D-8131 White — City Clerk CITY OF SAINT PAUL
(Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: f 3
ADMINISTRATIVE ORDER
• BUDGET REVISION Date: '
ADJIL''ISTRAT1VE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the requ�$f-of the Director of theelDeeprarrttr.lent of City Clerk
amend the 19 _budget of the 1 r fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
City Clerk - Elections
Other Office Supplies $800.00 -$350.00 $450.00
00263-369-000
Desks-Chairs-Tables $875.00 +$350.00 $1225.00
00263-815-000
•
•(ajQ( _
Prepared by:Activity Manager Approved by:Mayor
rave I
Requested :Department director Date
CITY CLERK DEPARTMENT 6 -- N? 3956
Carol Fontaine/ Al Olson CONTACT
x5 +1 / x+231 PHONE
October 3, 1986 DATE teen e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director Director of Management/Mayor
.0 Finance and Management Services Director 1 City Clerk
A'1, Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Other Office Rationale) :
Funds from the 0263-369(Supplies) account will be transferred to the
0263-815(Desks-Chairs-Tables) account to cover the cost of new chairs.
The purchase of chairs was approved in the 1986 budget but funds were
needed to use in an emergency purchase of equipment for the voting
machine warehouse.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
None
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $350.00 quired if under
$10,000)
Funding Source: From General Fund-Elections & Voter Registrations
001-00263
Activity Number: From 001-00263-0369 Other Office Supplies)
TO 001-00263-08154Desks-Chairs-Tables
ATTACHMENTS (List and Number All Attachments) :
None
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
likes No Insurance Required? Insurance Sufficient? Yes No
es No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1/1. Activity Manager 1. Initiating Department
✓L. Department Accountant 2. City Attorney
L-3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.