D-8062 White — City Clerk CITY OF SAINT PAUL Pa 1 gO f 2
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR QQ��))//--�
No: 0PC1A
ADMINISTRATIVE ORDER
• COMMUNITY SERVICES I31'ix,ETItjv7SI0x Date: / /
PARKS & RECREATION
AJ)MILNISTRATIVE ORDER,Consistent with the Ci t r�ty' Int§ Lot e,E h yor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Kl
to amend the 19 * budget of the CAPITAL IMPROVEMENT fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
* 1973, 1974, 1977, 1978, 1979, & 1980
Current Amended
DUNNING ATHLETIC FIELD Budget Change Budget
925-93073-0799-73101 $163,757 .00 (6,649.36) $157,107.64
RESTRICTED USE ACCOUNT
925-93073-7499-73007 - 0 - 6,649.36 $6,649.36
ALLOCATED ACCOUNT - CAPITAL
IMPROVEMENTS - 52 PLGDS
925-93074-0799-73006 $275,471.32 (64630) '.,! 75,407.02
RESTRICTED USE ACCOUNT
925-93074-7499-73007 - 0 - 64.30 64.30
NORTH DALE RECREATION CENTER
925-93077-0799-73134 $128,136.54 (200.48) $127,936.06
SWEDE HOLLOW LAND ACQUISITION
925-93077-0799-73102 $ 39,000.00 (1,250.00) $ 37,750.00
• ARLINGTON - ARKWRIGHT PARK BLDG SITE
925-93077-0799-73103 $ 38,500.00 (3,031.29) $ 35,468.71
RESTRICTED USE ACCOUNT
925-93074-7499-73007 - 0 - $4,481 .77 $4,481 .77
* 1973, 1974, 1977, 1978, 1979 & 1980
INITIAL PROCESSING RECEIPT ACCOUNT
925-93078-0799-73001 $4803,396.75 (3,396.75) $ - 0 -
PROSPERITY HIS REC. CENTER SITE
925-93078-0799-73104 $ 95,000.00 (54.10) $ 94,945.90
RESTRICTED USE ACCOUNT
925-93078-7499-73007 $ - 0 - 3.450.85 $ 3,450.85
DUNNING ATHLETIC FIELD REDEVELOPMENT
925-93079-0799-73101 $ 335,423.00 (3,081 .75) $332,341 .25
HILLCREST SITEWORK W/0 GYM ADDITION
925-93079-0799-73135 $ 81 ,204.21 (1 ,204 .21) $80,000.00
EASTVIEW GYM ADDITION SITE WORK
925-93079-0799-73136 $ 47,919.95 ( .30) V88XX00X14
RUIRRETE0 N8K AREONDQI $47,919 .65
REZIRXETEN HARRIET ISLAND FLOOD CONTROL
925-93079-0799-73105 $ 50,000.00 (6,899 .86) $43,100.14
RESTRICTED USE ACCOUNT
925-93079-7499-73007 - 0 - 11,186.12 $11,186.12
• /
Prepared b . • ivity - _-r Approved by:Mayor
(14. Are/to Ae!
z• •ed by:Department director Date
White — City Clerk CITY OF SAINT PAUL Page 2 of0
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR ma�yy//
No: - �CJto�-
ADMINISTRATIVE ORDER
SCOMMUNITY SERVICES BI'Ix;ETREVISION Date:
PARKS & RECREATION
ADMINISTRATIVE ORDER,,Consistent with the authority oran e S ERV I Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the De artment of UPI
to amend the 19 *_budget of the CAP I�TAL IMPROVEMENT fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
* 1973, 1974, 1977, 1978, 1979, & 1980
Current Amended
Budget Change Budget
INITIAL PROCESSING RECEIPT ACCOUNT
(3925-93080-0799-73001 $ 2,425.58 ( 561 .97) $ 1,863.61
HIGHWOOD HILLS REC. CENTER COMPLETION
925-93080-0799-73113 $ 71,000.00 (11,496.00) $ 59,504.00
BATTLE CREEK PARK SITE DESIGN
925-93080-0799-73112 $15,000.00 (15,000.00) - 0 -
DUNNING RECREATION AREA IMPROVEMENTS
925-93080-0799-73101 $110,355.58 ( 819.02) $109,536.56
RICE-ARLINGTON ACQUISITION & SITEWORK $ 53,194.77 ( 905.07) $ 52,289.70
925-93080-0799-73107
NAVY ISLAND SITE IMPROVEMENT
925-93080-0799-73108 $ 31,000.00 ( 1,344.68) $ 29,655.32
• RESTRICTED USE ACCOUNT
925-93080-7499-73007 $ - 0 - 30,126.74 $30,126.74
RECAPITULATION
K.U.A. - 1973
925-93073-XXXX-73007 $ 6,649.36
R.U.A. - 1974
925-93074-XXXX-73007 64.30
R.U.A. - 1977
925-93077-XXXX-73007 $ 4,481 .77
R.U.A. - 1978
925-93078-XXXX-73007 $ 3,450.85
R.U.A. - 1979
925-93079-XXXX-73007 $11,186.12
R.U.A. - 1980
925-93080-XXXX-73007 $30,126.74
GRAND TOTAL - 1973-1980 R.U.A. $55,959.14
• t AI
1r/
Prep. -1 •ctivity Ma• ,:r Approved by:Mayor
t rev 62'3 2."-•
Le
'equ. ed by:Department director Date �—��
CS/Parks DEPARTMENT N? 838
Jnhn Wirka CONTACT
292-7400 PHONE ell/June 25, 1986 DATE 1 r e e C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
gommaissmonmemasiapariatiailiii
5 City Clerk
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This action is necessary to transfer fund balances from completed Community
Services project(s) accounts to the Restricted Use Accounts in C.I .B . years
1973, 174, 177, ' 78, ' 79 and '80.
c G �
� es
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: N
0®
s
These funds are to 6 used to supplement the Como Park Golf/Ski Clubhouse and
Sitework budnet, as annroved by the CIB Committee (6/12/86) and City Council
(6/26/86) .
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $55,959.14 quired if under
$10,000)
Funding Source: CIB, 1973, '74, '77, '78, '79, '80
Activity Number: please refer to Administrative Order
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes No
Awes X No Insurance Required? Insurance Sufficient? Yes No
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.