D-8092 White — City Clerk No. 0 Y®?=.2
Pink — Finance Dept.
Canary — Dept. Accounting Date �J /cP‘
Blue' `- Eigineer
Green — Contractor
RECEIVED
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER JUL 17 1986
for
CONTRACT CHANGE AGREEMENT NO. 2 PUBLIC WORKS CONST,
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Bituminous Overlay and Reconstruction of COMO AVENUE—CAPITOL HEIGHTS
Activity
known as E�#62677 , City Project No. 85—P-0973 Total Asphalt Construction Company
Contractor, is composed of the following:
The Contractor was directed to construct concrete steps with metal railing for Bethesda
Hospital, in place of the sidewalk, from the curb to the sidewalk on Como Avenue between
Park Street and Capitol Boulevard, because of the excessive boulevard slope.
411.601 Concrete Steps with Metal Railing 1 Lump Sum @ $2,078.83
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 2,078.83 , said amount to be added to the lump sum con-
Activity No.62677
sideration named in the contract, known as i , and which amount is to be financed from:
1985 M.S.A. Fund
Funding is available in the contract.
APPRrITIS TO I ORM
19 MIA L ii\ Pilck (t
Assist nd
Leir
• Contractor 0 / .. /
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Ch' °°gi H .d o ii • n s of • . ce 074 3
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Director of Administrative Assistant to the Mayor
P.L . Construction DEPARTMENT N? 4603
Larry H. Lueth CONTACT
- 2921-6113 PHONE
July 17, 1986 DATE ree'n cc
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
--D60a-rt #T-tdrettor irector of Management/Mayor
5 Finance and Management Services Director City Clerk
Budget Director 1 Joseph F. Koenig ,
City Attorney 2 Robert G. Peterso
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The attached Contract Change Agreement compensates the Contractor for extra work that was per-
formed at the Engineer's direction for:
COMO AVENUE-CAPITOL HEIGHTS
RECE.1 4`-°`'' City Project No. 85-P-0973
AUG Activity #62677
Contractor: Total Asphalt Construction Co.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
RECEIVED
Contract Change Agreement Increased Cost $ 2,073.83
19.5% Engineering & Inspection Percentage JUL 2 8 1986 $ 405.37
$ 2,484.20
OFFICE OF THE DIRECTOR
• DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $2,484.20 quired if under
$10,000)
Funding Source: 1985 MSA - Funding Available in Contract.
Activity Number: 62677-731-000
ATTACHMENTS (List and Number All Attachments) :
Contract Change Agreement No. 2
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
•es No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact _
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
•
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.