D-8054 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE. MAYOR y� \S—r/-�jZ
ADMINISTRATIVE ORDER
No:
• Date:
ADMINISTRATIVE ORDER,
Authorize reimbursement of expenses and payment of fees to Kathryn Page to attend
and facilitate Art is Business/Is Art Business? workshop on June 20 and conference
development and fundraising planning sessions on June 19 and 20th.
Total Amount of Transaction : $2,075.00
Funding Source: PED Operations
Activity Number: 126-36050-0219 (consultant, approximately $1 ,200.00)
126-36050-0251 (airfare, approximately $650.00)
126-36050-0252 (expenses , approximately $225.00)
•
APPROS_ ) AS TO FORM/dr4/7/ 4 `_air
irr/
r Assistant City Attorney Depa tment Head
f-.
• _ 1
Date P A
dministrative Assistant to Mayor
P.E. D. DEPARTMENT ))- `/ N? 05751
Bob Tracy CONTACT
* 292-7494 ext. 215 PHONE ell/ e e3
ASSIGP NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
2- De•.r tip, Director 5 Director of Management/Mayor
Fi •.;, ' and Management Services Director 6 City Clerk
:udget Director IZTJim O'Leary
.; City Attorney 3 Tom Meyer
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Administrative order to authorize visit by consultant, Kathryn Page, to facilitate
Art is Business/Is Art Business? workshop on June 20 and conference development
and fundraising planning sessions on June 19 and 20th .
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED JUN 18 1986
JUN 1 ; �` i �° �'
MAYOR'S OFFICE
S
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $2,075,00 quired if under
$10,000)
Funding Source:
Activity Number: •
ATTACHMENTS (List and Number All Attachments) :
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Ales X No Council Resolution Required? ' Resolution Required? Yes .s No
es X No Insurance Required? Insurance Sufficient? ,,jYes No
Yes X No Insurance Attached:
(SEE •REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
•
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.