D-8071 White — City Clerk No. 0 ` ere . /
Pink — Finance Dept. 7/4/4/,‘
Canary — Dept. Accounting Date
Blue — Engineer H. L. Holzschuh
Green, — Contractor 531 City Hall
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as roof repairs to Rice Street Library
known as Contract L-G2635 , City Project No. 8527 Peterson Brothers Roofing ,
Contractor, is composed of the following:
Install new roofing at roof vents $ 400.00
Repair leaks $ 125.00
$ 525.00
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 525.00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract,,-G2635 _, and which amount is to be financed from:
803-63907-0898-63410 Summary:
Original Contract $ 16,412.00
Amount This Change Order $ 525.00
$ 16,937.00
AP" •, ' �•� AS TO "SR •��s. . A .4. 7 19 g Peterson Brother Roof ' - .
Assistant ity • tt. ney Contractor
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C of Engineer /City Architect Head . •epart - t tf '�\6\
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Director of Lt C3 7--A-fl-- !/ Administrative Assistant to the Mayor
BUILDING DESIGN SECTION DEPARTMENT Np 580
. '
RL. HOL SCHUH CONTACT D-
29874785. PHONE
JUNE 13, 1986 DATE Shie
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
2 Department Director Director of Management/Mayor
5 Finance and Management Services Director City Clerk
Budget Director 4 Supervisor of Code Enforcement
j City Attorney 6 H. L. Holzschuh - 531 City Hall
1 Contractor
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Deteriorating base flashings were uncovered and repaired.
Emergency leak repairs were also executed.
REUIVED
71986
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: � �
Original Contract $ 16,412.00 RECEIVED
Change Order No. 1 $ 525.00
' _t 1986
$ 16,937.00 � ��"
OFFICE OF DEPARTM vT" E 0!' CTpR
• AND MANAGEtwE F Fit r,E
NT czs
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 525.00 quired if under
$10,000)
Funding Source: 803-63907-0898-63410
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
1. Letter of Proposal
2. Project Record Sheet
DEPARTMEN 'EVIEW CITY ATTORNEY REVIEW
Yes io Council Resolution Required? Resolution Required? Yes No
•es Insurance Required? Insurance Sufficient? Yes No446,
f
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures "^
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.