D-8126 lk White - City Clerk No.
Pink - Finance Dept.
Canary - Dept. Accounting Date ----'*33122144114445"--1-9-8"6"
t Blue - Engineer
Green - Contractor 7::9-9/Z
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Court Resurfacing at various Parks& Recreation Centers
known as Contract} �{G-2ti,8 Cit Project No.L-86-00..
01 Sjcstxom, Inc.
Contractor, is composed of the following:
Due to the extreme roughness of the court surface at Groveland Rec.Center
an additional layer of material was required to improve the surface and
extend the longevity of the courts . Total costs for extra layer $257. 50 .
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 2 5 7 . 5 0 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract-ii- C.-2 6 8 4 , and which amount is to be financed from:
Original Contract 29 ,424 . 00 #001--3172-0273-33018
This change order #1 257 . 50
Total 29 ,681 . 50
L7,0V D • TO PM
e
�- 19 SJOSTROM, INC
tant .t ney Contractor
��/7-- 19 ByLetter dated June 4th, 1986
'-V*1441": 4111.7
4L. I I r*-1 9 ra i- I 1
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/14 d H:a. v�Depa a ofFi : ice .y, �Z6
Director of Co *'iw►vi►ity Seatatic dmini-trative Assistant to the Mayor
1
4 ^ �/�� ' 055
COMMUNITY SERVICES DEPARTMENT
JOHN POOR CONTACT
9-12-86 oL ?/ PHONE
DATE 1 e�i� Q, Q
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 1/ Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
A contract was awarded for the resurfacing & color coating of 19
tennis courts and 5 basketball courts . One court was in worse
condition than the bid specs indicated. In order to do a quality
job on the Groveland Rec Center courts one additional coat or layer
of material was required to fill the pitted areas of this court . The
contract change order for $257 . 50 is for labor & materials .
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: SE P 2 3 1986
The $257 . 50 charge order & contract provided a better court surfac 11AYOWSOFFICE
and extends the life of the courts by a considerable number of years .
The average cost to resurface 1 tennis court is $1500. 00., replacement
is approximately $18 , 000 . 00 . Extending the life of the facilities
y maintaining them properly is economically prudent .
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $257 . 50 quired if under
$10,000)
Funding Source:
001 -03172-0273-33018
Activity Number: 001-03172-0273-33018
RECEIVED
ATTACHMENTS (List and Number All Attachments) :
SEP 19 1986
A.O. Change Order OFFICE-OF THE DIRECTOR
Proposal dated 6-4-86 DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
es No Council Resolution Required? Resolution Required? Yes No
Illtes No Insurance Required? Insurance Sufficient? _Yes No /VA
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.