D-8115 White — City Clerk — CITY OF SAINT PAUL
Pink —winance Dept.
Canary— Bit- ' OFFICE OF THE MAYOR
Pu.eco„s i n
No: ege/
ADMINISTRATIVE ORDER
Date: �- 1T-1"6.
ADMINISTRATIVE ORDER, that the Purchasing Agent be authorized to purchase,
without advertisement, all labor, materials, equipment and services
necessary or incidental to the emergency revetment repair along the
Warner Road/Mississippi River Slope.
Placement of rip rap along the left descending bank of the Mississippi
River adjacent to Warner Road. Lametti & Sons, Inc. will furnish and
place material conforming to the U.S . Army Corps of Engineers
specifications for rip rap. The rock will be supplied on barges delivered
to the site and the quantities will be measured using draft weight of
the barges .
The work will be done by:
Lametti & Sons, Inc.
16028 Forest Blvd. N.
P .O. Box 375
Hugo, MN 55038
Approximately 3500 tons of rip rap @ $16 . 50 per ton
Approximate total - $57, 750.00
•
Reqn. No. 001852
Account Code PIR 807-62909-0731-62802
Approved as to funding:
, /94:„.662,„ .
Director, Dept. of "Finance & Management Services,'_\ttl,
APPROV AS TO FORMttr: 6 3fratet'
2)114.4(44
Assisi. t City Attorney Department Head
ate %41411
Administrative Assistant to Mayor
9/17/86/Peter/je
Finance & Manatlekt Services DEPARTMENT
-_- N° 318
Bill Pet€r ` �� �� ? CONTACT
298-4' 15 ln�`- � PHONE r�en , e
9/17/86 DATE 1
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 114 Director of Management/Mayor
t7;
-777/Finance and Management Services Director 4'-'; City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Emergency Repairs along Warner Road/Mississippi River slope.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED
None SEP 1 H lot)
MAYO`$ orra
s
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : 57, 750 . 00 quired if under
$10,000)
Funding Source: 807
Activity Number: 62909
ATTACHMENTS (List and Number All Attachments) :
Letter from Public Works - Al Shetka (1)
Letter from the Department of the Army - Corps of Engineers (2)
Letter from Lametti & Sons, Inc . (3)
Requisition (4 )
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes
X No Council Resolution Required? Resolution Required? Yes .4-o
Yes x No Insurance Required? Insurance Sufficient? Yes NoI't/ ',
es x No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET .411
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
IIIP
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.