D-8148 White — City Clerk No. D f/`.
Pink — Finance Dept. / /
Canary — Dept. Accounting Date /Q// )/
Blue — Engineer
Green — Contractor
Ill CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Como Golf Clubhouse Site Improvements, Golf Course Reconstruction
Acct. #803-63903-0882-63425
known as Contract 000740 , City Project No. 85-00-04_ Frattalone Excavating & Grading, Inc,
Contractor, is composed of the following:
1 . Additional excavation and grading of #8 tee and fairway. Add $2,877.00
2. Removal and disposal of restroom building. Add 2,200.00
3. Removal of buried concrete slab and debris. Add 3,051 .40
4. Raise rim elevation of existing manhole 6 feet. Add 700.00
5. Removal of additional trees Add 5,000.00
8. Supply and install 16 ft. of additional 60" storm sewer. Add 2,960.00
7. Supply and install one main line flow meter for irrigation system. Add 1 ,090.00
8. .love gas pump in golf maintenance building. Add 1 ,620.00
9. Supply and install one drinking fountain. Add 2,997.00
10. Delete installation of water service to old restroom building. Deduct 550.00
Ill 11 . Delete installation of one 72 degree bend in 60" storm sewer. Deduct 985.00
12. Delete catch basin-connect catch basin lead directly to 60"
storm sewer. Deduct 200.00
13. Delete 34 cubic yards of rip-rap material . Deduct 850.00
14. Delete all stone walls. Deduct 10, 044.00
15. Delete 312 cubic yards of pipe bedding material . Deduct 2,028.00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
NET ADD $ 7,738.40
cordance with the specifications in the sum of $ 7.738.40 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract 14000740 , and which amount is to be financed from:
Original Contract Sum $1 ,466,954.00 925-93085-0537-73120
Change Orders to Date -0-
Amount this Change 7,738.40
New contract sum $1 ,474,692.40
A• • •OVEDAST Fe•M
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� �_�i.� Frattalone Excavating & Grading, Inc.
Contractor
< % , '� i �� G19 B Ir
40 :-It Supt. of Parks & Recreation , l n u�,
_ • 19 r ��l �1/4�5"
i hiA7fgin:: /(pArc•. p - 4I 1Dh� O G O Depii.� e.t of ce ' , Or�o�\
19 ` 1 ' 1‘
Director of Comrtuni ty Services Admini rative Assistant to the Mayor
CS/Parks DEPARTMENT /� ' ��`/1 N° 3797
John Wirka, Ken W&irle CONTACT
292-7400 PHONE reen/ Ree3
September 29, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 4 Director of Management/Mayor
3 Finance and Management Services Director 5 City Clerk
- Budget Director 6 Parks and Recreation
t- City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) : nr,r7rifFn
This action necessary to compensate contractor and to
accept credits for changes in the work resulting from (a) conditions OCT lg
encountered during construction and (b) measurement of actual
quantities of material installed. ! .
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
RECEIVED
Increase project cost by $7,738.40
OCT 1 1986
Como Golf Clubhouse Site Improvements, Golf Course ReconstructionOFFICE OF THE DIRECTOR
AND MANAGEMENT_ SERVICES
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $7,738.40 quired if under
$10,000)
Funding Source: 925-93085-0537-73120
803-63903-0882-63425
Activity Number:
ATTACHMENTS (List and Number All Attachments) : RECEIVED -.
OCT '9,1986
1 . Admi ni strati ve Order OFFICE OF THE D CTOR
2. Project Record Sheet DEPARTMENT OF FIN CE
- _. 'may AND MANAGEMENT SERVICES
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x Council Resolution Required? Resolution Required? Yes (4/0/
Yes x No Insurance Required? Insurance Sufficient? Yes No 4/4
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached. •
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.