D-8055 White = City Clerk No. 0 S 6 56
Pink -'Finance Dept. �j /
Canary — Dept. Accounting Date O? (p/5-6
Blue — Engineer 14,1_, fjayZSC,f IV 14
Green — Contractor 5�1 Uf HALL
• • CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 5 (Page 1 of 3)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Bu i 1 di no e iodel i ng
known as ContractMX-G-02636 City Project No.8408 , Sheehy Construction Co. ,
- Contractor, is composed of the following:
Letter Number and Date:
1 . 22 April 1 986 Remote Wiring to Overhead Door Add 945.00
2. 6 May 1986 Underground Fuel Tanks Add 874.00
3. 7 April 1986 Fire Damper Revisions Add 360.00
4. 14 April 1986 Asbestos Removal from Tunnels Add 6,626.00
5. 24 April 1986 Concrete topping at lobby BO1 Add 1 ,765.00
6. 29 April 1985 a. Room 135, Toilet Exhaust- Reject
b. Change ductwork at Corridor 8-01 Add 575.00
7. 21 April 1986 Carpet minimum charge Add 401 .00
5 May 1986 Sleeve anchor test Add 233.00
M. 6 May 1986 Sprinkler Revisions at penthouse Add 564.00
10. 6 May 1986 Ductwork modifications to avoid beam conflicts Add 1 ,145.00
11 . 6 May 1986 Exhause to jail locker room area Add 366.00
12. 9 May 1986 Temporary vent to hot water heater Add 518.00
13. 9 May 1986 Water system changes Credit (800.00)
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
CONTINUED ON_ PAGE 2
cordance with the specifications in he sumo , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- , and which amount is to be financed from:
- SEE PAGE 2 -
White -'City Clerk No. " 0 -'5-6
Pink. — Finance Dept.
Canary — Dept. Accounting Date 6'44 /Y-6
Blue — Engineer
Green — Contractor
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. (Page 2 of 3)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Puhlic Safety Remodeling
known as Contract)d.X-G02636 , City Project No.84nR , Sheehy Con Construction Co.
Contractor, is composed of the following:
Letter Number and Date (Continued) :
14. 9 May 1986 Records Area Revisions Add $3,513.00
15. 9 May 1986 Rainwater leader for walkway Add 2,730.00
16. 9 May 1986 Code Required Revisions Add 8,116.00
17. 7 May 1986 Roof Preparation to move air cond. to 100 Bldg. Add 4,931 .00
18. 9 May 1986 Roll-up mats in lobby Add 1 ,788.00
19. 6 May 1986 Curtainwall Revisions
1 . Add Louver in East Wall Add 658.00
• 2. Add aluminum panel on north wall Add 227.00
3. Reject
4. Add louver at computer room, east wall Add 646.00
5. Change frames to "Outside Installation Stops" Add 282.00
6. Reject
7. Add aluminum panel , south elevation. . . Add 110.00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
.Pate
cordance with the spesations See in a sum of $ , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- , and which amount is to be financed from:
- SEE PAGE 3 -
White —„City Clerk No. D Se2
Pink — Finance Dept.
Canary — Dept. Accounting Date ( ,/77,67/ ----6.7
Blue — Engineer
Green — Contractor
•
CITY OF SAINT PAUL - OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 5 (Page 3 of 3)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building Remodeling
known as ContractGO2636 , City Project No. 8408 , Sheehy Construction Co.
Contractor, is composed of the following:
Letter Number and Date:
19 (Continued)
8. Add Operating Window to Fire Physical Fitness Area Add 498.00
TOTAL Add $37,071 .00
804-64905-0898-64008 SUMMARY Original Contract to include
• Change Orders 1 ,2,3,&4 $3,714,805.00
Change Order #5 37,071 .00
$3,751 ,876.00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 37,071 .00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract K-002636 , and which amount is to be financed from:
See Summary Above
AP .
P' ! ED AS TO OR i / 4
/.119
A' istant Ci Arney, Contrac or.
At
_ c�_- r (2 19 8(.> \ By Letters Attached
E :i r
• `.41 mmfd.kei co 19 Pt,l� l K c
C -f En er Head o -.ar f inance i
s ”
9,
4-� dzt!� C/ 8 19 R, C� • • l�
Director of Po i( C 'e Administrative Assistant to the Mayor
BUILDING DESIGN SECTION DEPARTMENT . _ D N°
574
i�'f
L. ~doLZSCHUH CONTACT '
C
298-4785 PHONE reCnOt%ee3 E 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
4 Finance and Management Services Director City Clerk
Budget Director 5 Supervisor of Code Enforcement
i City Attorney 6 H. L. Holzschuh - 531 City Hall
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Unknown conditions were uncovered during the remodeling. __ RECEIVED
JUN 2 i Qom N 0 198o
OFFICE OF THE DIRECTOR
DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
RECEIVED.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Original Contract $ 3,635,800.00 JUN 1 Ci
Change Order No. 1 (deduct) $ - 28,412.00
Change Order No. 2 $ 37, 191.00 MAYOR'S OFFICE
Change Order No. 3 $ 20,043.00
Change Order No. 4 $ 50, 183.00
•ne Order No. 5 $ 37,071.00
$ 3,751,876.00
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 37,071.00 quired if under
$10,000)
Funding Source:
Activity Number: 804-64905-0898-6400 8
ATTACHMENTS (List and Number All Attachments) :
Letters Attached
DEPARTMEN " IEW CITY ATTORNEY REVIEW
Yes 10 Council Resolution Required? Resolution Required? Yes '7-No
'es Insurance Required? Insurance Sufficient? Yes No 4/
Yes No Insurance Attached: /�
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.