D002213•
City of Saint Paul
Office of the Mayor
ADIVIINISTRATIVE ORDER
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GS No: 52218
Date: ' ^ '=vr ^ z�rvi
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1 WI�REas, The Relocation Reimbursement for City Employees policy located in Chapter 40 of the Saint
2 Paul Admiivstrative allows for the City of Saint Paul to reimbutse (or pay) up to $� 0,000.00 of
3 relocation costs for cextain employees.
4
5 WgE�as,: The new Library Director, Czina LaFoxce, will relocate to Saint Paul from Ontario, Canada.
6 Relocation expenses are to be reimbursed or paid as per agreement beriveen City of Saint Paul and Gina
7 LaForce, not to exceed a total of $10,000.00.
8
9 RESOLVED, In accordance with this policy and the relocation agreement, that the proper city officials are
10 authorized to approve payment not to exceed $10,000.00 from account code GL 001-03400-0295.
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City Attorney
• Date: _ � ! , 1 � b2
Dep nt irector
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Financial Services Director
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Reimbursement / Payment of Relocation Expenses Agreement
between City of Saint Paul
and Gina LaForce, Library Diredor
Background: Mayor Randy Kelly has appointed Gina LaForce to be the new Library Director. Gina LaFOrce
Services has agreed toee mbursement or t of e penses not to e x eed �10,OOOation Policy, Library
Approved expensea, up to a totat of 510,000.00.:
Travel expenses of employee for up to two (2) house hunting visits if the move is greater than two
hundred {200) miles one way. If travel is by privately owned vehicle, the reimbursement rate will be at the
current federal allawable mileage rate.
2. Travel expenses of employee to the new location to include flight costs or mileage, meals, and up to 3
days of hotel accommodations.
3. The cost of packing and moving household goods and personal effects.
4. Temporary living expenses not to exceed nSnety (90} days.
5. Temporary storage not to exceed ninely (g0) days.
6. The cost of importing a car (approximately $500).
• The costs for afcoholic beverages are not reimbursable.
After this agreement is executed, an advance for moving expenses wouid be avaifabfe per the Re4ocation
Policy.
f have read and understand the Relocation Policy. I agree that the City of Saint Paul will pay or reimburse my
relocation costs from the categories iisted above for up to a total of $10,000.00.
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Signatures:
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DEPARTMENT/OFFICE/COUNCII.: DATE IIVITNTED GREEN SHEET 1vo: 5221g
Office of Human Resources 10/29/02 '
CON7'ACT RERSON & YFIONE: IN17v+iJnw7'E 1ta11eLlnpl'e
gie Nalezny 266-6515 � nm,ua�rr nm �( _ cm couNCa
isa McKeown 266-6479 "�'G"�
NUMBERFOR zpiYATfOAt�Y ScQYC1ER1c
ROUTAIG
ORDER f4iANC1AI.SFICVDIlt 4FINANCIAI.SERV/ACCI'G
MUST BE ON COUNCII. AGENDA BY (DATE)
as soonas possible 3 r'"YORCOR^SS�.� '
TOTAL # OF SIGNATURE PAGES 2 (CLIP ALL LOCA170NS FOR SIGNATURE)
nCnoN ttEQUeS'ren: Per the Relocation Policy, attached for review aze an Adminishative Otder and Re'vnbursement/Payment of
Expenses Agreement regazding relocarion costs for Gina LaForce, Library D'uector. The amount of relocarion expenses paid will not
exceed $]0,000.00.
RECOMIv]ENDAIRONS' Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUSt ANSWER THE FOLLOWING QUE51'fONS:
1. Has t6is pe�sodfum ever worked mda a contract for Uus depariment?
Y PLANNIIJG COMIvIISSION y� No
_CID COMI.91'fEE 2. Has tltis persoNfirm ever bew a city employee?
CIVII,SERVIC5WMbIISSION Yes No '
_ 3 Does tivs person/Erm possess a sldll m[ nmmally possessed by �y cu�rent city employee�
Yes No
4. is ehis persodfum a argeted vendor? �
Yw No
— Ezplain au yeeanswers ou sepante sheet and attach to green sheeC
INITIATING PROBLEM, ISSUE, OPPORT[7NITY (Who, What, Wheq W6ere, Why). �
` yor Randy Kelly has appointed Gina LaForce to be the new Library Director. Gina LaForce will incur additional expense for travel,
emporary housing; etc. Library Services has agreed to reimbursement (or payment) of expenses not to exceed $10,000.
ADVANTAGESIFAPPROVED� "
Providing for relocarion expenses will allow the posi6on to be £lled promptly.
DISADVANTAGES IF APPROVED: "
I3one.
DISADVANTAGES IF NOT APPROVED: �
1'he City would experience a delay in filling the position, and increased difficulty in maintaining the current level of service.
TOTAL AMOLTNT OF TRAN�SACTION: COST/REVENUE BUDGETED: Yes
up to $10,000.00
FUNDING SOURCE: GL 001-03400-0295 ACTIVITY NUMBER:
iNANCIAL INFORMATION: (EXPLAIl�
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