D-8100 White - City Clerk No. D • /(7()
Pink - Finance Dept.
Canary - Dept. Accounting Date
Blue - Engineer `Ga' r118
Green - Contractor
C�
CITY OF SAINT PAUL - OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 2
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Trout Brook Ponding Area
known as Contract L-G 2685, City Project No. Minn-Kota Excavating, Inc.
Contractor, is composed of the following:
1) Install a crushed rock path around the new pond.
2) Install chain and post barriers at the stream crossings.
3) Install a storm water culvert to divert storm water from
Wheelock Way, into the outflow waters of the pond . This
will reduce erosion at the pond and maintain better water quality
for fish & wildlife. This is an integral part of the design for
this pond as an amenity for the development of 300 units of
housing at Trout Brook.
4) Contingent on completion and billing by August 25.
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 1 4.941 .00, said amount to be added to the lump sum con-
sideration named in the contract, known as contractXU- G 2685 , and which amount is to be financed from:
0.5'37--k/g0 r
914 100-39971 537-001 - CDBG "Jobs"
00VED AS TO FORM
C fitGfri
sist. t C' y Atttorney t- Contactor
g�) 19 (510 By dir
C. suiting Landscape Architect
« > .-►� �. A •it_ t - P.E.D / ea. • Dep t of i ce (A/11
/9. 19 6 " A 1■N. 1) )
D ir;140 of ilMNIIP Administrative Assistant to the Mayor
P.E.D. DEPARTMENT fkU '' N? 05297
Daniel S. Brewer CONTACT G,.._ g/60
Sr-
292-1577 ex t. 345 PHONE August 14, 1986 DATE reen e e3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 7 Director of Management/Mayor
6 Finance and Management Services Director 8 City Clet Alf
Budget Director 1 -oria BO's 41m 2. -�a "/
de City Attorney 3 ��om Meyer 9. Dan Brewer
WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This will complete the plans for making Trout Brook Pond a passive
recreational area : 1 ) installing of crushed rock path. 2) installing a
chain and post barrier at the stream crossings. 3) completing the storm
water diversion past the lake.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
$ 14,941 .00 will be added to the contract with the Minn-Kota Excavating
contract. This will make the contract a total of $ 173,867.50 .
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 14,941 .00 quired if under
$10,000)
Funding Source:
Activity Number: 100-39971-0537-61801 (PBG "Jobs"
ATTACHMENTS (List and Number All Attachments) :
Contract Change Agreement #2 with Exhibit.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes No
•es )( No Insurance Required? Insurance Sufficient? Yes No , /,,
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.