D-8078 whit. — City Clerk CITY O F SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR r No: C.t�j o
ADMINISTRATIVE ORDER
• BITXIET RE,\7SION Date: V0a/A6
AI)MI ISTRATTVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Planning & E-c-on-on c—D.evel opment
to amend the 19_26_budget of the PED Operations fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
SPENDING PLAN
Fund 126 PED Operations Fund
126-36010-0855 Capital Outlay
Expenditures - Sound Equipment -0- 1500 1500
126-36010-0111 Salaries 1 ,015,602 (1195) 1,014,407
126-36010-0439 Fringe Benefits 258,932 (305) 258,627
All other fund spending categories 5,756,912 -0- 5,756,912
Net Change to Spending Plan 7,031,446 -0- 7,031,446
•
. et _ u - •
Prepared by:Activity Manager Approved by: or
4 ...; A� 7- 2-1
Request b :Depart di - for Date
N9 05769
Planning & Econ Develop DEPARTMENT
Tom Meyer CONTACT
7494 ext 225 PHONE Green/ See3
DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
department Director Director of Management/Mayor
5 Finance and Management Services Director 4 City Clerk '&--/G-11/2'/ Budget Director 1 Rill Pattnn
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The Port Authority recently vacated the 13th floor of the City Hall Annex. It will now
be possible to schedule the Riverfront Commission and Planning Commission meetings in a
conference room on that floor. The Port Authority has agreed to sell the sound system
that is in the room to PED which will make it possible to easily record these meetings.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $1500 quired if under
$10,000)
Funding Source: PED Operations Fund
Activity Number: 126-36010-0855-64029
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order - Budget Revision
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Y Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE •REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the _
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.