D-8096 White — City Clerk CITY OF SAINT PAUL
Pink — Pynance Dept.
Caaary— Dept.
OFFICE OF THE MAYOR p Q
NC/Hi)
ADMINISTRATIVE ORDER
Date: g////
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ADMINISTRATIVE ORDER,
That the proper City officials are hereby authorized to remit
the sum of $422. 50 to Martin-McAllister, Consulting Psycholo-
gists , Inc . , 4428 IDS Center, Minneapolis , Minnesota 55402,
for 62 hours of professional services (Recruit Interviews and
Test Feedback) rendered to the St. Paul Police Department on
July 22 , 1986 ; a copy of said order to be kept on file and
of record in the Department of Finance and Management Services.
44J- CJ
0130.3- /9-ono
APPR• _ ! AS TO FOR
Al, %.1)1/1‹ 6441-6444
ist.nt City Attorney Department Head
Date
Administrative Assistant to Mayor
f, /Parks DEPARTMENT N? 3795
Don Ganje CONTACT
2
2,01!,:
92-7400 PHONE
July 24, 1986 DATE re en hiee3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signatu :
Department Director Director of Management/Mayor
Finance and Management Services Director 5 City Clerk
Budget Director 6 Parks and Recreation
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This action necessary to accept credit for changes in the contract work '{`�
which have resulted from the Burlington Northern Railroad' s decision -7& A\�
to abandon its trackage through Swede Hollow, thus eliminating the need C
for a pedestrian bridge over the tracks. ��. % - o
re 0
RECEIVED �s
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
AUG 81986
Decrease project cost by $115,050.00 CITY ATTOIVEY
Swede Hollow Park Development - Phase II c uVED
iUG 819±6
OFFICE OF THE DIRECTOR
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (May,oDr PARTP T OF FINANCE-mAiNnt.aLmENT SERVICES
ture not re-
Total Amount of Transaction: (115,050.00) quired if under
$10,000)
Funding Source: N.A.
Activity Number: 803-63903-0882-63418
ATTACHMENTS (List and Number All Attachments) :
.Contract Change Agreement #1
.Letter explaining revised scope of work dated July 1 , 1986
.Letter itemizing contract deletions dated July 10, 1986
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes No
1'es X No Insurance Required? Insurance Sufficient? Yes No 4///I
Yes X No Insurance Attached:
,v/)''
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
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5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.