D-8153 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR c
No: J- U �6
ADMINISTRATIVE ORDER Al
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ADMINISTRATIVE ORDER,
WHEREAS, Manager, Citywide Information Services is not technically expert in
electrical engineering as relates to computer centers; and
WHEREAS, Mr. Richard Light, representing Current Solutions, Inc. , Suite M-2001 ,
Campbell Centre II , 8150 North Central Expressway, Dallas Texas 75206, is an
authority in this field; and
WHEREAS, Manager, Citywide Information Services requires advice, analysis and
recommendations relating to engineering electrical supply to computer rooms;
therefore,
BE IT ORDERED that Manager, Citywide Information Services is authorized to retain
Current Solutions for consultation in electrical engineering relating to computer
centers in the amount of $1211 .78, including fees, travel and expenses, for the
period through September 23, 1986.
Account to be charged: 001-01115-0219-10013
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APPROVED AS TO FO M
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S2i—_,...—Assista t City Attorney ' I Depart ad �` �(
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Administrative Assistant to Mayor
Finance & Management/CIS DEPARTMENT U —8/5 73 NO 1477
Gregory J . Haupt CONTACT
298-4985 PHONE
re October 2, 1986 DATE n/ Se C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
2 Department Director £ A Sc j,/, Z 4 Cf1ci;� Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director 3 Bob Vanyn 234 1HCH
City Attorney for signature
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Electrical engineering consulting in selection of the budgeted Uninterruptible Power
Supply (UPS) for the CIS computer.
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RECEIVED
1'D
OCT 1 6 OCT 15 Teas
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
t4AYOR'S OFFICE ''R'V .%-eriORNEY
No personnel impact. Benefit is the much increased likelihood that we will acquire
a UPS that fits our needs at the lowest possible cost.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 1211 .78 quired if under
$10,000)
Funding Source: 001-01115-0219-10013
Activity Number: Citywide Information Services 01115
RECEIVED
ATTACHMENTS (List and Number All Attachments) :
O C T i r 1986
I . Administrative Order for signature
OFFICE OF THE DIRECTOR
2. Invoice for payment DEPARTMENT OF FR'�ANCE
AND MANAGEMENT SERVICES
DEPARTMENT ' V EW CITY ATTORNEY REVIEW
Yes N. C uncil Resolution Required? Resolution Required? Yes
es N Insurance Required? Insurance Sufficient? Yes No��
es o Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. .
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.