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D-8091 White 1„City Clerk No. D !- Pi+ k —,Finance Dept. 7 Canary — Dept. Accounting Date �o P Blue — Engineer Green — Contractor • CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for PUBLIC WORKS CU SS-. CONTRACT CHANGE AGREEMENT NO. 1 ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Bituminous Overlay of DOWNTOWN STREETS Activity#62647 85—P-0981 A Ashbach Construction Company known as City Project No. P y Contractor, is composed of the following: Additions and deductions as shown on the attaciu ent. Tilece addi't'ions and deductions were ordered by the Engineer and were necessary to complete the project. • ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 8,462.79 , said amount to be added to the lump sum con- sideration named in the contract, known as #62647 , and which amount is to be financed from: Public Works Contingency Fund 62958-7499 D AS T• OR■A .�� % 2-2I 19 7c Aies cexis a Assistant City A orney / Contractor ll ". /L4.c!..:6a -/ 44/1— 19 Cs give-r H-.• • 6-�• - t i ance 40 lika_e if Z.' ±_71n_19 Q Director of Admi istrative Assistant to the Mayor Public Works Construction DEPARTMENT n NO 4626 -Larry H. Lueth CONTACT I' -11/ 292-6113 PHONE GreenSlecT July 14, 1986 DATE ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : r 6 Director of Management/Mayor 5 Finance and Managemen Services Director City Clerk Budget Director ©K 1 Joseph F. Koenig / v rG `T, City Attorney 2 Robert G. Peterso WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : The attached Change Agreement provides compensation to the Contractor for extra work performed and establishes a credit for the use of substitute asphalt materials as approved by the Engineer. Bituminous Overlay of DOWNTOWN STREETS RECEIVED City Project No. 85-P-0981A Contractor: Ashbach Construction Company - Contract Change Agreement No. 1 JUL 2 2 1986 COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED; OFFICE OF THE DIRECTOR - Contractor: DEPARTMENT OF FfNANCE =` AND MANAGEMENT Cost of Extra Work $ 8,462. 79 SERVICES Engineering & Inspection $ 1,650.24 AUG ,'85 TOTAL ADDITIONAL COST $10,113.03 MM4ypi). nF SCE Allyting funding is available except for $4,000.00 which is shown below. A project record form Iiikeing processed for that $4,000.00. FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $4,000.00 quired if under $10,000) Funding Source: Public Works Contingency Fund 62958-7499 Activity Number: 62909 JOB NO: 62647 ATTACHMENTS (List and Number All Attachments) : Administrative Order for Contract Change Agreement No. 1 DEPARTMENT VIEW CITY ATTORNEY REVIEW Yes Council Resolution Required? Resolution Required? Yes No •Yes (No nsurance Required? Insurance Sufficient? Yes No/7, Yesnsurance Attached : (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.