D-8120 White — City Clerk GITy OF SAINT PAUL
Pink — ?inance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: .T /cO
ADMINISTRATIVE ORDER
• Date:
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of
Saint Paul that payment for services not authorized by a contract or the
Purchasing Division must receive mayoral or council approval ; and
WHEREAS, the Saint Paul Division of Public Health has received a grant in the
amount of $29,288 to collect blood lead data on the population residing near
sites identified by the Minnesota Pollution Control Agency; and
WHEREAS, each household in a five block area around the site is to be con-
tacted by telephone; and
WHEREAS, the persons hired to telephone each household are to be paid at a
rate of $7.00 per hour, and
• WHEREAS, Caroling Kohls, SS# 474-92-6269, Ma Lee SS# 475-92-4102, Margaret J.
Sterba, SS# 475-52-9835 and Susan Dennig, SS# 469-42-9863 have agreed to per-
form this service; therefore, be it
ORDERED, that the City of Saint Paul , through its mayor authorizes the pay-
ment of $7.00 per hour to Caroline Kohls, Ma Lee, Margaret J. Sterba and
Susan Dennig during the period of August 15 through October 31, 1986, the
total not to exceed $3,780.00.
Fund: 33249
APPROVED AS TO FORM
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X/cn/efi_w_ ,
Assists t City Attorney ZIA7 Department Head
Community Services
•
Date l l%
Administrative Assistant to Mayor
^ • DEPARTMENT 6 - N? 3135
Kathy Mnhrland CONTACT
292-7702 PHONE Drfl ' ec3L/
September 15, 1986
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
5 Finance and Management Services Director 4 City Clerk
Budget Director
2 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Caroline Kohls, Ma Lee, Margaret J. Sterba and Susan Dennig will be reim-
bursed for telephoning each household in a five block area around the three
sites identified by the Minnesota Pollution Control Agency as having soil
contaminated with lead to a concentration of at least 1,000 partsorcENED
million.
S E P 1 S 1y6n
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAYOR'S OFFICE
No personnel impacts. The expenses will be paid out of a special Grant from
the Minnesota Department of Health to review existing health data or to col-
lect blood lead data on the population residing near contaminated soil sites.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: 3,780 quired if under
$10,000)
Funding Source: Minnesota Department of Health Grant
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENT EVIEW CITY ATTORNEY REVIEW
Yes o Council Resolution Required? Resolution Required? Yes ///No
•es ' No Insurance Required? Insurance Sufficient? Yes No /2)1
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.