D-8102 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR /�
No: "' /C.�c ,
.D - Community Development ADMINISTRATIVE ORDER
REVISIOX Date:
ADNIINISTRATIVE ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Planning & Economic Deve I opment
to amend the 19 83 budget of the •on I I- - •a o-• : • . .. fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
Residential Street Paving $382,000.00 ($4,024.70) $377,975.30
P6-100-39771-0537-61803
Helping Hand Health Clinic 14,352.00 (2, 113.86) 12,238. 14
P6-100-39972-0537-61815
Energy Audit Advertising 25,000.00 34.02 25,034.02
P6-100-39972-0537-61816
Urban League/LEAP 25,000.00 (2,276.74) 22,723.26
•6-100-39772-0537-61817
General Administration 225,000.00 (3,941 .62) 221 ,058.38
P6-100-39975-0537-61879
Unspecified Contingency 7, 168.33 (7, 168.33) 0.00
P6-100-39976-0537-61899
Incubator Business Program 662,000.00 19,491 .23 681 ,491.23
P6-100-39974-0537-61805
Totals $1 ,340,520.33 -0- $1,340,520.33
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1 ,.#1 411/ it(AA~"'''''••■•4•A'"----------------".
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Prepared by: •ctivity Ma'•r Approved by:May
ASP
.r_ ....:. CA 1 6 I I
Requ=. =d by:Deprment director Date
PaP - C-aNtMur1ITY DeUELatq uTDEPARTMENT r g / N? 05768
CONTACT C�
exr // PHONE r
3 JSlo DATE 1 e eiv e e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director Director of Management/Mayor
Finance and Management Services Director LI City Clerk
Budget Director 1 W..4 Pscrrot4
City Attorney S C-OPY Are ME 1
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
NAS C'JOTIFI£T7 THE t-1r' T+4-&-r IT t.Aus-r COMPLETE
1 9`63 CD66. ..nSS BILL IF c k,gAtrt B`( ' / s '$(o.
ATT 1,Ep DMIti. ORDER WILL:OO CLOSE nuT ALL REMAiNtH‘
PRONSCrS) INCREAS£ -TNE ItGuti&-rOR. FusINt:SS PRa&RAM &.4q,67-
,
AND Q ALt.ouo ALL. FUNDS TO SE. E)(PEUDED L3• -r4-IE c.oMPLerroN DATE.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
ALA_ P2O)Ec-rS ••4tAAT 'se Cot-API-e TED •4- Q�LL
�t.lt-lD5 EXP pED 1" ` I3t'81o.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : INTERNAL "tRAOSPER.S,s E •A•o quired if under
Funding Source: CO ' - OBS (SILL FL&NDs $10,000)
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Activity Numbers '. 5v.z P.c -4u . oRtmExi •
ATTACHMENTS (List and Number All Attachments) :
1RoPo5Eo J\DM 4. ORDs l 3ukoGer Reois for
DEPARTMEfT REVIEW TTORNEY REVIEW
41kes ' No Counci zesolutio Required? Resol tion Required? Ye No
es No I • Orance Required? Insur Sufficient? Ye$ No
Ye • Insurance Attached:
(SEE .REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor III
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
411
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.