D-8090 White = City Clerk No.
0 — F2
Pink – Finance Dept. /,5I/Q Canary – Dept. Accounting Date Q 4
Blue – Engineer
Green – Contractor
II
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Como Zoo Bird Yard Landscape Planting
P.I .R. Activity 803-63903-0882-63420
known as Contract L- , City Project No. 85-10-09 Minnesota Valley Landscaping ,
Contractor, is composed of the following:
1 . Substitute shredded bark mulch for sterilized soil No Change
2. Delete 1 bag of Paygro shredded bark mulch Credit $ 50.00
3. Adjust size and quantity of River Birch Credit 762.00
4. Adjust size of two Swamp White Oak Credit 98.00
5. Adjust size of 15 Dwarf European Cranberry Credit 52.50
6. Adjust size of 20 Prince of Wales Juniper Credit 40.00
7. Adjust size of 18 Service Berry Credit 154.00
8. Adjust size of 43 Isanti Dogwood Credit 16.75
9. Sod 17 sq. yds. of disturbed area Add 42.50
III
Total Credit $1 ,130.75
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing Sidildja made in ac-
cordance with the specifications in the sum of $ 1 ,130.75 , said amount to be x C cF the lump sum con-
sideration named in the contract, known as contract L- , and which amount is to be financed from:
Original Contract Sum 26,245.25
Changes by Unit Price (- 40.00) Metro-Council Grant
Amount this Change (- 1 ,130.75) #SG 78215 via
New Contract Sum 25,0T4.50
P.I .R. 803-63900-7499-63060
AP'- • r DAS I k
C
A ,,ame ?— Z F19 q‘ Minnesota Valley Landscaping
As-'sta attorney Contractor
�;A�e ,� r
Ar
19. By See attached letter dated 7-11-86
4 a�,_ ex Supt. of Parks & Recrea 'on a I I. ' O.
C of 'nee Head of',epar a of F n ce / ,a6
'115154 ("---.5 _.7 &A. _._ ,,)-k_c- Qi\,..,____:,
Director of Community Services Administrative Assistant to the Mayor
CS/Parks DEPARTMENT N? 3794
Ken Wehrle' CONTACT z) p o
292-7400 PHONE eii July 23, 1986 DATE l e e39
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 4 Director of Management/Mayor
3 Finance and Management Services Director 5 City Clerk
- Budget Director 6 Parks & ,tecreatinn
` City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This action necessary to accept credit to the City for installing approved but
undersized plant materials, and to compensate contractor for additional sodding.
JUL 3 C 85 RECEIVED
MAYOR'S OFFICE
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: JUL 2 8 1996
RECEIVED CITY ATTORNEY
Decrease project cost by $1 ,130.75 J U l 2
1986
Como Zoo Bird Yard Landscape Planting OFFICE OF THE DIRECTGR
• DEPgR7MEN7 OF FINANCE
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $1 ,130.75 Credit quired if under
$10,000)
Funding Source: Metro-Council Park Grant SG #78215
Activity Number: 803-63900-7499-63060 (L-8103-1 )
ATTACHMENTS (List and Number All Attachments) :
1 . Administrative Order
2. Project Record Sheet
3. Letter dated 7-11 -86 from Contractor
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes ,-/No
Ill'es x No Insurance Required? Insurance Sufficient? Yes No //
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.