGR
� SENIOR MGP � BRUCE BEESE/ACCT.
TOTAL # OF SIGNANRE PAGES � (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTiON RE�UESiED
Approvai of attached Administrative Order amending the spending pians for Public W orks Parking Meter Collections and
Fines Fund activities.
RECOMMENDATIONS: Approve (A) or Reject (R)
PLANNING COMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
A Staff �
PERSONAL SEfiVICE CqNTRACTS MUST AIJSW ER THE FOLLOW tMG QUEST{OMS:
1. Has this person�rm ever worked under a contract for ihis department?
YES NO
2. Has this person/firm ever been a city employee?
YES NO
3. Does ihis person/firm�passess a skill not normally possessed by any curreM city emplc
YES NO
4. Is this person/firtn a targeted vendor?
YES NO
Explain all yes answers on separate sheet and attach to green sheet
PROBLEM, ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHV):
I. he SPPD Fund 420 financing budget was amended to receive more funding from Public Works Parking Meter Coliections
and Fines Fund, thus requiring an adjustment to Public Works Parking Meter Collections and Fines Fund spending bud4et.
See Attached.
ADVANTAGESIFAPPROVED
Public Works Parking Meter Coiiections and Fines Fund budget wouid match SPPD Fund 420 financing budget that was
amended on green sheet #206097.
� .,� �3..........-. �r, ,
DISADVAMAGES IFAPPPOVED:
None.
1 . J�1f >
DISADVAMAGES IF NOT APPROVED�
Public Works Parking Meter Coilections and Fines Fund budget would remain unadjusted.
AMOUNT OFTRANSACTION $
COS7/REVENUE BUDGETED (CIRCLE ONE) YES No
FUNDINGSOURCE Fund230 ACINfTYNUMeER 322��
FINANCIAI WFORMATIOW (EXPLAIN)
y/ �
DEPARTMEN OFFICE/COUNCIL DATE INRIATED
akiceHepartnrent ----- – �/3(110+� �R�E{� ���7 -- iv .
COMACT PER N& PHONE INIiIAVOATE WITIAUDqTE
ChiePWilliamFinney 651 � DEPNRMEMOIFECTOR_ CRYCOUNGL
MUST BE ON COUNCIL AGENDA BY (DATE)
e process ASAP '. � CRY AITORNEY �CRY G.EfiK ,
❑Z FlNANCIALSEFNCESOIp.� �FlNPNCIALSERNACCTG
❑MAYOR(ORASSISTIIM)_ ❑HUMRNHIGHiS
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUES7ED �
Signatures requested on the attached Adminishative Order, amending the 2004 financing and spending plan for
special revenue fund 420 to provide appropriate budget authority for a new ticket writer system.
RECOMMENDATION Approve (A) or RejeCt (R) PERSONAL SERVICE CONTRACTS MUST ANSW ER THE FOLLOWING QUESTIONS:
1. Has this per Nfirm ever worked untler a contract for this departmeni?
PLANNING COMMISSION YES NO
qB COMMITTEE s thi r firtn ever been a ciry employee?
CIVIL SERVICE COMMISSION YES NO
oes Ihis perso irm possess a skill not normally possessetl by any current ciry employea�
S NO
. Is this persoNfir targeted vendoR
Y NO
lain all yes answere on separate sheet antl attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNITY ( O, WHAT, EN HERE, WHY)
The atta.ched Administrative O i 1 allow the appropriate budget authority for [he purchase and implementation
of a ticket writer system from April 1, 2004 through December 31, 2004. The Saint Paul City Council
authorized the City of Saint Paul to enter into agreement 02-12737-C with Professional Pazking Solutions on
September 10, 2003 (Council File # 03-825) for the purchase of a new ticket writer system.
ADVANTAGESIFAPPROVED
Special revenue fund 420 will have the appropriate 2004 budget fox the putchase and implementation of a
new ticket writer system.
DISADVANTAGES IF APPROVED
None.
DISADVANTAGES IF NOT APPROVED
Inability to fulfill agreement with Professional Parking Solutions to implement a new ticket writer system.
TOTAL AMOUNT OF TRANSACTION S O COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
IP1G SOURCE $j JeC13� R CVCIIllC FUt1C1 42.� ACTIVITY NUMBER V321
FINANCIAL INFORMATION (EXPLAIN)
TicketwriCer MacNne Release of Mayor Contmgency.AO.GS2004
1
CITY OF SAINT PAUL D�aayr�
— 6 � �� E � —�_�—�
�ved Copies to:
- City Clerk (Original)
- Finance Services, Accounting Division
No:
Date:
- Police Dept, Accounting Unit Green Sheet # 206097
ADNIIIVISTRATIVE ORDER, Consistent �vith the authority granted to the Mayor in Section 10.07.4 of the
City Charter and based on the request of the Cluef of the Saint Paul Police Department to amend the 2004 budget
of the Special Revenue Fund 420, the Director of the Office of Financial Services is authorized to amend
said budget in the following manner:
CURRENT APPROVED AMENDED
BUDGET CHANGES BUDGET
FINANCING PLAN:
FROM:
420 - Parking Enforcement
34013 - Surface Parking Enforcement Unit
4301 -Normal Activity Services
TO:
420 - Parking Enforcement
� 34013 - Surface Park' g Enfo cem t Uru
7305 - Transfer fr Specia nue Fund
SPENDING PLAN:
FROM:
420 - Parking Enforcement
34013 - Surface Parking Enforcement Unit
0518 - Mayor's Contingency
TO:
420 - Parking Enforcement
34013 - Surface Parking Enforcement Unit
0299 - Other-Miscellaneous Services
0618 - Lease Payment-Interest
0628 - Lease Payment-Principal
•
Requested by: Department Director Date
ADMINISTRATIVE ORDER
BUDGET REVISION
210,000 (157,500)
��
1,193,023 157,500
��
104,999 �
>
65,201 32,599
5,379 4,228
34,421 15,672
�s�,4SS
Approved by: Financial Services Director
52,500
52,500
97,800
9,607
50,093
Date
Tickehvriter SystemReleaze of Mayor Con[ingevcy A 0.7A04