D002314C I T Y O F S A I N T P A U L
OFFTCE OF THE MAYOR
Approved Copies to: ADMINISTRATIVE ORDER:
• -CityCterk(Original) BUDGET REVI510N % � y � / �
- Pinancial Services - Accounting � (/(/v p�„3 f�
-RequeStingDept. No: $�Q24a�
Date: 7/9l2003
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter,
the Director of the Office of Financial Services is authorized to amend the General Fund Budget of the Deparllnent of
Technology Management Service as follows:
DEPARTMENT & DIVISION:
FUND, ACTIVITY AND OBJECT:
Technology Management Services-Information Services
GL-001-01119-0289 Misc. rentals
GL-001-01119-0518 Mayor's Contingency
GL-001-01119-0857 Computer hudware over $5,000
GL-001-01120-0280 Computer hardware/sofiwaze maint.
Total
•
1�� �j�� ��5�U3
Prepared by: Date
`�'t<l-G
Requested by: Dep. ment Date
CURRENT APPROVED AMENDED
BUDGET CHANGES BUDGET
141,536 6,000 147,536
28,300 (28,300) 0
0 8,000 8,000
0 14,300 1
169,836 0 169,836
� 7 �G4ra)
Approved by: Director of Financial Services Date
,
1
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
�ona3�y
Deparlme`M/office/council: Date Initiated:
FS — FinancialServices - 09-JUL-03 Green Sheet 3002400
Conhct Person & Phone:
Peter Butler
6-8547
Must Be on
(Date):
�
Assign
Number
Por
Routing
Order
Deoartrne�rt SentTOPerson
0 'nanoal rvi
1 inancial �cev Activi Mana er or D
2 ech 1 a a emeot
3 ' Clerk
Total # of Signature Pages _(Clip All Locations for Signature)
Aetion Requested: �
To authorize use of Mayor's Cantingency for necessary information services eacpenditures.
Approve (A) or
Planning Commission
CIB Committee
Civil Service Commission
Personal
t. Has this persoNfirtn everworked under a contract for this department?
Yes No
2. Has this person�rtn ever been a city employee?
Yes No
3. Dces this person/firm possess a skill not normally possessed by any
current city employee7
Yes No
Explain ail yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why);
The 2003 TMS budget included $28,300 in Mayor's Contingency in case a thin-client desktop PC pilot project was unsuccessful. IS
staff have determined that the contingency is not needed for the pilot project, but have identified other crirical, unbudgeted IT
infrasttucture needs: replacing two setvers and upgrading data backup softwaze.
Advantapes If Approved:
Spending for crifical IT infrashucture wfll occur and the 2003 budget has the necessary funding.
Disadvar�5�es If Approved:
None.
Disadvanpqes If Not Approved:
Expenditures would have to be budgeted in 2004, requiring spending reductions elsewhere to meet the 2004 base budget.
Transaction: �
Fundi�n source: Generai Fund
CosNRevenue Budgeted: �(
,4ctivitv Number: 01119, 01120
Finaneial I nfortnation:
(Euplain)