D-8154 White - City Clerk No. 0-- .67,5'
6/ 1f
Pink - Finance Dept. /
Canary - Dept. Accounting Date /0/A 8-124'
Blue - Engineer J
Green - Contractor
III CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Addition and Remodeling of Edgcumbe Community Center
known as Contract)L-G-2676, City Project No. B84-14-18 Antco Construction Company ,
Contractor, is composed of the following:
1 . Substitute Fiberesin panel system for plaster system originally
specified in racquetball courts. Add $ 9,500.00
2. Substitute concrete apron at parking lot entrance for bituminous. Add 418.85
3. Add footing and 8" concrete block wall at room 117. Add 265.65
4. Substitute hollow metal doors and frames for Fiberesin doors. Add 460.69
5. Relocate and connect existing sanitary sewers. Add 1 ,350.65
6. Plug abandoned storm sewer found during excavation. Add 201 .87
7. Install wire guards on exit lights. Add 429.28
8. Delete condensate pump and piping at room 133. Deduct 185.00
9. Construct second exit from room 104. Add 826.50
•
Total Add $13,268.49
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 13,268.49 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract Ix- G-2676 , and which amount is to be financed from:
Original Contract Sum $ 549,772.00 70301-894 Tax Increment
Change Orders to Date 0 Bond Fund - Park Nursery
Amount this Change + 13,268.49
,ew ontract um i . ,I41. • -
APP.: , ED •S 7 FO:M
'5 - . # _ 47- 2319 g C Antco Construction Company
Contractor
4051115#Jitg4-
VII.txec c,4 iL _ /4• 19 d By Letters date. December 19, May 29, 1985
upt o Parks & Recreation / i 1
_
_ 19 ;� (� r` AI I
Chief E gineer/City Architec e ` f Dep- m• . of "• ante -ILII1
-_. , ��. , �_/� �'I> /072ils PO __ Q V 1 iu _ I %+,
Director of Corm-Rini ty Services Administrative Assistant to the Mayor
CS/Parks DEPARTMENT 6- 8/52/ N9 3798
Duane Stolpe CONTACT
292-7400 PHONE reen/ See+
October 15, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 4 Director of Management/Mayor
3 Finance and Management Services Director 5 City Clerk
- Budget Director 6 Parks and Recreation
/ City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This action necessary to compensate contractor for additional work
during the construction process.
RECEIVED
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: OCT 2 2 1P
OC T 2 C?
Increase project cost by $13,268.49 MAYOR'S OFFICE CITY AI TD1 ZY
Edgcumbe Community Recreation Center
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $13,268.49 quired if under
$10,000)
Funding Source: 70301 -894 Tax Increment
Activity Number: -686--?0301-7399-69202
ATTACHMENTS (List and Number All Attachments) : RECEIVED
1 . Administrative Order OCT 2 2 1986
2. Project Record Sheet
3. Letters from Contractor OFFICE OF THE DIRECTOR
DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes No
Awes x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.