D-8156 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: g7� f
ADMINISTRATIVE ORDER /�/�
• Date: rne
v
ADMINISTRATIVE ORDER, to comply with Council File No. 267621 regulating eligibility
for the City's contribution to the Health and Welfare Program for City employees, the
following designated dates shall be applicable for such eligibility and payroll
deduction for the employee contribution in the year 1987:
Insurance Deductions
to be made on Month
Qualifying Pay Period following paydays Covered
December 6 through December 19, 1986 January 2, 1987 January
January 3, 1987 through January 16 January 30, 1987 February
January 31 through February 13 February 27, 1987 March
February 28 through March 13 March 27, 1987 April
March 28 through April 10 April 24, 1987 May
May 9 through May 22 June 5, 1987 June
June 6 through June 19 July 3, 1987 July
July 4 through July 17 July 31, 1987 August
August 1 through August 14 August 28, 1987 September
August 29 through September 11 September 25, 1987 October
October 10 through October 23 November 6, 1987 November
ill
November 7 through November 20 December 4, 1987 December
AP OVE A 0 FORM
•
1 • le fillieji 1 I I. _ _'. ,..-
Assistant City Attorney Department Head
• c_____. \
Ilk
Date — C*�� --
AamInistrauve.Assistant to Mayor
MAYOR - PERSONNEL DEPARTMENT 6- A5 c, N? 8 3
Caroleen M. Parker CONTACT
298-4221 PHONE
10/21/86 DATE reen
e e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
Budget Director
2 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Council File 267621 requires the annual establishment of monthly qualifying pay periods
for the determination of employee eligibility for City-paid insurance coverage on a
monthly basis.
The attached Administrative Order is submitted in compliance with Council File 267621.
Risk and Employee Benefit Manager, R. Guilfoile, is advised of and concurs with attached schedule.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
RECEIVED
R v t)
None K� 2 I 1988 OCT22
• MAYOR'S ar,F. - CITY
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : None quired if under
$10,000) RECEIVED
Funding Source:
Activity Number: on' 23 1986
ATTACHMENTS (List and Number All Attachments) : CRRY AT f f, r
1. Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Apes XX No Council Resolution Required? Resolution Required? Yes XX No
es XX No Insurance Required? Insurance Sufficient? YesNTNo
Yes XX No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.