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D002361C I T Y O F S A I N T P A U L OFFICE OF THE MAYOR �pproved Copiesto: - City Clerk (Origival) - Fivance DepCs Accounting Division - Requestina Dept. ]10: 1�V V � �/ �� Date: ^, — � ADMINiSTRATIVE ORDER, Pursuant to the 2003 City Budget, the proper City officials are hereby authorized to remit payment for graduation ceremony expenses not to exceed $1,250.00. This wiil pay for all costs incurred by the Department of Fire and Safety Services to hold a formal graduation ceremony for the new firefighters on December 19, 2003 at the Regions Hospital Atrium. A copy of said order is to be kept on file and of record in the OfFice of Financial Services. AccountCode: 001-05100 • • , � �,. r — 2 � Requested by: epartment Director Date ADNIINISTRATIVE ORDER: � � LZ_O� Appr ed by: City Attorney Date f ��f Approved by: Director of Financial Services Date ' � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet ��aaa� � � DepartmenVoffice/council: Date Initiated: FR -F;�e '10.DEGQ3 Green Sheet NO: 3008997 Confact Person 8 Phone• Deoartment Sent To Person Init' I/Date Clarence Hawkins � 0 ire �� Assign 1 ire De artment irector Must Be on Council Agenda by (Date): Number 2 rt� pttornev � Fof 3 inancial Services OCfice El'naneial Servi Routing Order � 4 i Clerk , _. �`V �� ToWI # of Signature Pages_ (Clip All Locations for Signature) b Action Requested: � �'i��\/ /��/1[',�� Approval of ffie attached Administrative Order authorizing the Deparhnent ofsE� d S�tB eladc�3 or all costs incurred to hold the graduafion ceremony for the 2003 Academy Class. Recommendations: Approve,(A) or Reject (R): Personal Service Contracks Must Mswer the Following Questions: Planning Commission 1. Has this personlfirm ever worked under a contract for this department? � CIB Committee Yes No Civil Service Commission , 2. Has this person/firm ever been a city employee? Yes No � 3. Dces this personlfirm possess a skill not normally possessed by any � current city employee? Yes No F�cplain all yes answers on separete sheet and atWch to green sheet Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): The Department of Fire and Safety Services wili be holding the graduation cexemony on December,i9, 2003 at the Regions Hospital Atrium. � . � � t AdvanWges If Approved: _ � The new will have a fom�al swom in ceremony. Disadvantaqes If Approved: None. Disadvantages If Not Approved: The Depaxtment of Fue and Safety Services will not be albe to hold the gaduation ceiemony for the new fsrefighters. TMa1 Amouirt of 1250 � CosURevenue Budgeted: Transaction: � Funding Source: 001 - Genel'al Fund Activib Number: 05100 inancial Information: . - (Explain) CITY OF SAINT PAUL OFFICE OF THE MAYOR ADMIlVISTRATTVE ORDER • rro: l�D�?3�o% Date: / —�(. � ""Q� ADMINISTRATNE ORDER, That the proper City officiats are hereby authorized and d'uected to participate in Adaptive Recreation events, classes and activities where food is served. These events or classes aze centered around the production of ineals or have food as part of the activity. Currently, there are 15 named events, classes or activities some of which meet mukiple time per year. These events, classes and activities are part of the Adaptive Recreation Programs offered to Saint Paul residents for [he purpose of education, fun, self esteem, self reliance, a sense of social belonging and the elimination of boredom and loneliness. • ,/ / I� „ � • APPROVED AS TO FORM �/ � .,�� ...__, � Assistant ity Attomey �'��-� ��. � Departmen[ ead Date Administrative Assisrent m Mayor a7aa3�� Adaptive Recreation Activities Where Food is Prepared andlor Served C � J n U 4 Weekend Camping Trips (48 hours long) 5 meals and various snacks prepped and served. i fast food meal on returu trip home. Staff eats with 4 End of Season Bowling Banquets. throughout the yeaz 1 End of Season Basketball Banquet 1 End of Season Softball Team Picnic Sweetheart Dance Halloween Dance Build, Bake and Eat Pizza No-Cook Cooking Class (# of tunes vary per year) Bowling Classic Tournament (1 to 2 times per year) Teen Program (1 time per month) clients, after they have been served. Catered meal. Staff eats only after all clients have been served Catered meal. Staff eats with clients. Prep and Serve Food, staff eats with clients Serve Cookies & Apple Cider (staff may occasionally eat only after all clients have been served) Serve Cookies & Apple Cider (staff may occasionally eat, only after a11 clients have been served). Eat what has been prepped, only after all clients have been served Eat what has been prepped, only after a11 clients have been served Catered meal. Staff eats only after clients have been served Occasionally the activity may include cooking or food may be offered, staff eats with clients Cookie Bake & Take Cookies prepped and baked at the activity and (2 times a yeaz) clients take home. Clients may also sample a cookie of their choice at the activity, occasionally staff will also sample a cookie too. Walking Club (8 - 10 times a suuuiier) Juice after the wa1k. Staff may also have juice, after all clients have been served. u 000�3� Adaptive Recreation Activities Where Food is Prepazed ancUor Served C� • Hay Ride & Bonfire (1 time per year) S'mores and beverage prepped, staff may have, after all clients have been served. Boat Trip Lunch is included in the entry fee of the activity, (1 time per year) which is paid by us to cover the sta�ng of the activity -- staff still do not eat until all clients have been served Occasionally, there may be other programs added to our calendar of activities which include food. As always, staff do not eat until a11 clients have been served. • Green Sheet Green Slieet Green Sheet Green Sheet Green Sheet Green Sheet � �D�7.� 2l DepartmenUoffice/council: Datelnitiated: -`�'�� pR PazksandRecreation 16-JAN-04 Green Sheet NO: 3010499 ConWcf Person & Phone: Deoartment Sent To Person Initial/Date Judy Barr � 0 ar and Recreafion J � r ao 266-6400 puign 1 arksandRecreation De artrnent 'vector �' Must Be on Council Agenda by (Date): Number Z �ri pttome for Routing 3 inancial Servicu Office Finan 'al Servi Order 4 ' Clerk Total # of Signature Pages _(Clip All Locations for Signature) Action Requested: Appxove adcuinistrative ordez with Saint Paul Pazks and Recreation authorizing City officials to pazticipate in Adaptive Recreation events, classes and activities where food is served. Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions: Planning Commission 1. Has this persoNfirm ever worked under a contract for this departrnent? CIB Committee Yes No � Civil Service Commission 2. Has this persoNfirm ever been a city employee? Yes No ' 3. Does this persoMfirtn possess a skill not normally passessed by any current city employee? - � Yes No Explain all yes answers on separate sheet and attach to green sheet �Initiating Problem, Issues, Opportunity (Who, What, Whery Where, Why): These events or classes aze centered around the pxoducrion of ineals or have food as part of the activity. G�rrently there aze 15 named events, classes or activities some of wluch meet multiple times per yeaz. These events, classes and activities aze part of the Adaptive Recrearion Programs offered ta Saint Paul residents for the purpose of educarion, fun, self esteem, self reliance, a sense of social belonging and the elimination of boredom and loneliness. Advantaqes If Approved: . � � �� ' 3mu¢ fl �;� b..k Disadvantages If Approved: � y I � �? . None �i L �4� b 9 p �t.1�� ' DisadvanWqes If Not Approved: Total Amount of CosURevenue Budgeted: � Transaction: Fundinq Source: Activity Number: Fi nancial Informati on: � (Explain)