D-8079 White — City Clerk CITY OF SAINT PAUL
AIR
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No:
b - 2o7 9
• ADMINISTRATIVE ORDER ' i Wi
Date: S
ADMINISTRATIVE ORDER, In the matter of that certain contract known as Activity No.
L-8954 for Construction of PAYNE AVE. BRIDGE NO. 62544 over CNW Railroad
City Project No. B-1085 , Cy-Con, Inc. •
Contractor, the specified date of completion is November 15, 1985 and the
Contractor did not complete the contract by said date of completion because
• • • _ •- • •_ ..• - . . . .. - _ . ■ • •• •
Payne Avenue was opened to vehicular traffic over the winter suspension as per
contract specifications and it is hereby
ORDERED, That the City of Saint Paul, through its Mayor, extends the time of completion
to June 3, 1986, and it is
FURTHER ORDERED, That the City of Saint Paul hereby will waive claim for
liquidated damages on this project.
•
APPROVED • : O F• 'M
Oitlake.)
A ant Attori y Department 1-1-
..
_ Director of Public Works, - 6-86,AW/mp
•
Administrative Assistant to Mayor
Piihl i r Works DEPARTMENT N? 1265
Arthur Werthauser CONTACT _ 2 9
292-6320 PHONE 'A(v�� c c
July 16, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
4 Director of Management/Mayor
3 Finance and Management Services Director 5 City Clerk
Budget Director 6 Department of Public Works
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Completion date for contract construction of PAYNE AVENUE BRIDGE No. 62544 over the
Chicago Northwestern Railroad (B-1085) will be extended to June 3, 1986.
The wet Fall delayed restoration work of the boulevard at the bridge approach areas.
The bridge was opened to traffic within the allotted time, and the public was not
inconvenienced by the failure to complete the project within the specified time.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
RECENE.D
No change in cost of contract.
JUL 22 ►gab
MAYOR'S OFFICE
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : quired if under
$10,000)
Funding Source: N/A
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes x No
Allies x No Insurance Required? Insurance Sufficient? Yes x No
es x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
•
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.