D-8069 White - Ci Clerk No. D Z& 9
Pink - F ce Dept. 7; a/iC
Canary - . Accounting Date /�
Blue ineer
Green - Contractor
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CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Troutbrook Pondinq Area
known as Contract I,-G-2685, City Project No. , Minn-Kota Excavating, Inc. ,
Contractor, is composed of the following:
Place 342 trees and shrubs into containers and store and maintain through the
summer for fall planting at the Trout Brook Pond. These were originally
bare root stock that were to have been planted this Spring. The early thaw
and wet Spring prevented completion of the pond in time for Spring planting.
(See Exhibit A and B) .
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 3,676.50 said amount to be added to the lump sum con-
sideration named in the contract, known as contractLL, r,-2685 , and which amount is to be financed from:
39971-537-001 CDBG "Jobs"
ableAS TO ORM
-.W.1- C Z r19 g‘ x M14//1/40M -
Assistant Cit. Al orn� Contr;ffi�
if ( r J -1/) 19 $() By X
- .,). ,, J ill ulting Landscape Architect
0 41-46-. Oigiir 1 ° 4-30 1966, 0 a r 4...._,C, 4.---\.,
E.41. . Engine ' chii:ct ( b.E.D.) Head oe—partment of Finance i� „i?�I'
Ae A., r' r L �.
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Dir;cto of IP Administrative Assistant to the Mayor
D-(-a6
P.E.D. DEPARTMENT N? 05291
Daniel S. Brewer CONTACT
K 292-1577 ext. 345 PHONE Green
• June 19, 1986 DATE e c
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
',Department Department Director Director of Management/Mayor
6 Finance and Management Services Director 1_ ,� ' y Clerk
Budget Director Alrloria Bostrom
l
City Attorney 9 {; 3 Tom Meyer 7. Dan Brewer
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This will compensate the contractor for the additional care required
to be given to planting stock that must be maintained through the summer until
the Fall planting season. This stock was not plantRE' k® Spring due to the
weather.
JUN z � 1986
RECEIVED
OFFICE OE THE DIRECTOR
DEPARTMENT OF FINANCE
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPAC1 41NTICARATEQ T SERVICES JUN 2 F 1986
This is maintenance of planting stock worth about $20 ,000, which was CITY ATTORNE
purchased for Spring planting. 1
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FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $3,676.50 quired if under
$10,000)
Funding Source:
/ao -399 /- 0537- 6/36/
Activity Number: 39971 537 001 CDBG "Jobs"
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ATTACHMENTS (List and Number All Attachments) :
'",f:/ 62\
Contract Change Agreement #1 with Exhibits :: cp Jy �
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DEPARTMENT REVIEW CITY ATTORNEY REVIEW
111Fi-- --ToTIncil Resolution Required? Resolution Required? Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No 4/4
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department •
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts. •
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.