D-8109 (2) White — City Clerk CITY OF SAINT PATTI, /� - $/09
Pink — Finance Dept. No:
Canary— Dept.
OFFICE OF THE MAYOR 9/3/S
ADMINISTRATIVE ORDER
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ADMINISTRATIVE ORDER,
That the proper City officials are authorized to execute a lease
agreement between Chicago and North Western Transportation Company,
Lunda Construction Company and the City of Saint Paul for the Fillmore
Line (to be used by Chicago and North Western Transportation Company
to transport for Lunda Construction Company the structural steel for
use in the construction of the High Bridge) . The lease is for a
period of two months beginning September 1, 1986 for a monthly rental
fee of $2, 000.00 and further subject to such terms as set forth in
said agreement, a proposed copy of which is attached hereto.
This property is located North of Water Street known as the
Fillmore Line.
1
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APPROVED AS TO FORM / ' / /
41-//d±4"14)
C,401 klig)
Assistant City Attorney Department Head /'
Date
Administrative Assistant to Mayor
Finance & Management Services DEPARTMENT N? 06108
Dave Nelson CONTACT
298-5317 PHONE ust 20, 1986 C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
3 .Department Director c/o Bob Piram 4 Director of Management/Mayor
2 Finance and Management Services Director.SEE NOTE City Clerk
Budget Director 5 Valuations
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Execution of Lease Agreement (CS/51) to enable Chicago North Western Transportation Company
and Lunda Construction Company to use the Fillmore Line to transport the structural steel
for use in the construction of the High Bridge. RECEIVED o..
-AUG 2 8 1986
OFFICE OF THE D$ LC i(!R
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: DEPARTMENT OF FrNe∎N(;E
AND MANAC,E:a4ENT �E;;vIC ES
The City of Saint Paul (Department of Community Services) will receive $2,000.00 per month.
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FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $4,000.00 quired if under
$10,000)
Funding Source:
Activity Number: 803-63901-6999-63378
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order for signature
2. Sample copy of Lease Agreement.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Ages ;( No Council Resolution Required? Resolution Required? Yes No
es No Insurance Required? Insurance Sufficient? Yes No
Yes ,4' No Insurance Attached:
(SEE •REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
F.0
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.