D-8119 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary,— D ept:
OFFICE OF THE MAYOR
No: )1.) " 9/r)
ADMINISTRATIVE ORDER
Date: 9,9'Wg
III
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of
Saint Paul that payment for services not authorized by a contract or the
Purchasing Division must receive mayoral or council approval ; and
WHEREAS, the Saint Paul Public Schools, CYET, program paid the wages of
William Noll to work in the St. Paul Housing Inspection-Complaints activ-
ity during the period of July 5, 1986 through August 15, 1986, and
WHEREAS, the Public Health Center had agreed to reimburse the School District
at $3.35 per hour for William Noll 's time; therefore, be it
ORDERED, that the City of Saint Paul through its Mayor authorizes payment to
the Saint Paul Public School CYET Program for $770.50.
• 03226
APPR• : _ . TO FOR / RaC?„../... cc:2,4,J
sista t City Attorney dill Department Head
Community vices
• C�
Date l % — P `_- -ham_
Administrative Assistant to Mayor
Community Services DEPARTMENT -b _ gll� N? 3134
Kathy Mnhrland CONTACT
292-7702 PHONE c'reen eQ September 15, 1986
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
5 Finance and Management Services Director —4- City Clerk
Budget Director
f City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The Saint Paul Public School District CYET (Center for Youth Employment and
Training) will be reimbursed for providing the services of William Noll .
Mr. Noll worked for six weeks in the Housing Inspection-Complaint office
checking the city for junk cars.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED
No personnel impacts. SEP 1 8 iwt)
MAYOR'S OFFICE
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $770.50 quired if under
$10,000)
Funding Source: General Fund
Activity Number: 03226
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENTAr VIEW CITY ATTORNEY REVIEW
Yes o Council Resolution Required? Resolution Required? Yes No
•es InN9-
surance Required? Insurance Sufficient? Yes No//
Yes Pico Insurance Attached:
/ (SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached. •
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
•
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.