D-8103 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE; OF THE MAYOR J
No: b g/O>5
ADMINISTRATIVE ORDER
Date: V,10/13-L
411
ADMINISTRATIVE ORDER,
that the proper City officials are directed to authorize
payment of One Thousand two hundred twenty-four and 36/100
Dollars ( $1224 . 36 ) to the AAZPA (American Association of
Zoological Parks and Aquariums ) for expenses incurred by the
AAZPA Accreditation Visiting Committee while inspecting St .
Paul ' s Como Zoo in June, 1986 . To be charged to Acccount
Code #001 -03122-0299-33058 .
•
APPROVED AS TO FUNDING:
Director , Finance and Management Services �'t
APPROVED S TO FORM
941
Assistant ity Attorney A••r Department Head
Date (O 11116Cm...— 11L—
Administrative Ass,tant to Mayor
1
CG1MUNLTY SFRVICFS DEPARTMENT 6- 4/0-j No 4306
Jerry Prill CONTACT
4126 PHONE Loreen August 8, 1986 DATE e C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
-Department Director 4/A9 Director of Management/Mayor
2T Finance and Management Services Director City Clerk
Budget Director r
y City Attorney .i
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Authorize payment of expenses related to the AAZPA accreditation inspection team in
the amount of $1224.36.
RECEIVED
AUG "1 AUG 14 1986
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: fl vt~t� ���t�� CITY ATTORNEY
The Zoo has submitted an application to be accredited; the inspection is one of the
requirements of the accreditation process and occurred in June, 1986. Fry ,dr'available
to pay for these expenses . J
• AU G 15 1986
OFFIC OF rHE DIRECTOR
DEPA- ri..,c:NT OP FINANCE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's�signa- SERVICES
ture not re-
Total Amount of Transaction: $1224.36 quired if under
$10,000)
Funding Source: 001-03122-299-33058
Como Zoo
Activity Number: 03122
ATTACHMENTS (List and Number All Attachments) :
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes - No
likes X No Insurance Required? Insurance Sufficient? Yes No /1; ,
Yes NA No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.