D-8136 white — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept. OFFICE OF THE MAYOR �j .-,/
No: L� i-�` '
ADMINISTRATIVE ORDER �� ����
I3l'IX:ET REVISION Date:
AI)MILXISTRATIVE ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Finance & Management Services
to amend the 1986_budget of the GPnPra 1 fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
Department of Finance & Management Services
Risk & Employee Benefit Division
Risk & Employee Benefit Management
GL 001-01370-0111 84,919.00 (12,365.00) 72,554.00
GL 001-01370-0219 11, 164.00 12,365.00 23,529.00
96,083.00 -0- 96,083.00
•
ALA
epar=7:4"111"7-* r anger
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Approved by: 4 Yor
i ( 0 -
Requested by:Department rector (01` Date
Finance & Management Services DEPARTMENT 3944
Ron Guilfoile CONTACT
292-6240 PHONE re e�September 15, 1986 DATE Se Q
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
2 Department Director Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
3 Budget Director 1 Department Accountant
City Attorney 5 Chief Accountant - F & MS
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Funds will be transferred from the 111 code to the 219 code as payment for contract employees
who performed services of a vacant position (funded in 111) that were actually paid from the 219
code.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED
None CEP 1 9 1985
OFFICE OF THE DIRECTOR
• DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : 12,365.00 quired if under
$10,000)
Funding Source: 01370 - Risk & Employee Benefit Management
Activity Number: 01370 - Risk & Employee Benefit Management
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes X No
Yes X No Insurance Required? Insurance Sufficient? Yes No N/A
Yes No Insurance Attached: N/A
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.