D-8099 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR Q/�
No: "� Cam✓ ?q
ADMINISTRATIVE ORDER
Date: F//
•
ADMINISTRATIVE ORDER,
The Department of Planning and Economic Development is authorized
to retain Mr. Sam Grogg as a consultant on film development
and financing, at a cost not to exceed $600. The consultant will
advise the city on strategies for increasing film production in
Saint Paul . Total cost includes travel , lodging and meals . The
term for lodging and meals reimbursement will not exceed one day,
Fund Source: PED Operations
AP"OVED • S TO O'M
40-
.
Assistant City Attorney / - Department Head
Date A?!
Admini•'rat' a Assistant to Mayor
P.E.D. DEPARTMENT Oo /ci N° 05959
,lane Fastwnod CONTACT O
292-7494 ext. 204 PHONE
August 8, 1986 DATE reetovee+
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signat
apartment Director Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
Budget Director
(g City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Consultant will advise PED staff on several activities designed to promote film and
television industry as an economic development area. Specifically, he will work
with staff on 1 ) program for financing film production and film development financing,
and 2) a seminar for the local business community on film investment.
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: y�,� 1 $S
CITY ATIORKY
Consultant's expenses will not have significant budget, personnel or other implications .
Programs on which he is advising, if implemented, could have significant positive economic
Illimpact on city,
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: Not to Exceed $600,00 quired if under
$10,000)
Funding Source:
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
DEPARTMENT REVIEW CITY ATTORNEY REVIEW 41/o/r Ales X No Council Resolution Required? Resolution Required? Yes
es X No Insurance Required? Insurance Sufficient? Yes No 4i
Yes X No Insurance Attached: U
(SEE 'REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.