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3/13-3/17/2006 Meetings for the week of March 13th - March 17th Page 1 of 1 y p" The City of Saint Paul 41111k AAA Meetings for the Week of gormst March 13th, thru March 17th, 2006 MONDAY - March 13th Board of Zoning Appeal 3:00 PM Room 330, City Hall TUESDAY - March 14th *Ramsey County Board Meeting 9:00 AM Council Chambers, City Hall Legislative Hearing for Pub East 2:00 PM Room 330, City Hall WEDNESDAY - March 15th St. Paul RiverCentre Convention & RiverCentre Authority Board Room, Visitors Auth. Finance 8:30 AM CommitteeMeeting 5th Floor of the RiverCentre St. Paul RiverCentre Convention & RiverCentre Authority Board Room, Visitors Auth. Exec. Committee 9:30 AM 5th Floor of the RiverCentre Meeting *Ad Hoc Legislative Agenda 1:00 PM Council Chambers, City Hall Committee *Library Board Meeting 2:00 PM Council Chambers, City Hall *City Council--- see Agenda 3:30 PM Council Chamber, City Hall *City Council Public Hearing 5:30 PM Council Chambers, City Hall Parks & Recreation Commission 6.30 PM Margaret Recreation Center, 1109 Meeting Margaret St. THURSDAY - March 16th Zoning Committee 3:30 PM Council Chambers, City Hall FRIDAY - March 17th No Meetings Scheduled * Cablecast live and repeated on Saint Paul Channel 18. Interpreter service for the hearing impaired will be provided at public meetings upon request. Request can be made by calling(651)266-8509(Voice and TDD)Monday thru Friday, 8:00 A.M. to 4:30 P.M.A minimum of two days notice is required. For more information on any of these meetings, you can send Email to: citizen.service@ci.stpaul.mn.us, or call the Saint Paul Citizen Service Office at 651-266-8989 http://www.ci.stpaul.mn.us/depts/meetings.html 3/10/2006 SAINT ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL P Dept. of Planning and ZONING COMMITTEE Economic Development Public Hearing NotiRECEIVED Phone: (651)266-6589 _____ Fax: (651)228-3220 MAR A72006 File# 06-047-258 CITY CLERK Purpose: Conditional Use Permit for a transitional housing facility with 60 residents Property Address: 135 Colorado St E, NE corner at Clinton File Name: Arch Service Providers Hearing Date: Thursday, March 16, 2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6560, or e-mail City Council Chambers jessica.rosenfeld@ci.stpaul.mn.us, or call your Third Floor CHouse District Council representative at 651-293-1708, if 15y Hallt/Court Blvd. you have any questions. West Kellogg Blvd. Mailed: March 6,2006 . 1 ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL `'A°7 ZONING COMMITTEE Dept. of Planning and 410, Public Hearing Notice Economic Development Phone: (651)266-6589 AAAA �G^f,`'CO Fax: (651)228-3220 VP142z06 MAR ale# 06 46-051 \I Pur os , Mona! mit r operation of indoor metal shredder G`-� n con) tl ting legal motor vehicle salvage op rat n Property Address: 25 I ve,SW corner of Doswell and Beltline RY F Na • o Metals Corporation H rin Da ursday,March 16,2006,at 3:30 p.m. You may send written comments to Zoning Committee at Location of Hearing: the address listed on the reverse side of this card. Please City Council Chambers call 651-266-6639, or e-mail Third Floor patricia.james@ci.stpaul.mn.us, or call your District City Hall/Court House Council representative at 651-649-5992, if you have any 15 West Kellogg Blvd. questions. Mailed:March 6,2006 ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL I.NI ' Dept. of Planning and ZONING COMMIT iCEIVED Economic Development Public HearingNoti ' Phone: (651)266-6589 OMAR, MAR 0 7 2006 Fax (651)228-3220 mama CITY CLERK File# 06-047-517 Purpose: Appeal of a Planning Administrator decision to deny a lot split Property Address: 701 Summit Ave, between St. Albans&Grotto File Name: Louise O'Neil Hearing Date: Thursday, March 16, 2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6579, or e-mail City Council Chambers allan.torstenson@ci.stpaul.mn.us, or call your Third Floor District Council representative at 651-228-1855, if City Hall/Court House you have any questions. 15 West Kellogg Blvd. Mailed: 3/2/06 SAINT ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL PAul, Dept. of Planning and 014t ZONING COMMITTEE Economic Development Public Hearing NotidECEIVED Phone: (651)266-6589 RAM Fax: (651)228-3220 -"r='• MAR 0 7 2006 File# 06-047-195 CITY 1 CLERK Purpose: Conditional Use Permit for a multiple family development with a leasing arrangement similar to a rooming house(permit required by action of City Council) Property Address: 2669 Territorial Road,NW corner at Berry St. File Name: St.Croix Partners LLC Hearing Date: Thursday,March 16,2006,at 3:30 p.m. You may send written comments to Zoning Committee at Location of Hearing: the address listed on the reverse side of this card. Please Council Chambers City y call 651-266-6639, or e-mail Ci Ci Third Floor patricia.james@ci.stpaul.mn.us, or call your District City Hall/ House Council representative at 651-649-5992, if you have any 15 West KelloggBlvd. questions. Mailed:March 6,2006 ^ �T ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL PALL ZONING COMMITTEE Dept. Planning and Economicis Development Public Hearing Notice_ Economic Phone: (651)266-6589 AMU Fax: (651)228-3220 01101.1.0 MAR 0 7 2006 File# 06-047-517 CI-Y CLERK Purpose: Appeal of a Planning ministrator decision to deny a lot split Property Address: 701 Summit Ave, between St. Albans & Grotto File Name: Louise O'Neil Hearing Date: Thursday, March 16, 2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6579, or e-mail City Council Chambers allan.torstenson@ci.stpaul.mn.us, or call your Third Floor District Council representative at 651-228-1855, if City Hall/Court House you have any questions. 15 West Kellogg Blvd. Mailed: 3/2/06 SAINT ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL PAUL Dept. of Planning and 4011' ZONING COMMITTEE Economic Development Public Hearing Notice ECEIVEDPhone: (651)266-6589 AAA* Fax: (651)228-3220 MAR 0 7 2006 File# 06-047-269 CITY CLERK Purpose: Establish legal nonconforming use status as a duplex Property Address: 1501 Asbury St, NW corner at Nebraska File Name: Mary Sanders Hearing Date: Thursday, March 16, 2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6659, or e-mail City Council Chambers yang.zhang@ci.stpaul.mn.us, or call your District Third Floor Couse Council representative at 651-644-3889,if you have 15y Hallt/CourtllogBlvd. West Kellogg Blvd. any questions. Mailed:March 6,2006 "7 ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL Dept. of Planning and Pir ZONING COMMITTEE Economic Development `'c® Public Hearing Notice Phone: (651)266-6589 I t•ki',C ' ` Fax: (651)228-3220 M R 2006 G` rt F IAt( 06-045-985 rpose: Conditional Use Permit for outdoor used auto sales with 25 vehicles offered for sale and 38 vehicles total permitted on the property(23 total vehicles allowed under current permit) Property Address: 380 Maryland Ave W,SW corner at Western File Name: Hoc Nguyen Hearing Date: Thursday,March 16,2006,at 3:30 p.m. You may send written comments to Zoning Committee at Location of Hearing: the address listed on the reverse side of this card. Please City Council Chambers call 651-266-6659,or e-mail yang.zhang@ci.stpaul.mn.us, Third Floor or call your District Council representative at 651-488- City Hall/Court House 4485,if you have any questions. 15 West Kellogg Blvd. Mailed:March 6,2006 lsxehr ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL ZONING COMMITT 1�Dept. of Planning and I Public HearingRECEIVED Economic Development Notic Phone: (651)266-6589 A9�AA Fax: (651)228-3220 MAR 0 7 2006 File# 06-045-338 CITY CLERK Purpose: Change of nonconforming use from home repair and carpet business to herbal mail order business Property Address: 962 Forest St, NW corner at Case File Name: Herbal Miracle Hearing Date: Thursday, March 16, 2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6639, or e-mail City Council Chambers patricia.james@ci.stpaul.mn.us, or call your District Third Floor Council representative at 651-774-5234, if you have City Hall/Court House any questions. 15 West Kellogg Blvd. Mailed: March 6,2006 • s�3v� ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL Dept. of Planning and 4110, ZONING COMMITTEE Economic Development Public Hearing Notice RECEIVEDPhone: (651)266-6589 MLA, Fax: (651)228-3220 '.,...' MAR In 7 7nnn File# 06-047-485 CITY CLERK Purpose: Appeal of a Planning Administrator decision to deny a lot split(Zoning File#05-202-383) Property Address: 811 White Bear Ave N, File Name: Ilya Konkov Hearing Date: Thursday, March 16,2006, at 3:30 p.m. You may send written comments to Zoning Committee at the address listed on the reverse side Location of Hearing: of this card. Please call 651-266-6579, or e-mail ' City Council Chambers allan.torstenson@ci.stpaul.mn.us, or call your Third Floor District Council representative at 651-774-2220, if City Halt Kellogg Blvd. /Court House 15 Wes t you have any questions. Mailed: 1" ST PAUL CITY COUNCIL CITY OF SAINT PAUL ''`` , Dept. of Planning and Rub.ECEI�IIic Hearing Notice tti Economic Development Phone: (651)266-6589 AAAAI Fax: (651)228-3220 MAR 0 3 2006 CST `FK ife#E�05-121-553 Purpose: Subdivision (combined plat)for Nasseff Specialty Center Addition to create two commerical parcels Property Address: 225 Smith Ave N, Northwest quadrant of Smith Ave. and Chestnut St. File Name: Nasseff Specialty Center Hearing Date: Wednesday, March 15, 2006, at 5:30 p.m. You may send written comments to the City Council at the address listed on the reverse side of this Location of Hearing: card. Please call 651-266-6639, or e-mail City Council Chambers patricia.james@ci.stpaul.mn.us, or call your District Third Floor Council representative at 651-298-5599,if you have City Hall/Court House any questions. 15 West Kellogg Blvd. Mailed: March 5.2006 6.1144r ST PAUL PLANNING COMMISSION CITY OF SAINT PAUL ''h.° ZONING COMMITTEE Dept. of Planning and Public Hearing Notic Economic Development DECEIVED Phone: (651)266-6589 AAAA Fax: (651)228-3220 =r= MAR 0 7 2006 File# 06-046-051 CITY CLERK Purpose: Conditional Use Permit for operation of indoor metal shredder in conjunction with existing legal motor vehicle salvage operation Property Address: 2576 Doswell Ave,SW corner of Doswell and Beltline RY File Name: Metro Metals Corporation Hearing Date: Thursday,March 16,2006,at 3:30 p.m. You may send written comments to Zoning Committee at Location of Hearing: the address listed on the reverse side of this card. Please City Council Chambers call 651-266-6639, or e-mail Third Floor patricia.james@ci.stpaul.mn.us, or call your District City Hall/Court House Council representative at 651-649-5992, if you have any 15 West Kellogg Blvd. questions. Mailed:March 6,2006 Saint Paul Planning Commission MASTER MEETING CALENDAR WEEK OF MARCH 13-17, 2006 Mon 13 Tues 14 9:00 a.m. Watershed Districts TAC Capitol Region Watershed 12:00 p.m. (Larry Soderholm, 651/266-6575) 1410 Energy Park Drive Suite Four, Saint Paul,MN 4:00- Comprehensive Planning Committee Room 1106- CHA 5:30 p.m. (Penny Simison, 651/266-6554) 25 W. Fourth Street - Discuss staff's initial thoughts/ideas for community process/public participation - Outline for draft Scoping Report Weds 15 Neighborhood & Current Planning Committee is Canceled 3:30 p.m. CIB Evaluation Joint Committee 13th Floor-CHA 25 W. Fourth Street -Budget issues Thurs 16 8:00- Mississippi River Critical Area Task Force Room 1503—CHA 10:00 a.m. (Larry Soderholm, 651/266-6575 25 W. Fourth Street - Water Quality regulations - Park Dedication - Bluffs and Steep Slope regulations 3:30-p.m. Zoning Committee City Council Chambers 3rd Floor City Hall 15 Kellogg Blvd West Zoning................................. NEW BUSINESS #06-047-485 Llya Konkov—Appeal of a Planning Administrator decision to deny a lot split(Zoning File#05-202-383) 811 White Bear Ave.,NW corner at Ross. (Allan Torstenson, 651/266-6579) #06-047-517 Louise 0/Neil -Appeal of a Planning Administrator decision to deny a lot split(Zoning file#06-014-461) 701 Summit Ave.,between St. Albans and Grotto. (Allan Torstenson, 651/266-6579) #06-047-258 Arch Service Providers—Conditional Use Permit for a transitional housing facility with 60 residents. 135 Colorado St. E.,NE corner at Clinton. (Jessica Rosenfeld, 651/266-6560) #06-047-269 Mary Sanders—Establish Legal Nonconforming Use status as a duplex. 1501 Asbury St.,NW corner at Nebraska. (Yang Zhang, 651/266-6659) #06-045-985 Hoc Nguyen—Conditional Use Permit for outdoor used auto sales with 25 vehicles offered for sale and 38 vehicles total permitted on the property(23 total vehicles allowed under current permit) 380 Maryland Ave. W., SW corner at Western. (Yang Zhang, 651/266-6559) #06-045-338 Herbal Miracle—Change of Nonconforming Use from home repair and carpet business to herbal mail order business. 962 Forest Ave.,NW corner at Case. (Patricia James, 651/266-6639) #06-047-195 St. Croix Partners—Conditional Use Permit for a multiple family development with a leasing arrangement similar to a rooming house (permit required by action of City Council) xx Territorial Rd.,NW corner at Berry St. (Patricia James, 651/266-6639) #06-046-051 Metro Metals Corporation—Conditional Use Permit for operation of indoor metal shredder in conjunction with existing legal motor vehicle salvage operation. 2676 Doswell Ave., SW corner of Dosewell and beltline Ry. (Patricia James, 651/266-6639) #0.6-046-997 Target—A Variance of the off street parking requirements in order to construct a new Super Target. The new retail store requires 820 parking spaces, 640 spaces are provided for a variance of 180 off street parking spaces. 1300 University Ave., W. (Tom Beach, 651/266-9086) #06-018-065 Target—Site Plan Review to construct a new Super Target. 1300 University Ave.,W. (Tom Beach, 651/266-9086) Fri 17 Fleming\Calendars\March 13-17,2006 RECEIVED AGENDA ZONING COMMITTEE MAR 1 0 2006 OF THE SAINT PAUL PLANNING COMMISSION Thursday, March 16, 2006 3:30 P.M. CITY CLERK City Council Chambers Third Floor City Hall - Saint Paul, Minnesota NOTE: The order in which the items appear on this agenda is not necessarily the order in which they will be heard at the meeting. The Zoning Committee will determine the order of the agenda at the beginning of its meeting. APPROVAL OF MARCH 2, 2006, ZONING COMMITTEE MINUTES NEW BUSINESS 1. 06-047-485 - Ilya Konkov Appeal of a Planning Administrator decision to deny a lot split 811 White Bear Ave. N., NW corner at Ross Zoning: R4 Staff: Allan Torstenson 2. 06-047-517 - Louise O'Neil Appeal of a Planning Administrator decision to deny a lot split 701 Summit Ave., Between St. Albans & Grotto Zoning: RM2, RT2 Staff: Allan Torstenson 3. 06-047-258 - Arch Service Providers Conditional Use Permit for a transitional housing facility with 60 residents 135 Colorado St. E., NE corner at Clinton Zoning: RM1, RC4 Staff: Jessica Rosenfeld 4. 06-047-269 - Mary Sanders Establish legal nonconforming use status as a duplex 1501 Asbury St., NW corner at Nebraska Zoning: R4 Staff: Yang Zhang 5. 06-045-985 - Hoc Nguyen Conditional Use Permit for outdoor used auto sales with 25 vehicles offered for sale and 38 vehicles total permitted on the property (23 total vehicles allowed under current permit) 380 Maryland Ave. W., SW corner at Western Zoning: B3 Staff: Yang Zhang 6. 06-045-338 - Herbal Miracle Change of nonconforming use from home repair and carpet business to herbal mail order business 962 Forest Ave., NW corner at Case Zoning: RT1 Staff: Patricia James 7. 06-047-195- St. Croix Partners Conditional Use Permit for a multiple family development with a leasing arrangement similar to a rooming house(permit required by action of City Council) xx Territorial Rd., NW corner at Berry St. Zoning:I1 Staff: Patricia James 8. 06-046-051 -Metro Metals Corporation Conditional Use Permit for operation of indoor metal shredder in conjunction with existing legal motor vehicle salvage operation 2676 Doswell Ave., SW corner of Doswell and Beltline Ry. Zoning: 12 Staff: Patricia James • 9. 06-046-997 -Target Corporation A variance of the off street parking requirements in order to construct a new Super Target. The new retail store requires 820 parking spaces, 640 spaces are provided for a variance of 180 off street parking spaces. 1300 University Ave. W. Zoning: B3 Staff: Tom Beach 10. 06-018-065 -Target Corporation Site plan review to construct a new Super Target. 1300 University Ave. W. Zoning: B3 Staff: Tom Beach ADJOURNMENT ZONING COMMITTEE MEMBERS: Call Allan Torstenson at 266-6579 or Carol Martineau at 266-6550 if you. are unable to attend the meeting. APPLICANT: You or your designated representative must attend this meeting to answer any questions that the committee may have. Saint� p J Parks and Recreation Commission .-: `. f U..X114713$.; 300 City Hall Annex,25 5V.4th Street,Saint Paul.MN 55102-(651)266-6400 is AGENDA Wednesday,March 15,2006 MAR 0 Margaret Recreation Center 9 2006 1109 Margaret Street, (651) 298-5719 Cirt, CL'7AK 1. 6:30 p.m. AGENDA,MINUTES, INTRODUCTIONS,ANNOUNCEMENTS 2. 6:35 p.m. SECTION MANAGER REPORTS a. Como Campus b. Special services c. Operations d. Recreation Services e. Design and Construction f. Administration 3. 7:05 p.m. ACTION ITEMS a. Resolution 06-03 Dickerman Park Concept b. Resolution 06-04 Parkland Diversion Guideline c. Resolution 06-05 Pig's Eye Land Use Task Force d. Resolution 06-06 Special Event Bicycle Parking Policy e. Resolution 06-07 Vento Nature Center Master Plan Revision f. Resolution 06-08 Recommendation on 2006-2010 Division Strategic Plan g. Adoption of 2006-07 Commission Goals h. Adoption of 2006-07 Commission Work Plan f. Election of 2006-07 Chair,Vice-Chair 4. 8:25 p.m. DIRECTOR'S REPORT 6. 8:30 p.m. SUBCOMMITTEE AND TASK FORCE REPORTS 7. 8:45 p.m. ADJOURNMENT LEASE NOTICES/OTHER ITEMS OF INTEREST NEXT PARKS AND RECREATION COMMISSION MEETING April 12, 2006 Palace Recreation Center 781 Palace Ave 651 —298-5677 Meetings of the Parks and Recreation Commission are open to the public. If you require special accommodation or would like a copy of the minutes, call (651) 266-6398. TTY# (651) 266-6378. Christine Haas-Meetings of the Week Calendar Page 1 From: Racquel Naylor To: Haas, Christine; Moore, Shari Date: 3/8/2006 2:28:22 PM Subject: Meetings of the Week Calendar Please add the following to the calendar: Legislative Hearing for Pub East Tuesday, March 14, 2006 2:00 p.m. Room 330 Courthouse. Thank you in advance. -Racquel, 6-8573 Page 1 of 1 Christine Haas - Fwd: Reserving Chambers for a March Ad Hoc Legis Agenda Com Mtg From: Shari Moore To: Haas, Christine Date: 2/8/2006 4:02 PM Subject: Fwd: Reserving Chambers for a March Ad Hoc Legis Agenda Corn Mtg Christine, please check the chambers calendar and let me know that this can be scheduled. thanks >>> Donna Sanders 2/8/2006 4:01 PM >>> Shari, Please reserve the Council Chambers for a March 15, 2006 1:00 p.m. mtg. of the Ad Hoc Legis Agenda Committee. Thank you. Donna Sanders Secretary to Councilmember Lee Helgen Ward 5 320A City Hall 15 West Kellogg Boulevard Saint Paul, MN 55102 Phone: 651-266-8650 Fax: 651-266-8574 donna.sanders(@ci.stpaul.mn.us file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 2/8/2006 SAINT Saint Paul City Council PAU L Public Hearing Notice AAAA Public Improvement Construction azaama OWNER OR TAXPAYER COUNCIL DISTRICT#5 PLANNING COUNCIL#06 FILE#19025 PROPERTY ADDRESS RECEIVED FEB 2 4 2006 PARCEL ID CITY CLERK PROPERTY TAX DESCRIPTION THE TIME: WEDNESDAY,MARCH 15, 2006 AT 5:30 P.M. PUBLIC PLACE: City Council Chambers, 3rd Floor City Hall-Court House HEARING Written or oral statements by any owner will be considered by the Council at this hearing. PURPOSE To consider approval of the proposed project as follows: ORANGE/PARK RSVP FOR 2006. ESTIMATED If the City Council approves the project, all or part of the cost will be assessed against the ASSESSMENT benefitted properties. The ESTIMATED assessment for the above property is $ INFORMATION NOTE: THIS IS NOT A BILL! Please see PAYMENT INFORMATION on the reverse side of this notice ESTIMATED ASSESSMENT CALCULATION CONTINUED ON REVERSE SIDE NOTIFICATION DATE 02/24/06 SHOULD THE COUNCIL APPROVE THIS PROJECT, YOUR ASSESSMENT WILL BE COLLECTED ACCORDING TO THE FOLLOWING PROCEDURE! PAYMENT When the construction, which will begin some time after approval of the project,has INFORMATION been completed or substantially completed, you will be notified of another public hearing, which will occur either in the same year as the construction or the year following the construction. This public hearing is called "RATIFICATION OF ASSESSMENTS", at which time the City Council will consider the approval of the assessments for the project. You will receive more information at the time of the Ratification of Assessments public hearing concerning the number of years the assessment will run and the interest rate. A few days after the ratification of assessments, you will receive an invoice. You will then have the opportunity to pay all or part of your assessment within 30 days without interest. Any remaining balances will be collected with your property taxes over a period of 1 to 20 years. Partial payments of$40.00 or more will be accepted at any time. DEFERRED Persons 65 and older or retired by virtue of a permanent and total disability may qualify PAYMENTS for deferred payment of special assessments. If it would be a hardship and you homestead the property, you may apply for deferred payment following approval of the Ratification of Assessments by the City Council. This plan will defer payment, it will not forgive the payment. During the deferral period interest will continue to accrue. For more information on deferments, please call 651-266-8858. CONNECTIONS If the project is for a storm sewer and/or street paving, you may request new connections for storm sewer, sanitary sewer or water main. As installation at a later date will be more expensive, we suggest you consider installation of these connections at this time for vacant properties. Also, if you have a connection that is faulty, broken or deteriorated, you may have it repaired during construction of the project. The Public Works Department will notify you if your connection needs repair. New connections and repaired connections will be assessed. INFORMATION For the benefit of those who will be unable to attend the hearings, Cablevision will carry the program live on Channel 18 at the scheduled time shown on the reverse side of this notice. QUESTIONS Please call 651-266-8858 for questions about assessments. For questions regarding construction, please see the enclosed sheet. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF PUBLIC WORKS 25 W 4TH STREET— 10TH FLOOR— CITY HALL ANNEX SAINT PAUL, MN 55102-1613 ORANGE/PARK AREA STREET PAVING AND LIGHTING PROJECT • FILE NO. 19025 In the Matter of improving the area referred to as the ORANGE/PARK RSVP (Residential Street Vitality Project) , by constructing a new bituminous surface streets with concrete curb and gutter, concrete driveway aprons and outwalks, boulevards landscaped with sod and trees, and a new lantern style lighting system, and doing all other necessary work to complete said project. Bounded by the railroad on the north, Rice Street on the west, Maryland Avenue on the south and Jackson Street on the east. Also, the construction of and/or repair of sanitary sewer, storm sewer, and/or water service connections will be made at the request of the property owners . • The streets to be improved are: Ivy Avenue - From Rice Street to Sylvan Street Hyacinth Avenue - From Rice Street to Sylvan Street Orange Avenue - From Rice Street to. Sylvan Street Hawthorne Avenue - From Rice Street to Sylvan Street Park Street - From Maryland Avenue to Ivy Avenue Sylvan Street - From Maryland Avenue to Ivy Avenue Hawthorne Avenue - From Abell Street to the Cul-de-Sac Abell Street - From Maryland Avenue to Hawthorne Avenue • COST ESTIMATE Construction $ 1,500,000 Engineering $ 292,500 Miscellaneous $ 107,500 PROJECT TOTAL $ 1,900,000 ESTIMATED FINANCING Capital Improvement Bonds $ 1,475,000 Assessments $ 425,000 PROJECT TOTAL $ 1,900,000 The 2006 assessment rates for City-wide residential street paving and lighting projects are as follows . $30 . 41 per ASSESSABLE FOOT for street paving $5 . 37 per ASSESSABLE FOOT for lantern style street lighting QUESTIONS? CONSTRUCTION - 651-266-6117 ASSESSMENTS - 651-266-8858 SAINT APAUL City of Saint Paul t • De artment P of Public Works AAAA Street Engineering and Construction Division ,z, w w IVY AVE. HYACINTH AVE. ORANGE AVE. HAWTHORNE AVE. ris MARYLAND AVE. I N N N N Z Ln Z w (� d m U Q -) = STREETS TO BE RECONSTRUCTED IN 2006 2006 ORANGE/PARK RSVP Page 1 of 1 Christine Haas - Fwd: Library Agency Board Agenda From: Shari Moore To: Haas, Christine Date: 3/8/2006 11:04 AM Subject: Fwd: Library Agency Board Agenda >>> Mary Rubio 3/8/2006 10:54 AM >>> Attached is the agenda for the Saint Paul Public Library Agency's Board Meeting. The Library Board Meeting will be held Wednesday, March 15, 2006 in the City Council Chambers Office from 2:00 to 3:00 p.m. If you have any questions please call me at (651) 266-7073. • Thank you, Mary Rubio St. Paul Public Library/Administration Office 90 West Fourth Street Saint Paul, MN 55102 (651) 266-7073 Fax: (651) 266-7060 file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 3/8/2006 PUBLIC LIBRARY AGENCY OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday, March 15, 2006 2:00 - 3:00 p.m. Council Chambers, Third Floor Saint Paul City Hall Mary Rubio, Recording Secretary (651) 266-7073 ROLL CALL CONSENT AGENDA NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BYA COUNCILMEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR ACTION 1. Approval of Summary Minutes for February 15, 2006. 2. Resolution L.B. 05-007 —Adoption of a Policy for Replacing Local Government Aid with Property Tax. (Laid over from February 15, 2006). FOR DISCUSSION 3. Information Report on 2007 Needs and Resource Assessment. ADJOURNMENT ************************************* Library Board Meeting Information Website For an updated copy of the City Council Meeting agendas or minutes,please visit our website at www.ci.stpaul.mn.us/council. Cable The City Council and Public Library Agency(PLA)Meetings are cablecasted live on Channel 18 and repeated on Thursdays at 7:00 p.m., Saturdays at 12:30 p.m., and Sundays at 1:00 p.m. (Subject to change). Also, the City Council and HRA Agendas are cablecasted on Saturdays at 8:00 a.m. and 7::30 p.m., Sundays at 5:30 p.m., Mondays at 8:00 a.m. 1:30 p.m., and 5:30 p.m.; Tuesdays at 8:00 a.m., and 5:30 p.m.; and Wednesdays at 8:00 a.m. and 1:30 p.m. Page 1 of 1 Christine Haas - Fwd: March 15, 2006 Ad Hoc Legislative Agenda Committee Agenda From: Shari Moore To: Haas, Christine Date: 3/8/2006 10:43 AM Subject: Fwd: March 15, 2006 Ad Hoc Legislative Agenda Committee Agenda >>> Donna Sanders 3/8/2006 10:42 AM >>> Attached is the March 15, 2006 Ad Hoc Legislative Agenda Committee Agenda. (It is also copied below for your information). AD HOC LEGISLATIVE AGENDA COMMITTEE OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday, March 15, 2006 1:00 p.m. CITY COUNCIL CHAMBERS, 3RD FLOOR City Hall and Court House 15 West Kellogg Boulevard Donna Sanders Recording Secretary: 651-266-8650 AGENDA ROLL CALL APPROVAL OF MINUTES Approval of February 15, 2006 Meeting Minutes NEW BUSINESS 1. Discussion of the February forecast 2. Presentation and discussion on the Asian Pacific Cultural Center 3. Update and discussion on the 2006 legislative session OLD BUSINESS NEXT MEETING DATE: To be announced ADJOURNMENT file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 3/8/2006 AD HOC LEGISLATIVE AGENDA COMMITTEE OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday,March 15, 2006 1:00 p.m. CITY COUNCIL CHAMBERS, 3RD FLOOR City Hall and Court House 15 West Kellogg Boulevard Donna Sanders Recording Secretary: 651-266-8650 AGENDA ROLL CALL APPROVAL OF MINUTES Approval of February 15, 2006 Meeting Minutes NEW BUSINESS 1. Discussion of the February forecast 2. Presentation and discussion on the Asian Pacific Cultural Center 3. Update and discussion on the 2006 legislative session OLD BUSINESS NEXT MEETING DATE: To be announced ADJOURNMENT PUBLIC LIBRARY AGENCY Roomll 10,City Hall OF THE CITY OF SAINT PAUL, MINNESOT • Wednesday, March 15, 2006 2:00 - 3:00 p.m. Council Chambers, Third Floor Saint Paul City Hall Mary Rubio, Recording Secretary (651) 266-7073 ROLL CALL CONSENT AGENDA NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BY COUNCILMEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR ACTION 1. Approval of Summary Minutes for February 15, 2006. 2. Resolution L.B. 05-007 —Adoption of a Policy for Replacing Local Government Aid • with Property Tax. (Laid over from February 15, 2006). FOR DISCUSSION 3. Information Report on 2007 Needs and Resource Assessment. ADJOURNMENT ************************************* Library Board Meeting Information Website For an updated copy of the City Council Meeting agendas or minutes,please visit our website at www.ci.stpauLmn.us/council. Cable The City Council and Public Library Agency (PLA)Meetings are cablecasted live on Channel 18 and repeated on Thursdays at 7::00 p.m., Saturdays at 12:30 p.m., and Sundays at 1:00 p.m. (Subject to change). Also, the City Council and HRA Agendas are cablecasted on Saturdays at 8:00 a.m. and 7:30 p.m., Sundays at 5:30 p.m., Mondays at 8:00 a.m. 1:30 p.m., and 5:30 p.m.; Tuesdays at 8:00 110 a.m., and 5:30 p.m.; and Wednesdays at 8:00 a.m. and 1:30 p.m. • Saint Paul Public Library Agency Summary Minutes— February 15, 2006 Page 1 SUMMARY MINUTES OF THE SAINT PAUL PUBLIC LIBRARY BOARD OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday, February 15, 2006 2:00 - 3:00 p.m. City Council Chambers, Third Floor Saint Paul City Hall Chair Harris called the meeting to order at 2:05 p.m. ROLL CALL Present - 5 - Benanav, Harris, Helgen, Lantry, Thune Absent - 2- Bostrom, Montgomery' CONSENT AGENDA • NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BY A COUNCIL MEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR ACTION 1. Approval of Summary Minutes of January 18, 2006. Commissioner Lantry moved approval. Adopted Yeas - 5 Nays - 0 2. Resolution L.B. #05-006—Adoption of a Fund Balance Policy for the Library Agency Debt Service Fund. Chair Harris stated this topic was frequently discussed at the budget sessions and is now before us for further discussion. He introduced Ms. Margaret Egan, Chief Budget Analyst, and stated she would proceed with the presentation. Ms. Egan stated she is following up on this item from previous work and is making two policy recommendations. The first item involves the fund balance policy and stated the policy recommendation is in balance with current funds, and referred to the board packet, which includes a fund balance analysis for the Library Debt Service Fund. The analysis • • Saint Paul Public Library Agency Summary Minutes —February 15, 2006 Page 2 shows there will be about $650,000 in fund balance at the end of 2006 and the expected need for 2007 would be about '/2 million dollars. The policy recommendation follows what is currently accruing and is very similar to the general debt service policy for the city. Commissioner Lantry stated she was glad to hear we met the policy and proposed to approve the resolution. Chair Harris asked the Board if they had any other questions and thanked Ms. Egan. Commissioner Lantry moved approval. Adopted Yeas— 5 Nays - 0 3. Resolution L.B. #05-007—Adoption of a Policy for Replacing Local Government Aid with Property Tax. Chair Harris stated Ms. Egan would continue with the second portion of her presentation to explain the details of a second resolution. Ms. Egan stated we are trying to formally put in a policy what was used in the 2006 budget. The long term strategy is to move it where the Library Agency is fully funded by property • taxes and LGA is not present in its financing plan. And stated in order to do this, it would require shifting to property taxes. She stated the proposal, placed before the Board is a policy guideline and commits to the minimal amount per year of a 3%property tax increase, which is exactly the amount used in 2006. And the amount used for property taxes could be increased for some flexibility for other financing priorities. For 2007, the dollar amount is $300,000 which reduces the LGA. Currently, the Library Agency receives about five million dollars in LGA. Chair Harris stated this topic had been discussed since the inception of a separate Library Agency, so to put a plan in place is actually reasonable. Commissioner Lantry stated she wanted to discuss weaning the Library Agency off of LGA so it could have some autonomy and stability for financing sources. And stated it was discussed during the early planning of the Library Agency. Secondly she wanted to ensure she understood correctly if we used the minimal 3% a year it would still take 16 years to wean off LGA. She feels this is quite long and realizes there are many considerations because you don't want to bump your library levy up 10%to get rid of LGA and then have to replace it somewhere else as a financing source. She asked how we arrived at the 3% minimal versus 4% or 5%. Ms. Egan replied the 3% was selected because of the city's historical point and because it was used for the 2006 budget. She stated 2007 anticipates the reduction of LGA because • • Saint Paul Public Library Agency Summary Minutes— February 15, 2006 Page 3 the Library Agency would do nothing at the 3%minimal and it was a matter of coincidence to put it as a minimal. And if you chose a 5% minimal it would give you 10 years to retire a LGA, so it was really the Board's choice in how comfortable they felt with the commitment on property tax increase. Commissioner Lantry stated it made sense because you wouldn't want to continue bumping up the property tax levy just to get off LGA. And stated she is worried about the 16 year timeframe because it seems so long, however if legislature continues as is, the city could get another LGA reduction. Commissioner Lantry stated she is fine with the libraries portion of$300,000 but was hoping there was a way to accelerate the LGA reduction process. Ms. Egan replied the Board still has the option to accelerate it if it goes in as a minimal amount of reduction. And as other spending priorities get identified, the Board actually could go higher then 3% because it is within the minimal commitment policy guidelines. Chair Harris stated he agreed with Ms. Egan although it's not exactly what the task force had in mind, but at least it starts with a minimal which directs us in the right direction. And as years pass, we probably could increase it a little higher but at least we have a minimal in place right now we meet. He stated we don't necessary have to increase it because it's a guideline our tax levy follows which is part of the normal process. • Commissioner Thune stated are we saying we're going to raise the LGA when we already have a commitment. And stated not only are we going to support the Library but also the rest of the city's general fund. Chair Harris asked Ms. Egan to further explain the details of this topic and stated he personally doesn't feel this necessarily will raise the budget. Commissioner Thune stated he was referring to the issue involving replacing the LGA and they need to keep even with the cuts received from the governor. He does not feel the Library should be treated differently from the rest of the city departments and stated he would not support raising property taxes just for the Library. He will support raising the Library's general fund to raise the city's property taxes. And strongly feels every city department should to be treated the same and a department shouldn't be treated differently because it's a separate agency. He stated he would like a commitment from the Board. Ms. Egan stated this strategy would award the general funds and general operations. All of the local government aids would simply shift between the Library Agency and the city's general operations so the tax increase would not affect the tax payer, it would simply shift the columns where local government aid is awarded. • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 4 Commissioner Thune stated he understood but feels we need to acknowledge the city's budget as a whole, as well as, the Library's needs to increase to make up for the cuts the governor might be making in the city's basic services. Commissioner Helgen stated the Board needs to look at the total budget commitment towards the Library system, the shifting of money and which finance source the people would support. He is unsure if the policy is going to drive a good decision. And if the idea is to invest in the Library and if we plan on raising property taxes to support the Library system, then we ought to be real clear that our intentions are to raise the taxes to support libraries. If the guidelines imply we move the money around within the system so we can justify any potential property tax increase as being a way to support your libraries, then it is not a very honest debate and this concerns him. Chair Harris stated he could try to address this point because it is merely a way to clean up government aid, when we place the Library Agency off to the side. There is no real reason on how the mayor makes a proposal as to how he divides up LGA and it become more confusing and a relatively unstable situation when a separate Library Agency was created. He stated it basically this does not raise the budget of the library at all, it just removes the LGA. The alternative would be to do a fixed flat percentage of LGA. • Commissioner Helgen asked if the Library appears as a separate line item anywhere in the tax statement of a public notice, in the truth and taxation or in any other statements. And asked if this proposal guarantees it will show up as a 3% increase at a minimum, and if you wanted to increase from property tax aid if it would up at a higher percentage increase and whether or not the net bottom line changes dollar amount. It seemed to him as though a structure is being set to flag property taxes for increases in the next 16 years for the Library system. But is worried if we have a bigger cut in LGA and they add an additional increase on top of that to keep the city whole that no progress would be made. If the honest way to do the budget means we need to increase the property tax by 5%, then this should be our conversation. Commisoner Helgen stated he is having problems understanding the underline rationale because if people are willing to support property taxes for libraries as a way to justify an increase,then why are trying to wean the library from LGA. Commissioner Lantry stated she understands in 2006, the library levy increased to 3% to replace $300,000, but doesn't think it's a good idea to remove 3% from any amount because she feels the Board should stand by its LGA, which doesn't necessary mean we have to replace it with property tax dollars. She stated the way it reads here it got cut and we raised the levy 3% to make up the difference which was one way to do it. However, it doesn't necessary mean there's going to be a 3% property tax increase for the next 16 years to wean off LGA. 11111 • Saint Paul Public Library Agency Summary Minutes —February 15, 2006 Page 5 Commissioner Lantry stated we could do this if it was the only option we had, however it's not, and perhaps there are efficiencies somewhere to reduce the dependence on government aid so you wouldn't have to use the finance sources of property taxes. Commissioner Helgen stated he's concerned a policy is being created that might indicate we're planning a reduction of a funding source for the library system. He asked how it could be replaced to keep the library system whole, especially when we have another year of a 0% or 3% increase. He does not want to be locked into saying we have to either reduce a funding stream that supports the library or having to find a corresponding increase which now has to cut something else to replace the library funding to keep it at whole. He thinks an idea would be to continue as a policy to reduce the libraries by 3% annually. Commissioner Lantry reminded the Board if LGA for the Library got reduced it would go directly to the city's portion of the budget. Commissioner Thune stated that's of course if LGA doesn't get completely reduced even further, which would allow the library to be held harmless and thinks it's unfair to the rest of the city. Commissioner Lantry stated this could end up protecting the city side of the equation and • stated if the Library uses less LGA, the rest of the LGA would go to the city's portion of the budget. She stared the library portion was a small percentage of the total because if $300,000 gets reduced from the library it then becomes an additional $300,000 of an increase financing source for the city. Commissioner Helgen stated this implies it's a$300,000 cut because if you do not replace it with something else from the city fund then you cut $300,000. Commissioner Lantry stated this was based on historical information with last year's cuts, anticipating they know the cuts for 2007. He stated this formula could fit if what they anticipate happens in 2007 and thinks a policy is a good idea because it lays out some ground work because a policy gives plenty of flexibility. However, she has not thought out the perspective of holding the library harmless and stated Commissioner Thune brought up a an interesting point. She suggests discussing a broader policy and it's important to shelter the library from LGA, and LGA as a financing source for the city and how to protect it as a financing source. She is not suggesting the city wean themselves off of it, but to instead identify their use for something else that fits into the guidelines. And stated now that the library system is separate, you wouldn't want to leave it in dire straits in case of an extreme cut to LGA. Especially, if a future mayor were to say the entire cut is going to come from the Library Agency. She stated they need to protect this agency from these sort of outside influences, which is why she thinks it's important to have a policy which sets guidelines. • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 6 If we discover we planned our budgeting based on this number then we have a problem and didn't do our job. She doesn't however think this will happen and does feel it sets a goal to attain, and probably within a few years the LGA should be reviewed and if it appears LGA became more unstable, then we need to accelerate it. Chair Harris stated he agreed and it was merely a way to clean up the budget process and to organize it. The Library Agency wasn't separated because we thought it warranted more mention then other departments. It involved long term discussions which had much precedent in other communities across the country. The Board reviewed a whole host of library agencies across the country and how they conduct there business and we morphed our library agency into something we thought was unique. It is merely a guideline, so if things were to change or if we were to get a huge hit in LGA, then we could at some point pull away from this rough guideline. Commissioner Helgen stated if we should set a goal for ourselves so then we wouldn't have to place it in a resolution form, and.then we could speak to the budget staff so they could attempt to reduce our dependence on LGA. But if the idea is to plan for the Library funding to take a 3% reduction, then I don't support it. • Ms. Egan stated the commissioners were all correct and property tax is the largest revenue source for the Library Agency and if they did not reduce spending there will not be any other financing and property taxes would have to be increased. Commissioner Thune stated it sounded as though libraries were being held harmless to anything the state might do to the city. It would leave the rest of the city exposed because a commitment was made for a certain amount and items were levied separately and also because the public only tolerates so much percentage increase in property taxes. In fact, criticism was raised by other city departments regarding having a separate library board. He asked the Board if essentially we're saying libraries are more important then recreation centers because if the libraries are not cut, then they would have to deal with recreation center LGA cuts separately on raised taxes. It makes him question whether this is a wise idea because it would segregate the library. He believes the Board should support all of the city departments because the services they provide are essential and disapproves this idea. Commissioner Thune stated if we adopt this policy and seek cuts in other city departments, then the libraries should bear its share of the burden because it shouldn't be required to increase our general property tax by 3% to make up the difference. He's unsure he sees libraries being held harmless and thinks ultimately they might have to cut the library budget as well. We may have to cut the $300,000, it's a hard thing to do but that may be the ultimate result. He's uncomfortable saying the libraries will be held harmless, if the rest of the city departments get cut and especially if we put a 3% increase on the property tax levy. • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 7 Commissioner Thune stated as long as we understand the libraries are as much at risk as the other city departments, he is fine with adopting this policy but just wanted to ensure he understood correctly. Commissioner Lantry stated Commissioner Thune understood it correctly, but feels this subject warranted more discussion with the Board, which today is a couple of members short, and suggested laying the resolution be laid over. She thinks it's difficult because both she and Chair Harris sat on the organizing committee and spent several hours discussing LGA and what to do with it, and the pros and cons of it but eventually they reached a recommendation. Now we're having the same discussion and she feels they need to spend more time to review it with individual commissioners so they can discuss how LGA will be affected, or whether or not they should craft this differently and suggested laying over the resolution. Commissioner Thune stated the overall objective is to keep the library from the ups and downs of LGA, and stated this would however leave the rest of the city open to it. Chair Harris asked Commissioner Lantry if the resolution should be laid over for March and Commissioner Lantry agreed. Chair Harris didn't think there was any harm in laying over this resolution because there wasn't any great urgency for it. He stated the Library Agency • normally processes their Needs and Resource Assessment in April so they need to get this item (Adoption of a Policy for Replacing LGA with Property Taxes) resolved by March. Ms. Flynn stated she thought the Needs and Resource Assessments for 2007 were supposed to be presented to the Board by March 2006. Chair Harris replied both the resolution and the Needs and Resource Assessment could be presented to the Board in March. Commissioner Lantry motioned to layover Resolution L.B. #05-007 for March 2006. 4. Information Report on Financial Planning Materials. (This item included financial materials to help explain agenda items#2 and#3 listed above.) Ms. Egan stated she would quickly explain this item and it did not require any action. It is simply an update on strategic issues for 2006 and the budget adjustments and those requiring special financing. She stated the four items she was going to mention today were preface to the formal budgeting process which starts in March with the Library Director's report which would ultimately be incorporated into the formal budgeting process. Ms Egan stated in terms of budgeting adjustments, this year the library's budget has approximately $750,000 for different services for the planning phase to anticipate how these revenues could be replaced. P art of the report also involves issues relating to • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 8 the Rondo Library's construction proceed which will be reviewed in the next couple of weeks. Also, a debt service plan that tracks the sale proceeds for the Lexington site. The library anticipates sale proceeds from that site would be dedicated to debt retirement. The third item involves a Star project for a streetscape at the corner of Dale and University which is currently underway. Ms. Egan then referred to a Star grant application and reminded the Board as they look forward to 2007 and if they introduced programs or services in 2006 that required special financing, then they need to anticipate if they plan to continue the possibility of a long term strategy. She stated it raises the issue of a long term financing resource from a source such as STAR. The final item for discussion would be implementation of the strategic planning resource and it requires whether or not it should be implemented. 5. Information Report: Star Grant Proposal. Chair Harris introduced Mr. Peter Pearson (President, The Friends of the Saint Paul Public Library) and stated he would provide the Board with a quick overview of the Star Grant proposal. Mr. Pearson stated he wished to inform the Board that the Friends of the SPPL submitted a Star Grant application this year for cultural funds. And since the mid 1980s, the Friends • have coordinated the mast majority of adult cultural programming for the Saint Paul Public Library. He stated it is an unusual situation for many public libraries that coordinate their own cultural programming, but is one the Friends have taken on fairly seriously as part of its mission. Mr. Pearson stated within the last few years, the Friends won an award from the American Library Association for the best adult library program in the United States. He stated the Library itself coordinates all children's programming which is supported through a grant the Friends make annually for the library. The one area of programming the Friends or the Library have not made formal is teen programming. Mr. Pearson stated the Friends and the Library recently completed a strategic planning effort and in both of the strategic plans they identified teens, as well as, new Americans of all ages would seriously be considered as underserved audiences for library programming in Saint Paul. He stated Saint Paul's population is becoming more diversed and the number of teens and young people are making up the larger percentage of the population. The one area the library is extremely successful in is serving teens through the after school homework centers which are now in five different branch libraries in the city. So far, the programs have been paid through private funds raised by the Friends, but in this year's library budget there will be some city money that is also going to help support the programs. The Friends would like to build on the success of these after school programs at branch libraries and will try to draw teens to libraries by developing partnerships with the Saint Paul arts and cultural organizations. Through a Cultural Star Grant, the Friends will contract 8 or 10 different cultural organizations in Saint Paul to work with groups of teens at branch libraries and the • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 9 Central Library. The Friends envision programs that will involve writers to meet with groups of teens to work on writing projects, and to develop writing circles in the libraries, and possibly theatre groups to conduct theatre discussions with teens in branch libraries and the homework centers. The Library and the Friends has developed a number of contacts within the schools to expand this type of programming. In addition, the Friends would like to make a proposal which would attract adult new Americans to our libraries for evening cultural programs which are in branch libraries across the city. The Friends have a great tradition of success in this area and have fought for over 100 programs annually throughout the branch libraries and the Central Library. With this Cultural Star Grant the Friends would also like to propose to purchase an additional $100,000 of Library materials to supplement and support the effort of bringing teens and new Americans into the library programs. The programs the Friends are anticipating would attract approximately 6,000 participants annually and the new materials purchased within the libraries would circulate over 13,000 people annually. This program could potentially reach out to at least 20,000 people annually. This is a long term need in Saint Paul and we don't anticipate this need will be mot in one or two years, so the Friends would like to consider this effort for several years in the future. The Friends are a fundraising organization who seeks out private funds whenever they can to supplement city resources. The Friends also intend to submit applications for Cultural Star funding for this program for • several years in the future. Mr. Pearson stated he hopes the Board supports him on this major initiative which he thinks will increase the libraries materials for new Americans and teens, to increase options for teens for after school programming. It will also help support many of the arts organizations through the contracts which we would develop with those organizations through this Cultural Star program. Mr. Pearson stated in addition to the copy of the Cultural Star Grant which is included in the board packets, he also distributed two forms which list projected figures. He stated the Cultural Star funding currently available for 2004 and 2005 would be greater in 2006. The Friends Cultural Star Grant they're proposing is for$250,000 and it would include $100,000 for library materials. And if the grant is approved by the Cultural Star board, the city council and the mayor it would still allow for a larger expansion of Cultural Star funding to other arts and cultural organizations in 2006. While the total amount available from Cultural Star would decrease in 2007, there would still be an increase available over the 2005 levels with this program. He stated the second form presented a possible projection for the cost of the program for a 10 year period, and referred to the first line which divulged some very significant increases for the library's materials budget through this program. On the second line of the form he referred to the grants which they would make directly to other arts and cultural organizations and stated they would significantly increase over a period of 10 years as this program proceeds. And stated once again, he is asking for the Board's support on this 111 • Saint Paul Public Library Agency Summary Minutes —February 15, 2006 Page 10 effort when the Friends presents it to the Cultural Star board within the next few weeks and hopes it receives a good review from them as well. Commissioner Lantry stated she was very pleased with this because it is exactly what we should be doing with this kind of money. The only thing that worries her is the possibility the Cultural Star guidelines might have a three year cutoff timeframe. Mr. Pearson replied it was not being presenting as a ten year proposal. He simply wanted the council to have access to 10 years of figures to see if this opportunity was worth funding for or if they wanted the Friends to check with other private funding sources. Commissioner Lantry stated to be careful if they present it as a multi-year plan to the Cultural Star board because it may not meet the guidelines, or even make it to the first allocation. She advised Mr. Pearson to check the guidelines, but otherwise thought it was exactly how this money should be spent. Mr. Pearson stated the projected financial forms they were reviewing were not part of the formal Cultural Star application and these forms were developed for the council to review. Commissioner Helgen stated he was intrigued by Mr. Pearson's grant proposal because it • was one of the things he proposed earlier. He asked if a proposal such as this could go to legislature to seek for resources that would work for children and new immigrants to identify population and where the greater disparity is in the core cities. Mr. Pearson replied this program coincides with the mayor's after school initiatives and certainly would be eligible for the type of grant Commissioner Helgen is proposing to present to the state. He hopes the Friends get initial funding at least once through Cultural Star so they can begin immediately. He stated Cultural Star funding would allow them to begin these programs as early as May, and from that point on, it would become part of a larger metro-wide approach for the state for funding to supplement in future years. Commissioner Helgen stated all of these ideas were good. However, the big dilemma he's dealing with right now is with the Rice Street Branch Library and figuring out how to come up with a security person to keep the place open and the kids safe. He wants to ensure we have a security officer in the library so it continues to be a place where people want to go and feels this challenge should be addressed. He stated he knows it's going to be a challenge with the budget and seeking resources. He stated the Rice Street Branch Library is a great library and many people use it, but it needs a security person because it could become unruly and it wouldn't be fair to anyone. • • Saint Paul Public Library Agency Summary Minutes — February 15, 2006 Page 11 Commissioner Helgen also stated he seen a sign on the door of the Rice Street Branch Library that read"your young children should not be left alone in the library." This could imply we are asking our libraries to do more then provide materials and check out items. He thought it was odd to see a sign to remind the public they should be attentive of their young children and that the library was not a daycare center. This might be something we may need to think about if we want people to use the library. Commissioner Helgen stated these two issues concern him and thinks it is great to submit an application to enrich things so we are able to deal with new Americans. He wants to ensure the libraries are usable and people feel safe and secure going there and thinks something should be done to make the public feel they can leave their children. He stated these kinds things are hard to deal with and he brought it up today because they are bothering him and is wondering what else is happening out there in the library system. Chair Harris stated Commissioner Helgen addressed a good point. And introduced Mr. Greg Blees (City Council Fiscal Policy Advisor) who wanted to comment and possibly clarify Commissioner Lantry's concern with the Cultural Star Grant's three year policy guidelines. Mr. Blees stated the guidelines the Star board uses are guidelines that were approved by the city council. He wanted to remind council that 10 years ago a 10 year commitment was 11111 made with the Science Museum of Minnesota to receive $316,000 a year for 10 years, so basically the Science Museum received over three million dollars. He stated the Science Museum was not a core city function like the library's and according to the City Charter the city council is responsible for libraries and not responsible for the Science Museum. Mr. Blees stated if council can support a big commitment with the libraries or other cultural facilities, then they certainly can make a commitment to the libraries which is a service they are responsible for, and if the existing guidelines seem limited then council has the ability and authority to change the guidelines. Commissioner Thune asked Mr. Blees how the money was used for the Science Museum. Mr. Blees replied three million dollars was contributed to the Science Museum to help build it. Commissioner Thune asked if the money was used for the building structure or for ongoing services and programming. Mr. Blees replied the money was used for the building structure.. • • Saint Paul Public Library Agency Summary Minutes —February 15, 2006 Page 12 ADJOURNMENT Commissioner Lantry moved adjournment. Yeas— 5 Nays - 0 MEETING ADJOURNED AT 2:50 P.M. Pat Harris, Library Board President ATTEST: Minutes Approved by Library Board Commissioner Lee Helgen • Library Board Secretary/Treasurer Submitted by: Mary Rubio 1111 U l* Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet 410 Department/office/council: Date Initiated: LI —Libraries 10-FEB-06 Green Sheet NO: 3029684 Contact Person&Phone:Kathleen Flynn II. Department Sent To Person Initial/Date ' 0 Libraries 266-7070 Assign 1 [Libraries I _ 9 �Department Director Must Be on Council Agenda by(Date): Number 2 [Finance (Department Director For Routing 3 !City Attorney I _I Order 4 Mayor's Office I I ______ Contract Type: 5 Libraries I Aeency Secretary J RE-RESOLUTION Total#of Signature Pages (Clip All Locations for Signature) Action Requested: Approval of resolution establishing a policy for shifting the Library Agency reliance on Local Government Aid to property taxes. Recommendations:Approve(A)or Reject(R): Personal Service Contracts Must Answer the Following Questions: Planning Commission 1.Has this person/firm ever worked under a contract for this department? CIB Committee Yes' No Civil Service Commission 2.Has this person/firm ever been a city employee? i - � Yes No 3.Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem,Issues,Opportunity(Who,What,When,Where,Why): The Library Board would like to see the Library Agency funding moved towards total property tax. Advantages If Approved: The funding would be more stable. Disadvantages If Approved: ReEttu __ FFR 1 3 2005 Disadvantages If Not Approved: R 1S Total Amount of Cost/Revenue Budgeted: Transaction: Funding Source: Activity Number: Financial Information: ill (Explain) February 10, 2006 1:14 PM Page 1 Agency File# L.A # t0 7 Green Sheet# 30a9(p3�� RESOLUTION • SAINT P L.PI�BLIC LIBRARY AGENCY Presented by ` / 1 RESOLUTION ADOPTING A POLICY TO REPLACE LOCAL GOVERNMENT AID WITH PROPERTY TAXES 2 3 4 WHEREAS,the final report of the Saint Paul Public Library Funding Task Force recommendation was for the Library Agency 5 to rely on property taxes as the primary source of funds for the operating budget, and 6 7 WHEREAS, an initial step in this effort was taken in 2006 when approximately$300,000 in Local Government Aid was 8 replaced by an increase of 3%in the property tax levy for the Library Agency,and 9 10 NOW THEREFORE BE IT RESOLVED,to structure a definitive policy on this item, it is proposed that the Library Agency 11 share of Local Government Aid be frozen at the 2006 amount of$4,966,891 and an annual threshold of a 3%reduction be 12 established, 13 14 AND THEREFORE BE IT FURTHER RESOLVED,that the reduction amount may be increased if other demands on the tax 15 levy are limited, 16 17 AND BE IT FINALLY RESOLVED,that this policy remain in effect until all Local Government Aid in the Library Agency 18 Budget is replaced with property tax funding. 411 Yeas Nays Absent_ Requested by Public Library Director: Benanav (�I(� v Bostrom By: �^ Harris Form Approved by,City Attorney: Helgen � Lantry By: Montgomery Thune Approval Recommended by Director of inancial Services: `- Adopted by Agency: Date • Adoption Certified by Library Agency Secretary: By. 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