D-8104 White — City Clerk No. 0 �`[/
Fink — Finance Dept. Q ��
Canary Dept.Accounting Date U/4 /
Blue — Engineer H. L. Holzschuh
Green — Contractor 531 City Hall
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 7 (Page 1 of 4)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building R mndpl i ng
known as Contract/fG-02636 City Project No. 8408 ShPphy Cons--rust r on Co
Contractor, is composed of the following:
Letter Number and Date
1 . 19 June 1986 Change Door 301A Add $472.00
2. 17 June 1986 Supports and Curbs for Condensing Unit Add 2,000.00
3. 14 July 1986 Rock Removal under Parking Lot Add 20,255.00
4. 8 July 1986 Change floor in 813 to paint Add 56.00
5. 30 June 1986 Misc Electrical Changes
A. Add REceptacle in Roon 114 Add 191 .00
B. Reinstall Conduit: Add 105.00
C. Rewire Fire Chief's Exzercise Room Add 281 .00
• 6. 30 June 1986 Additional Access Panels Add 331 .00
7. 30 June 1986 Modify Door Frames Add 205.00
8. 23 June 1986 Modify Window Frames to allow exterior glazing Add 617.00
9. 20 June 1986 Additional Frames for Louvers in Penthouses Add 671 .00
10. 19 June 1986 Move Fire Sprinkling Valves in Penthouses Add 559.00
11 . 19 June 1986 Change Door 216 Add 263.00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- , and which amount is to be financed from:
CONTINUED ON PAGE 2
White — City Clerk No. D POI/
Pink }Finance Dept.
Canary — Dept. Accounting Date 5/a
Blue — Engineer
Green — Contractor
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 7 (Page 2 of 4)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building Remodeling
known as Contract/VG-02636 City Project No.8408 , Sheehy Constructi nn Cn
Contractor, is composed of the following:
Letter Number and Date:
12. 5 March 1986 Add Door 110A Add 1 ,349.00
13. 19 June 1986 Electrical Changes
1 . outlets in Rooms 235,238 & 332 Add 576.00
2. Two outlets for copiers Add 605.00
3. Relocate two outlets in Records Add 336.00
14. 17 June 1986 Revise Door 228 Add 680.00
15. 17 June 1986 Remove paneling from Roon 233 Add 250.00
• 16. 9 June 1986 Additional Access Panels Add 1 ,008.00
17. 3 June 1986 Scruppers & Downspouts in penthouses Add 902.00
18. 15 May 1986 Security Doors Add 6,229.00
19. 19 June 1986 Compressed Air to the Lab Add 523.00
20. 1 April 1986 Window Infill Credit at Walkway Credit (1 ,220.00)
21 . 6 May 1986 Glass change on 3rd Floor North Add 1 ,193.00
22. 22 June 1986 Detention Cells Credit Credit (43.00)
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- _, and which amount is to be financed from:
CONTINUED ON PAGE 3
'White City Clerk No. D F/�
Pink Finance Dept.
Canary — Dept. Accounting Date FP
Blue — Engineer
Green — Contractor
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 7 (Page 3 of 4)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building Remodeling
known as Contract,-02636 , City Project No. 8408 , Sheehy Construction Co.
Contractor, is composed of the following:
Letter Number and Date:
23. 3 June 1986 Ceiling in Jail Area Add 1 ,278.00
24. 3 June 1986 Tile in room 384 Add 167.00
25. 28 May 1986 Fire Damper modification Add 486.00
26. 27 May 1986 Ductwork Revision in west penthouse Add 3,109.00
27. 27 May 1986 Added (13) Sprinkler heads Add 1 ,620.00
28 27 May 1986 Basement Window Modification Add 315.00
29. 20 June 1986 Police Chief' s Area Modification Add 3,105.00
• 30. 3 June 1986 Plumbing Modifications
1 . Toilet in Sub-basement Add 336.00
2. Water lines to toilet in Fire Garage Add 543.00
3. Vacuum breakers on existing toilets Add 238. 00
31 . 18 June 1986 Curtainwall Revisions J Add 9,464.00
32. 17 June 1986 HVAC Revisions in rooms 151 & 152 Add 1 ,326.00
33. 16 June 1986 Pheumatic Conveyor System Relocation
(This item will be soljt 50/50 with the the toregomg additions made in ac-
cordance with the specifications in the sum of $ , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- , and which amount is to be financed from:
SEE PAGE 4
CONTINUED ON PAGE 4
.White ,— City Clerk No. 0 No f
/
Pink —.Financse Dept.
Canary — Dept. Accounting Date g4)6/Y,6
— Engineer /
Green — Contractor
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 7 (page 4 of 4)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building Remodeling
known as Contract Y,-r-02636City Project No. 8408 , Sheehy Construct-ion Co.
Contractor, is composed of the following:
Letter Number and Date
34. 7 July 1986 Corner Guards for Wallpaper Add $800.00
35. 18 June 1986 Add windows to garage doors Add 1 ,546.00
$73,786.00
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 73,786.00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract/IA- G-02f136 , and which amount is to be financed from:
SUMMARY
Acct # 804-64905-0898-64008 Original Contract to include
Change orders 1-6 $3,786,876.00
Change Order #7 73,786.00
AP D AS TO ORM
X$3481504652X0XXX
L--"}j/ / / $3,860,662.00
U f'•S 19 q2 See LP' !- -.r� .
Assistant City % orney Contra �"fi,
• r -I 1 19 84 )(By ' /
• Engineer
_ 19 , 4 L _
Chief Engineer He- • •f e •. v ce v/
Director of rcot-g 1 Administrative Assistant to the Mayor
POLICE DEPARTMENT + DEPARTMENT 6)— F/o No 591
H. L'. .u0LZXCHUH CONTACT
298-4785 PHONE l ec..Lv
JULY 28, 1986 DATE SZ+
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
XDepartment Director , 4 Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director 6 Supervisor of Code Enforcement
' City Attorney 7 H.L. Holzschuh - 531 City Hall
r _-1-----Contractor
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Unknown conditions were uncovered during the remodeling.
RECEIVE-)
AUG 2 5
MAYOR'S OFFICE
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Original Contract $ 3,635,800.00 Change Order No. 5. . . .$ 37,071.00
Change Order No. 1(deduct) . $ - 28,412.00 Change Order No. 6. . . .$ 35,000.00
Change Order No. 2 $ 37, 191.00 Change Order No. 7. . . .$ 73, 786.00
Change Order No. 3 $ 20,043.00
Change Order No. 4 $ 50, 183.00 $ 3,860,662.00
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 73,786.00 quired if under
$10,000)
Funding Source:
Activity Number: 804-64905-0898-6400
ATTACHMENTS (List and Number All Attachments) :
RECEIVED
Letters 1 thru 35 attached AUG 2 1986
OFFICE OF THE DIRECTOR
DEPARTMENT OF Fi,'v.ANCE
AND MANAGEMENT SERVICES
DEPARTMEN REVIEW CITY ATTORNEY REVIEW
Yes = Council Resolution Required? Resolution Required? Yes v‘
Nohle
Yes No Insurance Required? Insurance Sufficient? Yes Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET f.
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.