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12/15-12/19/2003 Meetings for the week of December 15th- December 19th Page 1 of 1 PAU The City of Saint Paul Air r.11 0 Meetings for the Week of December 15th, thru December 19th, 2003 MONDAY - December 15th Saint Paul Charter Commission 4:30 PM Room 220 City Hall TUESDAY - December 16th *Ramsey County Board 9:00 AM Council Chambers Board of Water Commissioners 5:00 PM Room 330 City Hall WEDNESDAY - December 17th *Committee-of-the-Whole Budget 11:00 AM Council Chambers Meeting *Saint Paul Library Board 3:30 PM Council Chambers *City Council --- see Agenda 3:30 PM Council Chambers *Public Hearings 5:30 PM Council Chambers THURSDAY - December 18th Saint Paul Port Authority 2:00 PM 1900 Landmark Towers Saint Paul Heritage Preservation Commission 5:00 PM Room 40 City Hall FRIDAY - December 19th Public Hearing -University-Dale Transit-Oriented Development 8:30 AM Room 40 City Hall Study and Rezoning Planning Commission 8:30 AM Room 40 City Hall Legislative Hearing - Brown Derby 1:30 PM Room 330 City Hall * Cablecast live and repeated on Saint Paul Channel 18. Interpreter service for the hearing impaired will be provided at public meetings upon request. Request can be made by calling(651)266-8509(Voice and TDD) Monday thru Friday, 8:00 A.M. to 4.30 P.M. A minimum of two days notice is required. For more information on any of these meetings, you can send Email to: citizen.service@ci.stpaul.mn.us, or call the Saint Paul Citizen Service Office at 651-266-8989 http://www.ci.stpaul.mn.us/depts/meetings.html 12/12/2003 SAINT ST PAUL CITY COUNCIL CITY OF SAINT PAUL PAUL Dept.of Planning and Economic Development Phone:(651)266-6589 AAAA Fax: (651)228-3220 -- - Public Hearing Notice PURPOSE: Appeal of the Planning Commission's decision to approve a site plan for a mixed-use development. The site plan shows a 4-story building with commercial space on the first floor,29 condominium units in three floors above and parking in the basement and behind. PROPERTY ADDRESS: 1060 Grand Ave.,SW corner at Oxford. HEARING DATE:Wednesday,December 17,2003,at 5:30 p.m. All public hearings are held in City Council Chambers,3rd Floor City Hall -Court House, 15 W.Kellogg Boulevard.You may send written comments to the Zoning office at the address listed on the reverse side of this card. Please call(651)266-9086,or e-mail tom.beach@ci.stpaul.mn.us,or call your District Council representative at (651)222-1222 if you have any questions. Mailed:December 5,2003 SAINT ST PAUL CITY COUNCIL CITY OF SAINT PAUL PAUL DeptEcon.ofm PlanningDevl and Economic Development Phone:(651)266-6589 1111111111 Fax: (651)228-3220 ~ow Public Hearing Notice FILE#03-382-681 PURPOSE: Registered Land Survey for the area bounded by 10th,Wacouta,9th and Sibley streets to subdivide the block into 5 tracts to allow for the construction of 60 new units of affordable senior rental housing and conversion of an existing office building into 50 units of ownership housing. APPLICANT: Lander Group/Sherman Associates HEARING DATE: Wednesday,December 17,2003,at 5:30 p.m. All public hearings are held in City Council Chambers, 3`d Floor City Hall-Court House, 15 W. Kellogg Boulevard.You may send written comments to the Zoning office at the address listed on the reverse side of this card. Please call (651)266-6578,or e-mail lucy.thompson@ci.stpaul.mn.us,or call your District Council representative at (651)221-0488 if you have any questions. Mailed:November 24,2003 Lucille Johnson - agendal2-18-03.wpd Page 1 SAINT PAUL HERITAGE PRESERVATION COMMISSION 5:00 P.M Thursday, December 18, 2003 Lower Level, Room 40, City Hall/Courthouse 15 West Kellogg Boulevard AGENDA 5:00 I. ANNOUNCEMENTS II. APPROVAL OF THE AGENDA III. CONFLICTS OF INTEREST IV. PERMIT REVIEW/PUBLIC HEARING 5:05 A. 1325 Summit Avenue, Summit Avenue West Historic District,by Authentic Construction,Inc., for a building permit for partial razing and exterior rehabilitation. (Spong,266-9079)File#04-088. B. 226 Western Avenue,Hill Historic District,by Real Estate Development Group, for a building permit to construct a six story 69-unit condominium building(Waugh 266-9128)File#04-086. V. STAFF ANNOUNCEMENTS VI. ADJOURN IN(I/ I BOARD OF WATER COMMISSIONERS President: James Reiter • Vice President: Stephen Haselmann Commissioners: Matt Anfang • Jerry Blakey • Kenneth Collins • Pat Harris • John Zanmiller December 8, 2003 NOTICES TO: Pat Harris, President Stephen Haselmann, Vice President Commissioners -- Matt Anfang Ken Collins, City of Maplewood John Zanmiller, City of West St. Paul MEETING NOTICE The next Board of Water Commissioners' meeting will be held on TUESDAY, DECEMBER 16, 2003 at 5 p.m. in the Committee Hearing Room 330, City Hall/Courthouse. Janet Lindgren Secretary copy: City Clerk Lisa Veith, Board Attorney Pioneer Press SAINT PAUL REGIONAL WATER SERVICES Bernie R. Bullert, General Manager 8 4'h St E Saint Paul MN 55101-1007 • TTY: 651-266-6299 Saint Paul Regional Water Services provides quality water services to the following cities: Arden Hills•Falcon Heights•Lauderdale•Little Canada•Maplewood•Mendota•Mendota Heights•Roseville•Saint Paul•West St. Paul AA-ADA-EEO Employer ('w °' g�"(g printed on recycled paper Lucille Johnson - Meetings of the Week Calendar Page 1 From: Racquel Naylor To: Johnson, Lucille Date: 12/9/03 1:13PM Subject: Meetings of the Week Calendar Please add the following to the calendar: Legislative Hearing for Brown Derby Friday, December 19, 2003 1:30 p.m. Room 330 Courthouse -Racquel, 6-8573 DEC-10-2003 11: 11 CITY OF SAINT PAUL 651 266 8574 P.01/01 II III li14 SAINT PAUL CH ,, iil'i l COMMISSION Q i, vlALt,{i. tgo: SAINT PAUL, •,I ;i, 1L INNESOTA 55102 NOTICE OF THE REGULAR MEETING OF THE SAINT PAUL CHARTER COMMISSION DATE: December 15,2003 TIME: 4:30 P.M. PLACE: City Hall,Room 220 AGENDA 1. Call to Order 2. Approval of the Minutes—Meeting of November 17,2003 3. Citizen Comments 4. Reports of the Standing Committees Charter Revision Committee—John Thoemke • Report on the meeting with Council President Bostrom • Presentation of various legal opinions by Meghan Riley,Commission Attorney 5. Old Business 6. New Business 7. Other Business 8. Adjournment Reminder. Commissioners are responsible to contact the Secretary if they will not be able to attend by 12:00 noon of the day of the meeting or they will be considered unexcused. Four consecutive unexcused absences could result in removal from the Commission per the Standing Rules. For further information concerning the Charter Commission,please contact Bill Johnson, Administrative Secretary,at 612-729-5237. egD 6 TOTAL P.01 DEC-11-2003 17: 17 RAMSEY COUNTY MANAGER 651 266 8039 P.02/02 MEETING NOTICE BOARD OF RAMSEY COUNTY COMMISSIONERS 15 W. KELLOGG BLVD., ST. PAUL, MN 55102 651 266-8350 ' .MSEY COUNTY Monday, December 15, 2003 8:00 a.m. - Ramsey County Delegation Meeting Room 118, State Capitol Tuesday, December 16, 2003 9:00 a.m. - Housing & Redevelopment Authority—Public Hearing Council Chambers, Third Floor Court House - Budget Committee Council Chambers, Third Floor Court House - County Board Meeting Council Chambers, Third Floor Court House - Regional Railroad Authority Council Chambers, Third Floor Court House 12:00 noon - Regional Railroad Authority Luncheon Room 220 Court House, Large Conference Room 1:30 p.m. - Human Services/Workforce Solutions Committee Meeting Council Chambers, Third Floor Court House - Board Workshop—Public Works Room 220 Court House, Large Conference Room Wednesday, December 17, 2003 9:00 a.m. - Metropolitan Mosquito Control Commission 2099 University Avenue Thursday, December 18, 2003 Friday, December 19, 2003 Advance Notice December 23, 2003 —No Board Meetings—Holiday Week December 30, 2003 —No Board Meetings—5th Tuesday January 6, 2004—Annual Organizational Board Meeting, Council Chambers TOTAL P.02 w r, REGULAR MEETING MONDAY, December 15, 2003 - 1 :00 P.M. NOTE: MEETING LOCATION (See Enclosure on Airport Security Checkpoint Information) METROPOLITAN AIRPORTS COMMISSION Room 3040 — Mezzanine — Lindbergh Terminal Building AGENDA CONSENT ITEMS (Consent Items can be brought down to Discussion) Approval of Minutes a- Regular—November 17, 2003 Lease Actions a- Recommendation Re: Airport Leases Accounts a- Approval of Bills, Expenses, Payrolls,Transfers of Funds, etc. Planning and Environment Committee Al Final Payments—MAC Contracts a) Green Concourse Expansion Phase 2 b) Green Concourse Phase 2, Concourses A& C Mechanical c) Lindbergh Terminal Electrical Modifications—2001 d) Lindbergh Terminal Mechanical Modifications—2001 e) Visitation School Noise Abatement f) Sargeant's Lake Wetland Restoration g) 2002-2003 Part 150 Sound Insulation Program A2 Bids Received—MAC Contracts a) MSP NAVAIDS Fiber Optic Upgrade b) Energy Improvements—Chilled Water Phase 3 c) Lindbergh Terminal Miscellaneous Modifications—2003 d) 2003 Security Fencing e) Part 150 Sound Insulation Program—November 2003 Bid Package A f) Part 150 Sound Insulation Program—November 2003 Bid Package B A3 Review of Upcoming Construction Project Bids A4 Change Management Policy and Project Status Report A5 Noise Oversight Committee a) 2004 Work Plan b) SMAAC Letter A6 Valet Parking Restoration A7 North Terminal Expansion—Shell Package (DP2)—Reactivation of Construction Contract A8 2004-2010 Capital Improvement Program a) Environmental Review b) Adjacent Community Review Process c) Program Funding Commission Meeting—December 15,2003 Page Two d) DISCUSSION ITEM -Program Approval e) Project Labor Agreements Management and Operations Committee B1 Proposal Received for Metro Office Park Security Guard Service Agreement B2 Recommendation: Changes to Dakota County Fire Mutual Aid Agreement B3 Public Hearing: Revised Air Operations(AOA)Driving Ordinance B4 DISCUSSION ITEM-Renewal of MSP Liquor Licenses B5 Ratification of Labor Agreement—Teamsters,Local 320 Union B6 Ratification of Labor Agreement—Intl Assn.of Fire Fighters, Local S-6 B7 Authority to Issue Public Parking Management RFP Finance Committee C1 Reports a) October Operating Report b) Accounts Receivable Summary c) Summary of Investment Portfolio d) Summary of Air Carriers Passenger Facility Charges e) Travel Report C2 Update-Hertz Audit C3 2003 Audit Plan—Deloitte&Touche C4 DISCUSSION ITEM -Draft Derivative Policy C5 2004 Operating Budget IL DISCUSSION ITEMS Special Planning and Environment Committee SA1 North Terminal Expansion—Shell Package(DP2)—Reactivation of Construction Contract Special Management and Operations Committee SB1 2004 Property and Aviation Liability Insurance Renewals Planning and Environment Committee A8d 2004-2010 Capital Improvement Program-Program Approval Management and Operations Committee B4 Renewal of MSP Liquor Licenses Finance Committee C4 Draft Derivative Policy NEW BUSINESS OLD BUSINESS ANNOUNCEMENTS/COMMISSIONER COMMENTS PUBLIC APPEARANCES SECURITY CHECKPOINT INFORMATION Stop by the information booth near the tram station on the Tram Level. At the information booth, you will be asked to complete a security checkpoint access form and show valid, government-issued photo identification, such as a driver's license. Take your completed access form with you up two floors, to the Ticketing Level security checkpoints. Show your approved access form to security checkpoint personnel. You will then be screened just as if you were traveling. Access forms are only valid for the purpose of attending a public MAC meeting at a particular date and time. Commission Chambers are located on the Mezzanine Level overlooking the airport's central shopping area (above Chili's Restaurant), past the main security checkpoints. Allow yourself at least 30 minutes to park, complete the access form and get through the security checkpoint prior to the meeting. Parking will be validated; please bring your parking ticket to the meeting. Directions to the Tram Level Information Booth From short-term parking: At the Lindbergh Terminal entrance, take the escalator or elevator down to the Tram Level. The information booth is straight ahead, in the center of the room. From general parking: If you park in the Blue or Red ramps, take the elevator down to the tram, which will transport you directly to the Lindbergh Terminal's Tram Level. When you exit the tram, the information booth is straight ahead, in the center of the room. If you park in the Green or Gold ramps, take the skyway to the Lindbergh Terminal's Mezzanine Level. From there, take an elevator or escalator to Tram Level. The information booth is straight ahead, in the center of the room. SEE ATTACHED INFORMATION REGARDING SECURITY CHECKPOINT INFORMATION PLANNING AND ENVIRONMENT COMMITTEE Coral Houle, Chair Bert McKasy, Vice Chair Daniel Boivin Dick Long Robert Mars Lonni McCauley Tammy McGee John Williams Vicki Grunseth, Commission Chair METROPOLITAN AIRPORTS COMMISSION NOTICE OF SPECIAL MEETING PLANNING AND ENVIRONMENT COMMITTEE Monday, December 15, 2003, 11:45 a.m. or immediately following the Special Management&Operations Committee Meeting Room 3040, Lindbergh Terminal Wold-Chamberlain Field Minneapolis-St. Paul International Airport AGENDA 1. NORTH TERMINAL EXPANSION — SHELL PACKAGE (DP2) — REACTIVATION OF CONSTRUCTION CONTRACT Dennis Probst, Director— Landside Development Steve Busch, Director of Finance Materials regarding this item will be forwarded to Commissioners prior to the meeting. SECURITY CHECKPOINT INFORMATION Stop by the info mation booth near the tram station on the Tram Level. At the information booth, you will be asked to complete a security checkpoint access form and show valid, gove ment-issued photo identification, such as a driver's license. Take your completed -ccess form with you up two floors, to the Ticketing Level security checkpoints. Sh• your approved access form to security checkpoint personnel. You will then be scree ed just as if you were traveling. Access forms are only valid for the purpose of attend' g a public MAC meeting at a particular date and time. Commission Cha bers are located on the Mezzanine Level overlooking the airport's central shopping -rea (above Chili's Restaurant), past the main security checkpoints. Allow yourself at l-ast 30 minutes to park, complete the access form and get through the security chec point prior to the meeting. Parkin• will be =lidated• •lease brin• our •arkin, ticket to the meetin•. Directions to the Tram Level Information Booth From short-te parking: At the Lindbergh Terminal entrance, take the escalator or elevator down to he Tram Level. The information booth is straight ahead, in the center of the room. From general pa king: If you park in the Blue or Red ramps, take the elevator down to the tram, which ill transport you directly to the Lindbergh Terminal's Tram Level. When you exit t e tram, the information booth is straight ahead, in the center of the room. If you pa in the Green or Gold ramps, take the skyway to the Lindbergh Terminal's Mezz nine Level. From there, take an elevator or escalator to Tram Level. The information oth is straight ahead, in the center of the room. SECURITY CHECKPOINT INFORMATION Stop by the information booth near the tram station on the Tram Level. At the information booth, you will be asked to complete a security checkpoint access form and show valid, government-issued photo identification, such as a driver's license. Take your completed access form with you up two floors, to the Ticketing Level. security • checkpoints. Show your approved access form to security checkpoint personnel. You will then be screened just as if you were traveling. Access forms are only valid for the .purpose of attending a public MAC meeting at a particular date and time. Commission Chambers are located on the Mezzanine Level overlooking the airport's central shopping area (above Chili's Restaurant), past the main security checkpoints. Allow yourself at least 30 minutes to park, complete the access form and get through the security checkpoint prior to the meeting. Parking will be validated; please bring your parking ticket to the meeting. Directions to the Tram Level Information Booth From short-term parking: At the Lindbergh Terminal entrance, take the escalator or elevator down to the Tram Level. The information booth is straight ahead, in the center of the room. From general parking: If you park in the Blue or Red ramps, take the elevator down to the tram, which will transport you directly to the Lindbergh Terminal's Tram Level. When you exit the tram, the information booth is straight ahead, in the center of the room. If you park in the Green or Gold ramps, take the skyway to the Lindbergh Terminal's Mezzanine Level. From there, take an elevator or escalator to Tram Level. The information booth is straight ahead, in the center of the room. MANAGEMENT AND OPERATIONS COMMITTEE Paul Rehkamp—Chairman Bert McKasy—Vice Chair Carl D'Aquila *CHECKPOINT SECURITY INFORMATION Thomas Foley ATTACHED Mike Landy Jack Lanners Kari Berman Litman Robert Mars Lonni McCauley Vicki Grunseth—Commission Chair METROPOLITAN AIRPORTS COMMISSION NOTICE OF SPECIAL MEETING OF THE MANAGEMENT & OPERATIONS COMMITTEE 11:30 a.m. December 15, 2003 *Room 3040, West Mezzanine— Lindbergh Terminal Wold-Chamberlain Field SB1. 2004 PROPERTY AND AVIATION LIABILITY INSURANCE RENEWALS Bill Hoyt, Risk/Insurance Manager Page 1 of 2 Lucille Johnson - Dec 17, 2003 City Council Budget Review Meeting Agenda & Notice From: Greg Blees To: Budget Process Communications 11-14-03 Date: 12/11/2003 5:37 PM Subject: Dec 17, 2003 City Council Budget Review Meeting Agenda & Notice Below is the AGENDA for the Saint Paul City Council's Wednesday Dec. 17, 2003 Committee-of-the-Whole Budget Meeting. The meeting is in the Council Chambers, Room 300 of the City Hall and Courthouse, at Kellogg and Wabasha. The meeting starts at 11 a.m. and is scheduled to run until approximately noon. For clearer printing purposes, the agenda may also be printed from the following website: http://www.ci,stpaulmn.us/budget/ Councilmembers, please bring the following budget documents to the meeting: 1) Pending memo from Matt Smith for the Dec. 17 Budget Meeting 2) Dollar List From 12-10-03 Meeting. You may obtain a copy of the City Council's Tentative Budget Decisions of 12-10-03 at: hitp://www.ci.stpaul.mmus/budget/ Agenda_ Wed. Dec. 17 Budget Meeting_ @_1.0 a..m... I. Financial Services Office - Year 2005 Budget Projections Based on 12-10-03 Tentative 2004 Budget Decisions. (Matt Smith) II. Discussion / Decisions On Remaining 2004 Budget Issues: (City Council). A) Rice Street Main Street Program B) Rice Street Police Store Front Station Lease C) F.S.O. Technical Amendment - Identify $18,000 In Revenues To Balance Budget III. District Council Budgets: Determine Plan To Develop New Formula To Allocate City Funding (City Council) IV. Review of Resolutions To Adopt 2004 Budgets and Certify Final Property Tax Levies. Resolutions to be acted upon at 12-17-03 regular City Council meeting. (Matt Smith) V. Recognize the Financial Services Office and the Staff of the City Departments and Offices for their quality responses to the questions and issues raised by the file://C:\Documents%20and%20Settings\j ohnsonl\Local%20Settings\Temp\GW}00001.... 12/12/2003 Page 2 of 2 City Council during the review, deliberation and adoption process for the Year 2004 budgets for the City of Saint Paul, the Saint Paul Housing and Redevelopment Authority, the Saint Paul Regional Water Services, the Saint Paul RiverCentre, and the Saint Paul Public Library Agency. Thank You, Greg Blees, City Council's Fiscal Policy Director Suit 310, City Hall and Court House, Saint Paul, MN. 55102-1660 651-266-8577 Internet E-mail Address: greg.blees@ci.stpaul.mn.us file://C:\Documents%20and%20Settings\jolmsonl\Local%20Settings\Temp\GW}00001.... 12/12/2003 SAINT PAUL PORT AUTHORITY MEMORANDUM TO: W. Andrew Boss, Dick Anfang DATE: Dec. 8, 2003 Joan Grzywinski, Lori Fritts FROM: Kenneth R. Johnson/ /'��✓ SUBJECT: Credit Committee Meeting December 11, 2003 NOTICE The regular meeting of the Credit Committee will be held Thursday, December 11, 2003, at 3:00 p.m. in the Board Room of the Saint Paul Port Authority located at 1900 Landmark Towers, 345 Saint Peter Street, Saint Paul, Minnesota 55102. The purpose of the meeting is as follows: 1. Approval of Minutes of November 18, 2003 Meeting 2. Approval to Issue Approximately $9,135,000 of Variable Rate Tax Exempt Conduit Revenue Bonds for the Sibley Apartments 3. Approval of 876 Tender Invitation 4. DRF Westminster, LLC —Westminster Junction Business Center- Sale of Land 5. Approval of Covenants for the Westminster Junction Business Center 6. Such Other Business That May Come Before the Committee /ca cc: Press Michael Goldner Kathy Lantry - - — City Clerk R. Hansen, Leonard Street & Deinard RECEIVED DEC 9 2003 1/4;11 y CLERK 15208.1. Lucille Johnson L. Ledger Hearing Notice Page 1 From: Mary Erickson To: Johnson, Lucille; Moore, Shari Date: 12/2/03 12:58PM Subject: L. Ledger Hearing Notice NOTICE OF PUBLIC HEARING The Saint Paul City Council will conduct a public hearing on Wednesday, December 17, 2003, at 5:30 p.m. in the City Council Chambers, Third Floor, City Hall to consider the appeal of Yang Yang, 762 Case Avenue to a decision of the Board of Zoning Appeals denying a variance of the off-street parking requirements in order to establish a restaurant at 1177 Clarence Street. Mary Erickson Assistant City Council Secretary Dated: December 2, 2003 Page 1 of 1 Lucille Johnson - Schedule Library Board Meetings From: Greg Blees To: Council Research Policy Analysts 2-10-03; Councilmembers; Council's Legislative Aides; Council's Ward Secretaries; Greg Blees Date: 12/17/2003 Time: 2:00 PM - 3:00 PM Subject: Schedule Library Board Meetings Place: Council Chambers CC: BudgetOfficeStaff 10-07-02; Cable; City Clerk; Flaherty, Dennis; LaForce, Gina; Orenstein, Howard Please reserve the following dates and times for the City Council to Meet as the Library Board for the new Public Library Agency. 3rd Wednesday of the month from 2:00 p.m.to 3:00 p.m. file://C:\Documents%20and%20Settings\j ohnsonl\Local%20Settings\Temp\GW}00001.H... 7/23/2003 December 1, 2003 NOTICE PORT AUTHORITY OF THE CITY OF SAINT PAUL REGULAR MEETING DECEMBER 18, 2003 NOTE DATE CHANGE Chair Michael Goldner is calling the Regular Board Meeting of the Port Authority Board of Commissioners for Thursday, December 18, 2003 at 2:00 p.m. in the Board Room of the Saint Paul Port Authority, 1900 Landmark Towers, 345 St. Peter Street, Saint Paul, Minnesota 55102. g -4°j/ Kenneth R. Johnson President las cc: The Port Authority Commissioners Mayor Randy Kelly City Council Terrence J. Garvey Briggs & Morgan Leonard, Street and Deinard Representatives of the Press Don Luna, City Clerk Martha Fuller, PED St. Paul Area Chamber of Commerce Midway Area Chamber of Commerce Pig's Eye Coalition Manual Cervantes, City Attorney Members of the Ramsey County Delegation 6187.1. SAINT' } Saint Paul City Council C C P A U L Public Hearing Notice MUM Public Improvement Construction OWNER OR TAXPAYER COUNCIL DISTRICT#2,3 PLANNING COUNCIL# 15 FILE# 18999 PROPERTY ADDRESS PARCEL ID PROPERTY TAX DESCRIPTION THE TIME: WEDNESDAY, DECEMBER 17, 2003 AT 5:30 P.M. PUBLIC PLACE: City Council Chambers, 3rd Floor City Hall-Court House HEARING Written or oral statements by any owner will be considered by the Council at this hearing. PURPOSE To consider approval of the proposed project as follows: Installation of an above standard, twin lantern lighting system on West 7th Street from Munster Avenue to Madison Avenue. ESTIMATED If the City Council approves the project, all or part of the cost will be assessed against the ASSESSMENT benefitted properties. The ESTIMATED assessment for the above property is $. INFORMATION NOTE: THIS IS NOT A BILL! Please see PAYMENT INFORMATION on the reverse side of this notice. ESTIMATED ASSESSMENT CALCULATION CONTINUED ON REVERSE SIDE NOTIFICATION DATE 11/26/03 SHOULD THE COUNCIL APPROVE THIS PROJECT, YOUR ASSESSMENT WILL BE COLLECTED ACCORDING TO THE FOLLOWING PROCEDURE! PAYMENT When the construction, which will begin some time after approval of the project,has INFORMATION been completed or substantially completed,you will be notified of another public hearing, which will occur either in the same year as the construction or the year following the construction. This public hearing is called "RATIFICATION OF ASSESSMENTS", at which time the City Council will consider the approval of the assessments for the project. You will receive more information at the time of the Ratification of Assessments public hearing concerning the number of years the assessment will run and the interest rate. A few days after the ratification of assessments, you will receive an invoice. You will then have the opportunity to pay all or part of your assessment within 30 days without interest. Any remaining balances will be collected with your property taxes over a period of 1 to 20 years. Partial payments of$40.00 or more will be accepted at any time. DEFERRED Persons 65 and older or retired by virtue of a permanent and total disability may qualify PAYMENTS for deferred payment of special assessments. If it would be a hardship and you homestead the property, you may apply for deferred payment following approval of the Ratification of Assessments by the City Council. • This plan will defer payment, it will not forgive the payment. During the deferral period interest will continue to accrue. For more information on deferments,please call 651-266-8858. CONNECTIONS If the project is for a storm sewer and/or street paving, you may request new connections for storm sewer, sanitary sewer or water main. As installation at a later date will be more expensive,we suggest you consider installation of these connections at this time for vacant properties. Also, if you have a connection that is faulty,broken or deteriorated, you may have it repaired during construction of the project. The Public Works Department will notify you if your connection needs repair. New connections and repaired connections will be assessed. INFORMATION For the benefit of those who will be unable to attend the hearings, Cablevision will carry the program live on Channel 18 at the scheduled time shown on the reverse side of this notice. QUESTIONS Please call 651-266-8858 for questions about assessments. For questions regarding construction,please see the enclosed sheet. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF TECHNOLOGY AND MANAGEMENT SERVICES ROOM 140 CITY HALL-COURT HOUSE SAINT PAUL,MN 55102-1613 WEST 7TH -MADISON TO MUNSTER IMPROVEMENTS (File Nos. 18999 and 19000) Improving West 7th Street from Madison Avenue to Munster Avenue by installing an above standard twin lantern style street lighting system. (File No. 18999) Also, the operation costs for the above standard twin lantern lights on West 7th Street from Madison Avenue to Munster Avenue for 2004 . (File No. 19000) ESTIMATED COST: $400,000 ESTIMATED FINANCING: STAR Grant $200,000 Assessments $200,000 Total Financing $400,000 ESTIMATED ASSESSMENT RATES: Lighting System $43.00 per assessable foot Operation Costs/Year $1.90 per assessable foot QUESTIONS? Construction: (651) 266-6256 Assessments: (651) 266-8858 �' �1i(ti ''-. ‘ 1'7u 1+V Lvlry ...". 'C•-1 1 1-\ )4V111 \ -:---= If: \‘70E.O\7,-1,-e- ...,,,,.;,,ikik'40.44 .7. -_ s, ,,,,,4 ,„„. , -1,_ 1/4.,...„ „1- ., .. . -N.Nr_......_..) : , Nb <-n '.�i 1. lilt lu R///b 1"/ ` F.:,, 70. .0 s, >OROTHEA AN quiAv III+` n\�\�,, r� ;A.u��4r +t��i�lU/ uUi Ilal�-1\ �� 'cqv. GAN AVC1..+\ !. ,1 h u,,y, ;1100 AN qL �q e 44101 in.... PARK ,7,c�..1v : ' /�'.e� ST. PAUL • AVE. , �c,0� RCESTE Q re-0 90 0.. FORD SPUR TRACK C ST.P.M.4. 0 RR is •1 i 1 4 1,�H •1• .4;j..'4 4.1 1 1 4+1 4•r•-1 ' •t•4-4 t+1•+*4-t 1 . 4 4-rf 4 S I I tttr•4- • ' /� �P.G• �" si//GMOT .I&'E• y Jit; Q,' gG`4 ,`, ��' AVE. izr o��G 5 \\[ LD... [__AVE .._ co • lP — SHERIDAN � T- m AVE_ a 0a .>;O P0� �' > w t7;.:..PCGD.,?; 'e r WORDSWORTH 0 AV. �•4y 2 J �'A / )p\ W . ! �, I I 3 q� Z • .1'e 11A\\: oce .�J I. .W O N 0 - '•'of 41 M U N S T 4/___.AV. Z 04! exc. •' ;•-C t —•- 1/, a. ti- ''I.'i ( GRAHAM1 f AVE. Q •+� J ;•:' •:-' L. �'=:: l o lh AVE. ST W• 'T ��: '' r: k-vi t� •CIN�\t� '04 o PO % .....: 11'\ `1 e4l e . • ,R.•, SH • . 1 :. .s. .o��.. P A,U L Saint Paul City Council C. C Public Hearing Notice Public Improvement Construction OWNER OR TAXPAYER COUNCIL DISTRICT#3 PLANNING COUNCIL# 15 FILE# 18998 PROPERTY ADDRESS PARCEL ID PROPERTY TAX DESCRIPTION THE TIME: WEDNESDAY, DECEMBER 17, 2003 AT 5:30 P.M. PUBLIC PLACE: City Council Chambers, 3rd Floor City Hall-Court House HEARING Written or oral statements by any owner will be considered by the Council at this hearing. PURPOSE To consider approval of the proposed project as follows: DAVERN/BAYARD PAVING AND LIGHTING PROJECT (RSVP) ESTIMATED If the City Council approves the project, all or part of the cost will be assessed against the ASSESSMENT benefitted properties. The ESTIMATED assessment for the above property is $. INFORMATION NOTE: THIS IS NOT A BILL! Please see PAYMENT INFORMATION on the reverse side of this notice. ESTIMATED ASSESSMENT CALCULATION CONTINUED ON REVERSE SIDE NOTIFICATION DATE 11/26/03 SHOULD THE COUNCIL APPROVE THIS PROJECT, YOUR ASSESSMENT WILL BE COLLECTED ACCORDING TO THE FOLLOWING PROCEDURE! PAYMENT When the construction,which will begin some time after approval of the project,has INFORMATION been completed or substantially completed,you will be notified of another public hearing,which will occur either in the same year as the construction or the year following the construction. This public hearing is called "RATIFICATION OF ASSESSMENTS", at which time the City Council will consider the approval of the assessments for the project. You will receive more information at the time of the Ratification of Assessments public hearing concerning the number of years the assessment will run and the interest rate. A few days after the ratification of assessments, you will receive an invoice. You will then have the opportunity to pay all or part of your assessment within 30 days without interest. Any remaining balances will be collected with your property taxes over a period of 1 to 20 years. Partial payments of$40.00 or more will be accepted at any time. DEFERRED Persons 65 and older or retired by virtue of a permanent and total disability may qualify PAYMENTS for deferred payment of special assessments. If it would be a hardship and you homestead the property, you may apply for deferred payment following approval of the Ratification of Assessments by the City Council. This plan will defer payment, it will not forgive the payment. During the deferral period interest will continue to accrue. For more information on deferments,please call 651-266-8858. CONNECTIONS If the project is for a storm sewer and/or street paving, you may request new connections for storm sewer, sanitary sewer or water main. As installation at a later date will be more expensive, we suggest you consider installation of these connections at this time for vacant properties. Also, if you have a connection that is faulty,broken or deteriorated, you may have it repaired during construction of the project. The Public Works Department will notify you if your connection needs repair. New connections and repaired connections will be assessed. INFORMATION For the benefit of those who will be unable to attend the hearings, Cablevision will carry the program live on Channel 18 at the scheduled time shown on the reverse side of this notice. QUESTIONS Please call 651-266-8858 for questions about assessments. For questions regarding construction,please see the enclosed sheet. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF TECHNOLOGY AND MANAGEMENT SERVICES ROOM 140 CITY HALL-COURT HOUSE SAINT PAUL,MN 55102-1613 i DAVERN-BAYARD AREA STREET PAVING AND LIGHTING PROJECT (File Nos. 18998 and 18998C) PROPOSED STREET PAVING AND LIGHTING IMPROVEMENT Improving the area referred to as the Davern-Bayard RSVP (Residential Street Vitality Project) , by constructing a new bituminous surface streets with concrete curb and gutter, concrete driveway aprons and outwalks, boulevards landscaped with sod and trees, and a new lantern style lighting system, and doing all other necessary work to complete said project . (File No. 18998) Also, the construction of and/or repair of sanitary sewer, storm sewer, and/or water service connections will be made at the request of the property owners . (File No. 18998C) The streets to be improved are : Juno Avenue - From Davern Street to Snelling Avenue Niles Avenue - From Davern Street to Snelling Avenue Watson Avenue - From Davern Street to Snelling Avenue Bayard Avenue - From Fairview Avenue to Snelling Avenue Scheffer Avenue - From Fairview Avenue to Macalester Street Eleanor Avenue - From Fairview Avenue to Davern Street Roy Street - From Highland Parkway to Scheffer Avenue Highland Parkwaymorth side) - From Cleveland Avenue to Snelling Avenue Highland Parkway(southside) - From Cleveland Avenue to Macalester Avenue Eleanor Avenue - From Cleveland Avenue to Kenneth Street Pinehurst Avenue - From Cleveland Avenue to Howell Street Wilder Street - From Highland Parkway to Bayard Street Kenneth Street - From Ford Parkway to Highland Parkway Howell Street - From Ford Parkway to Highland Parkway Sumner Street - From Bayard Avenue to Eleanor Avenue Prior Avenue - From Bayard Avenue to Eleanor Avenue Howell Street - From Bayard Avenue to Eleanor Avenue Sue Place - From Bayard Avenue to Eleanor Avenue Josephine Place - From Bayard Avenue to Eleanor Avenue ,gym: Firm '''"c;,• I 0 I �3 .i.,V it) is -.• O of : �� i I_`\ Cyr. �iSt o A. •_ a 3A4 iz . WdHdLl9 rn �L i� v t r (C� N ll �V 23 isNf1W - m TO xi m z �� f 11 Z rn Hi2ioMsoe OM N �• a --71(-3AV i co-v'�'' NVOId3HS —J ; J !IL'11.11 �-o,31d�d !� (11114 AI [ .... . .82 - I �,r �'� : W. R(wF ` ; `l/e.;: ` ��/ter � iGOLF COURSE .\. 1 .Ve% al!;i1 r TY hive. '•.ice.=�`��: ,!. r, .-..��-'''• t MARS_HAL_L__1 f JUNO AVE. COLLEGE ST. PAUL NILES j OF ACADEMY WATSON W J 41 ST. CATHERINELa _HARTFORD_ AVE. _ � cc oLiu jj Z -JJ o_ E. BAVARD zcca. NZ go a =N* p AYA J j W W y 11NHURSTrT ELEANOR W V 6 oc 7 FORD PARKWAY STREETS TO BE PAVED IN 2004 = moms 1 46 J SP G U 1- sr//GAIOT .IVE. �._1. DEPARTMENT OF PLANNING &ECONOMIC DEVELOPMENT Martha G.Fuller, Director ,,,a,,,,,,, P CITY OF SAINT PAUL � �a s �r�� rr} PAUL iS � �.L . 1NIa1�4 Randy C.Kelly,Mayor c;IT `s 3% CITY Hit? AAAA 4 f, Sit University-Dale Transit-Oriented Development Study and Rezoning Public Hearing Planning Commission Public Hearing Friday, December 19, 8:30am City Hall—Basement Room 40 December 1, 2003 Dear University-Dale Area Stakeholder, Beginning in summer 2003, a task force of residents, business owners, community-based organizations and businesses has held three public workshops and three task force meetings to discuss the future of the University-Dale area. With the assistance of City staff and a planning consulting firm, a master plan and 40-Acre zoning study was completed. The master plan provides guidelines for future development in the area and a 20-year vision(illustrative plan). The guidelines are: 1. Create a safe and pleasant walking experience with a strong orientation to, and focus on, the pedestrian. 2. Enhance the area's image by creating an identifiable urban district unique to the University/Dale area, making this area a destination. 3. Respect the diverse history and culture of the area. 4. Encourage a variety and mix of land uses appropriate to the area. 5. Create a focus on the University/Dale node with architectural creativity and building height. 6. Promote diversity by providing a variety of housing types, sizes and styles. 7. Create more opportunities for gree space, streetscape, and public art. 8. Encourage a visual, architectural and/or symbolic connection that unifies all four corners of the University/Dale intersection. 9. Ensure that the margins of redevelopment are compatible with the scale, design and use of adjacent neighborhoods. A 40-Acre Zoning Study for the University-Dale area is completed to implement the plan. The study recommends rezoning the area within 1 block from the University and Dale intersection from B-3 General Business to TN-2 Mixed-Use. Along Dale Street between Thomas and Sherburne, properties are recommended to be rezoned from B-2 Community Business and R-4 One-Family Residential to TN-2 Mixed-Use. Four scattered sites in the residential neighborhood are also proposed to be rezoned to TN-2 Mixed-Use. Impact of Recommendations The proposed zoning of TN-2 Mixed-Use allows a wider range of uses than any single residential or commercial zoning district. It gives owners more flexibility in land uses. The TN-2 District allows a variety of housing uses ranging from single-family to apartments. It also allows commercial uses including offices, medical clinics, general retail, banks, and restaurants. It does not allow auto service station, auto repair, auto sales,pawn shops, or industrial uses. Adoption of the zoning change will allow mixed-use buildings in close proximity to the University and Dale intersection, and to encourage denser housing or mixed-use with commercial on the ground floor along Dale Street. The Planning Commission will hold a public hearing to receive your input. The time and location of the hearing are listed at the top of the previous page. Written comments may be submitted to the Planning Commission until Friday, December 19, at 1300 City Hall Annex, 25 West Fourth St., St. Paul, MN 55102 or email: yang.zhang@ci.stpaul.mn.us or fax: 651-228-3261 —Attention Yang Zhang. Copies of the University and Dale Transit Oriented Development summary and the 40-Acre Study may be obtained by calling Carol Peshmann at 651-266-6565. The attached documents show the proposed rezoning and the list of impacted properties. Sincerely, Yang Zhang City Planner 651.266.6659 yang.zhang@ci.stpaul.mn.us K:\Word\Univ Avenue\TOD-Dale\UnivDalePublicHearingLetter.wpdAA-ADA-EEO Employer Page 1 of 1 Lucille Johnson - RCA Board Meeting Notice From: "Marver, Tom" <tmarver@rivercentre.org> To: "Chris Coleman (E-mail)" <chris.coleman@ci.stpaul.mn.us>, "Dan Bostrom (E-mail)" <dan.bostrom@ci.stpaul.mn.us>, "Don Luna(E-mail)" <don.luna@ci.stpaul.mn.us>, "Eric Willems (E-mail)" <eric.willems@ci.stpaul.mn.us>, "Gary Murphy (E-mail)" <graphicexhibitsinc@msn.com>, "Hubbard, Susan" <shubbard@rivercentre.org>, "Huepenbecker, Bill" <bhuepenbecker@rivercentre.org>, "Ibister, Jim" <Jlbister@rivercentre.org>, "Jack Larson (E-mail)" <JLarson@WILD.com>, "John Kelly (E- mail)" <john.kelly@ci.stpaul.mn.us>, "Johns, Peter" <pjohns@WILD.com>, Karl Karlson <kkarlson@pioneerpress.com>, "Lisa Veith (E-mail)" <lisa.veith@ci.stpaul.mn.us>, "Lois West Duffy (E-mail)" <lois.west@ecolab.com>, "Marver, Tom" <tmarver@rivercentre.org>, "Nealy, Mike" <mnealy@WILD.com>, "Peter McCall (E-mail)" <peter.mccall@ci.stpaul.mn.us>, "Randy Kelly(E-mail)" <randy.kelly@ci.stpaul.mn.us>, "Reardon, Keith" <kreardon@wildsidecaterers.com>, "Rich Ginsberg (E-mail)" <therotundagroup@msn.com>, "Richard Beeson(E-mail)" <rick@park-bank.com>, "Roberts, Sharon" <SRoberts@rivercentre.org>, "Robyn Hansen(E-mail)" <robyn.hansen@leonard.com>, "Rosener, Carrie" <CRosener@rivercentre.org>, "Ruane, Steve" <SRuane@rivercentre.org>, "Scott Renstrom (E-mail)" <scott.renstrom@ci.stpaul.nm.us>, "Sienko, Mary" <MSienko@rivercentre.org>, "Stoffel, Mark" <MStoffel@rivercentre.org>, "Tom Triplett (E-mail)" <triplett@stpaulcvb.org>, "Tomassini, Racquel" <rtomassini@wildsidecaterers.com>, "Wheelock, Pam" <PWheelock@WILD.com>, "Zirbel, Mark" <MZirbel@rivercentre.org> Date: 12/11/2003 1:39 PM Subject: RCA Board Meeting Notice The next RiverCentre Authority Board meeting is scheduled for Wednesday, December 17th at 8:00 a.m. in the RiverCentre Authority Board Room, fifth floor of the RiverCentre. Tom Marver 651.265.4866 file://C:\Documents%20and%20Settings\j ohnsonl\Local%20Settings\Temp\GW}00001.... 12/16/2003 AGENDA OF THE SAINT PAUL PUBLIC LIBRARY BOARD OF THE CITY OF SAINT PAUL, MINNESOTA WEDNESDAY, DECEMBER 17, 2003 3:30 P.M. During the Saint Paul City Council Meeting Council Chambers - Room 300 City Hall 15 West Kellogg Boulevard Saint Paul, Minnesota 55102-1658 Chris Rider, Recording Secretary (651) 266-8630 ROLL CALL NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BYA COMMISSIONER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR DISCUSSION: 1. Resolution L. B. 03-007 —Adopting the Budget for Fiscal Year 2004 for the Saint Paul Public Library Agency and adopting the 2003 Property Tax Levy Payable in 2004 for the Saint Paul Public Library Agency's 2004 operating and Debt Service Budgets (Laid Over from December 10). DEPARTMENT OF PLANNING &ECONOMIC DEVELOPMENT r ` Martha G.Fuller, Director ,.. SAINT� P A U L CITY OF SAINT PAUL 25 West Fourth Street Telephone:651-266-6700 Randy C.Kelly,Mayor Saint Paul,MN 55102 Facsimile:651-228-3220 wompo AAAA DATE: December 12, 2003 TO: Planning Commission FROM: Zoning Committee SUBJECT: Results of December 11, 2003, Zoning Committee Meeting RECOMMENDATION Staff Committee NEW BUSINESS 1. Alam &Associate, Inc. (03-389-011) Approval Approval of Rezoning from P-1 Parking to R-4 One Family Residential or RT-1 Two- R-4 Family Residential to create two lots for single-family homes. (7 - 0) Address: xx Wells St., north side between Mendota & Forest. District Comment: No district comment received. Support: 0 Opposition: 0 Hearing: Hearing is closed. Motion: Approval of R-4 2. Envirosota, Inc. (03-389-010) Approval Approval in Determination of Similar Use to permit industrial hazardous waste with 1-2 with recycling transfer facility in the I-1 Industrial District. condition conditions (7 - 0) Address: No specific location. District Comment: N/A Support: 0 Opposition: 0 • Hearing: Hearing is closed. Motion: Approval of location 1-2 with conditions RECOMMENDATION Staff Committee 3. Whole Foods Market (03-393-994) Approval Approval Conditional Use Permit for shared parking in an institutional (school) w/conditions lot. (7 - 0) Address: 1700 Summit Ave., between Wheeler and Cambridge. District Comment: No district comment received. Support: 0 Opposition: 0 Hearing: Hearing is closed. Motion: Approval with conditions 4. St. Paul Parks and Recreation (03-389-007) Approval Laid over River Corridor Conditional Use Permit to expand Harriet Island Marina with (7 - 0) by adding two docks. condition s Address: 75 Water St., Harriet Island Regional Park, between Raspberry Island & south bank of Mississippi River. District Comment: District 3 has sent a letter in opposition to the permit due to a lack of information. Support: 1 Opposition: 1 Hearing: Hearing is closed. Motion: Lay over until December 30, 2003 Saint Paul Planning Commission MASTER MEETING CALENDAR WEEK OF DECEMBER 15-19, 2003 Mon 15 Tues 16 4:00- Comprehensive Planning Committee Room 1106 5:30 p.m. (Larry Soderholm, 651/266-6575) 25 W. Fourth Street -Riverview Corridor Station Area Plans (Penny Simison, 651/266-6554) -Traffic Assignment Zone Forecasts for Households and Jobs. (Mark Vander Schaaf 651/266-6637) Wed 17 Thurs 18 8:30- Hamm's Ad Hoc Advisory Group East YMCA (Penny Simison, 651/266-6554) 875 Arcade Street - The Hamm site - finalizing the scenarios,based on the December 4 discussion. Fri 19 7:45 a.m. Planning Commission Steering Committee Room 41 City Hall (Larry Soderholm, 651/266-6575) Conference Center 15 Kellogg Blvd. 8:30- Planning Commission Meeting Room 40 City Hall 11:00 a.m. (Larry Soderholm, 266-6575) Conference Center 15 Kellogg Blvd. PUBLIC HEARING: University-Dale TOD Study& 40-Acre Study Item from the Neighborhood&Current Planning Committee (Yang Zhang, 651/266-6659) Zoning OLD BUSINESS #03-389-011 Alam& Associate,Inc. -Rezoning from P-1 Parking to R-4 One Family Residential or RT-1 Two-Family Residential to create two lots for single-family homes. xx Wells St.,north side between Mendota&Forest. (Patricia James, 651/266-6639) #03-389-010 Envirosota,Inc. -Determination of Similar Use to permit industrial hazardous waste recycling transfer facility in the I-1 Industrial District. No specific location. (Patricia James, 651/266-6639) NEW BUSINESS 03-393-994 Whole Foods Market-Conditional Use Permit for shared parking in an institutional (school) lot. 1700 Summit Ave.,between Wheeler and Cambridge. (Patricia James, 651/266-6639) 03-389-007 St.Paul Parks and Recreation-River Corridor Conditional Use Permit to expand Harriet Island Marina by adding two docks. 75 Water St.,Harriet Island Regional Park. (Patricia James, 651/266-6639) Comprehensive Planning Household and Employment Projections to 2030 -(Mark Vander Schaaf Committee 651/266-6637). Riverview Station Areas Plan-Adopt resolution to approve plan. (Penny Simison, 651/266-6554) Neighborhood& Current Concrete Crusher Zoning Amendments -Adopt resolution to approve zoning Planning Committee amendments. (Allan Torstenson, 651/266-6579) Sun Ray-Suburban Small Area Plan -Adopt resolution to approve plan. (Penny Simison, 651/266-6554) Sun Ray-Suburban Zoning Amendments -Adopt resolution to approve rezonings. (Penny Simison, 651/266-6554) New Business CVS Pharmacy Site Plan at University-Snelling(NW corner) -Request for Planning Commission review. (Tom Beach, 651/266-9086) Bruton\Calendars\December 15-19,2003 CAPITAL CITY PROPERTIES 1900 LANDMARK TOWERS 345 ST. PETER STREET SAINT PAUL,MN 55102 MEMORANDUM TO: Lori Fritts DATE: December 15, 2003 Dick Anfang W. Andrew Boss Michael Goldner Joan Grzywinski Kenneth R. Johnso FROM: Laurie J. Hansen SUBJECT: MEETING OF BO OF DIRECTORS,DECEMBER 18,2003 @ 2:00 PM Capital City Properties President Lori Fritts is calling a meeting of the Board of Directors of Capital City Properties on December 18, 2003 at 2:00 P.M., in the Port Authority Front Conference Room, 1900 Landmark Towers, 345 St. Peter Street, Saint Paul, Minnesota 55102. The agenda of the meeting is as follows: 1. Conflict of Interest 2. Approval of minutes dated October 28, 2003. 3. Resolution No. 42: Funds Allocation 4. Such other business as may come before the Committee cc: Patrick E. Dean Robyn Hansen Kathy Lantry Dan Bostrom(Agenda only) City Clerk Press 29023.1. CAPITAL CITY PROPERTIES MEMORANDUM TO: CAPTIAL CITY PROPERTIES BOARD DATE: December 15, 2003 (Meeting of December 18, 2003) MOM: Laurie J. Hansen SUBJECT: FUNDS ALLOCATION Resolution No. 42 Action Requested Approval of resolution to allocate Capital City Properties funds to specific uses. Background GASB 34 was implemented with the 2002 audited financial statements. One of the disclosures in the balance sheet required by GASB 34 is the restriction of funds. Current Status In preparation for the 2003 audit, a resolution documenting the uses of Capital City Properties cash and investments is needed. The proposed allocations are in compliance with the bond document and the tax-exempt status of Capital City Properties. The proposed allocation of funds is: • Administrative fees due to Port Authority as provided in the bond documents. • Reimbursement to Port Authority for staff time performing Capital City Properties functions. • Assistance to Port Authority for development activities. • Payment or reimbursement of Port Authority overhead costs. Recommendation Approval is recommended. LJH: rrd 29065.1. Resolution No. 42- CAPITAL CITY PROPERTIES WHEREAS, in connection with the preparation of the audit for the Capital City Properties ("CCP")for the calendar year ending December 31, 2003, McGladrey & Pullen identified and categorized various funds and accounts created and used by the CCP for its various operations and (with the help of Port Authority/CCP management) identified various CCP actions imposing restriction on various funds and accounts; and WHEREAS, CCP desires to reflect its current intent with these funds and their uses in support of CCP and Port Authority activities, and to reflect and restrict the uses to which certain of the CCP's funds and accounts can be used. NOW, THEREFORE, be it resolved by the Board of Directors of Capital City Properties that revenues derived by CCP from its various activities shall be used, in the following order, solely to pay costs which, by generally accepted accounting principles are reasonably attributable to the purposes and activities described below, and undertaken by CCP in the City of Saint Paul or the East Metro Area: 1. first to pay administrative fees due to the Port Authority under loan agreements, revenue agreements or other documents executed in connection project financings or other activities; 2. second to reimburse the Port Authority for the direct labor costs of Port Authority staff in their activities on behalf of CCP; 3. third in support of activities which aid and assist the Port Authority in the planning for and development and improvement of the Saint Paul area, which aid and assistance may be provided in the form of advice, funds, capital, gifts, loans, guarantees, investments or any other lawful form of assistance provided to either the Port Authority or other persons or organizations seeking to develop and improve the Saint Paul area; and 4. fourth to the payment of the Port Authority in payment or reimbursement of Port Authority overhead costs. Adopted: December 18, 2003 CAPITAL CITY PROPERTIES By Its President ATTEST Secretary 2427037v1 CAPITAL CITY PROPERTIES MEETING OF THE BOARD OF DIRECTORS OCTOBER 28, 2003 President Lori Fritts called the meeting of the Board of Capital City Properties to order on October 28, 2003 at 1:45 p.m., in the Front Conference Room of the Port Authority of the City of Saint Paul, 1900 Landmark Towers, 345 St. Peter Street, Saint Paul, Minnesota. The following Board members were present: Lori Fritts W. Andrew Boss Michael D. Goldner Joan Grzywinski Dick Anfang Kenneth R. Johnson Also present were the following: Patrick E. Dean Laurie J. Hansen Bruce Kessel Robyn Dixon Russ Huhner, Radisson Sherry Meyer, McGladrey& Pullen CONFLICT OF INTEREST President Lori Fritts noted that there were no conflicts of interest. RESPONSE TO MCGLADREY MEMORANDUM ON BUSINESS MATTERS Ms. Hansen reported on Capital City Properties response to the matters noted by McGladrey. This response has three sections. The first section is in response to matters applicable to Capital City Properties. The second section is the response drafted by the Hotel management and the related exhibits and finally the third response from the ramp manager(APCOA) and their exhibit. Each of the three responses was discussed. Recommendations not being implemented were highlighted for the Directors. This decision is primarily due to a cost benefit analysis. It was determined by management that implementation was not warranted given the cost. 28725.1. SUCH OTHER BUSINESS PRESENTATION BY MCGLADREY & PULLEN OF THE AUDIT PLAN FOR 2004 Sherry Meyer of McGladrey& Pullen gave a brief overview of the on the objectives of the Audit Plan for 2004, which included identifying the risk areas, (cash and investments, revenue and accounts receivable, debt, operating expenses, and financial condition of the ramp), and their impact on the CCP audit. Further discussion included but not limited to: The financial condition of the ramp and the oversight and consolidation of the pieces into Capital City Properties consolidated report and how that impacts the Capital City Properties audit. The SAS 96 audit documentation. The consideration of fraud in the audit, SAS 99, and how it will impact the audit process. Classifications of fraud, and the responsibility of the Board, which is to ensure that management has designed and implemented a quality system of internal controls and that they have appropriate monitoring systems in place to determine if the internal control system is operating effectively. Sarbanes Oxley and the impact on public sector organizations, fiduciary responsibility of the board in regards to compliance with laws and regulations. Vice President Boss called a recess at 2:20 pm. The meeting was reconvened at 2:45 pm. The Directors held an Executive Session with Ms. Meyer, and then adjourned. Lori Fritts, President 28725.1. Lucille Johnson - Dec 17 budget adoption meeting.wpd Page 1 AGENDA OF THE SAINT PAUL PUBLIC LIBRARY BOARD OF THE CITY OF SAINT PAUL, MINNESOTA WEDNESDAY,DECEMBER 17, 2003 3:30 P.M. During the Saint Paul City Council Meeting Council Chambers-Room 300 City Hall 15 West Kellogg Boulevard Saint Paul, Minnesota 55102-1658 Chris Rider, Recording Secretary (651) 266-8630 ROLL CALL NOTE.• ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BYA COMMISSIONER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR DISCUSSION: 1. Resolution L. B. 03-007— Adopting the Budget for Fiscal Year 2004 for the Saint Paul Public Library Agency and adopting the 2003 Property Tax Levy Payable in 2004 for the Saint Paul Public Library Agency's 2004 operating and Debt Service Budgets (Laid Over from December 10).