D-8081 White — City Clerk No. 0 A�
Pink —.Finance' Dept. cc
Canary — Dept. Accounting Date 7/ Q
Blue — Engineer
Green — Contractor
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 4
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Saint Anthony Park Central Area Revitalization Project
,
known as Contract I G 2517 City Project No. Arri gnni RrnthPrs Cnmpany
Contractor, is composed of the following:
Provide all materials, labor, equipment and services necessary and
incidental to construct and install the kiosk structure per drawings
as provided by the consulting architect, and as directed by the
Project Landscape Architect. Construction shall comply with drawings
dated 11-12-85.
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 1,145.00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contracts- G 2517 , and which amount is to be financed from:
C.I.B. 90081 003
9' 52 9b057- ,•i71 - 7 /0 /
A AS TO F RM
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GL 7 "/ 19 .t"-C Arr'Boni Brothers Company
Assistant City Attdrney Contra
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,,, P irec sr-o ,7 Admin strative Assistant to the Mayor
PED 4 DEPARTMENT N9 X05287
William E. Huser CONTACT '//
:421,e:6339 PHONE
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DATE re en he Q
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
5 Department Director Director of Management/Mayor
6 Finance and Management Services Director City Clerk .
Budget Director 1 W. Peax•sq 2. Meyer 3. J. O'Leary
City Attorney 7 William Huser
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Action will allow for completion of project construction per F":1\/F(1
original design objectives and community goals. RECEIVED '✓
JUL 10 1936
JUL 1 i Uo
MAYOR'S OFFICE CITY A T1 Utdl EY
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED
Change will add $1,145,00 to existing contract, will remain under budget ,p 1 f. opp,
and have no personnel impacts. I ; �
OFFICE OF THE DIRECTOR
DEPARTMENT OF FINANCE
• AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $1,145.00 quired if under
$10,000)
Funding Source: C. I.B.
Activity Number: #96081-003 ?07S- t-0697-Offfi4 7k' PIV4-
ATTACHMENTS (List and Number All Attachments) :
Change Order Agreement No. Four
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
_41igs x No Council Resolution Required? Resolution Required? Yes N
s x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE -REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.