D002247CITY OF SAINT PAUL
OFFICE OF THE MAYOR
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No: I /C1 ` �C� / �
Date: � �' � 7 � 3
W�IEREAS, the Marjorie McNeely Conservatory has sponsored fund raising events to raise dollazs for operating
events, and;
WIIEREAS, the Marjorie McNeely Conservatory uses the following caterers to provide food for the events:
Simple to Grand Victorian Times Tea House D'Amico
3948 West 50�' Street, Suite B102 10350 Bailey Road 3324 Promenade Ave.
Edina, MN 55424-1204 Woodbury, MN 55129 Saint Paul, MN 55121
and;
WT�EREAS, the special events are planned for 2003 are expected to generate net revenues of approximately $29,000.,
and;
NOW, THEREFORE LET IT BE RESOLVED that the Marjorie McNeely Conservatory is authorized to purchase
food items and to pay catering companies who provide food for special events in the amount not to exceed $25,000.
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APPROVED AS TO FORM
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Assistant CiTy Attomey
Date � � • �
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DEPARTMENT/OPFICFJCOUNqL DATE INRIATED /� �� ����
Parks and Recreation GREEN SHEET `��'' ` NO. 113223
21303
COMACT PERSON AND PHONE INR7AUDATE INITIAUDATE
ANDERSON 266-6410 � DEPARTMENTDIRECTOR ❑ crtvcouNCa
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MUSTBEONCAUNCILAGENDABV(DA7E) RDER q /�-
E7 �:NANCIALSERVICESDIR. ti FINANCIALSERV/ACCTG
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TOTALMOFSIGNATUREPAGES � CLIPALLI�(:AilUNSF�[LSIGNATURE)
AC710N REQUESTED:
Approval of administrative order authorizing Parks and Recreation to purchase food items and to pay catering
companies who provide food for the Marjorie McNeely Conservatory Special Events for 2003 in the amount not to
exceed $25,000.
RECOMMEPlDATIONS: Appra+e(A)wRejecl(R) PERSONAISERVICECANTRACTSMUSTMJSWERTXEfOIIOWINGQUE5T10N5:
PLANNING COMMISSION
— 1. Has this persoNfirtn ever worketl untler a contract for Nis tleparMent?
� CIBCOMMfREE YES NO
� CNIL SERVICE COMMISSION Z. Has Nis person/frm ever been a ciN employee?
VES NO
3. Does Mis perSONfirtn possess a skill not nomelly possessetl by any a�rent Gty employee?
VES NO
4. Is fhis person/firm a targetetl vendoR
, YE$ NO
^ Fxplain all yes aiswers on sepamte sheet and attach W green sheeL
� INITIATMGPR06lEM,ISSUE,OPPORTUNITY(Who,What,Wlun,Where,Why):
Parks and Recreation Marjorie McNeely Conservatory at Como Park sponsors Teas, Garden Parties and other
'. ecial events throughout the year. Food items are purchased and food is provided by individual catering companies.
Gross revenue from the events will total approximately $60,000. Anticipated revenue after expenses will be
approximately $29,000. No city employee can provide the level of catering services that are needed for these events.
Food orders are based on number of pre-paid reservations.
ADVANTA6ESIFAPPROVED:
Food can be provided for events and revenue generated.
� DISADVANTAGESIFAPPROVED:
' None
DISADVANTAGESIF NOTAPPROVED
Events cannot be held; lost opportunity for revenues of up to $29,000
TOTALAMOUNTOFiR4NSACTION.p �L.S.00O. COST/REVENUEBUDGEfED(CIRCLEONE) YES NO
FUNDINGSOURGE Soecial Fund 380 ACTIVRYNUMBER 33187
pAL MFORMATION: (EXPL4IN)
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