D-8053 4White &553
— City Clerk _ No. �
Pink — Finance Dept. //may Z/i2Z Canary — Dept. Accounting Date (v .(i'J
Blue — Engineer
Green — Contractor
III CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Lake Phalen Shoreline Erosion Control
P.I .R. Activity No. 803-63903-0882-63415
known as Contract L-8545-8, City Project No. 85-05-13 Northern N ,
Contractor, is composed of the following:
Excavation and disposal of organic material encountered,
grade .m -- disposal pile:
$ergs/f4,
$8.50 per cubic yard, estimated 1400 cu. yd. maximum
Add, not to exceed $11 ,900.00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 11 .900.00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- 8545-8 , and which amount is to be financed from:
Original Contract sum $ 43,578.00 (Metro Council Grant #7604)
Unit Price changes 11 ,926.70 via 803-63900-0799-63248
Amount this Change 11 ,900.00
New Contract sum $ 67,404.70
APP- II DAS 0F;''M /
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A III- 110f' ' iiAr _ 4 AI 19 ri By i
1- 5■4giMr< Supt. of--'arks & Recreation S / ''
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C iel '�_ineer �� i% �� " He. . of De""'! .t of ante ,1
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Director of Community Services Admini-trative Assistant to the Mayor
CS/Parks DEPARTMENT ,-- - QS& N9 3788
Brian Tourtelotte CONTACT
g 292-7414 PHONE
June 10, 1986 DATE re' en/ See3
ASWA NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
/ l epartment Director 4 Director of Management/Mayor
Finance and Management Services Director 5 City Clerk
- Budget Director 6 Parks and Recreation
7—City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Compensate contractor for work ordered by Project Engineeg due
to poor soil conditions encountered at subgrade depths. ECEIVED ��
k=t C:L.t\%tc i� C1
JUN 1 3 1986 c ���
JUN 6 OFFICE OF THE DIRECTOR ��i:/.":"7 DEPART�,�ENT F Fi�VANCE ��COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPAT�BIP MANAGEMENT SERVICES i��
s
RECEIVED REC,F1YE!
Increase project cost by (not to exceed) $11 ,900.00
Lake Phalen Shoreline Erosion Control .JUN 1 q
JUN 1 21985
• MAYOR'S Off1CF
CITY AIiU NEY
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : (Not to Exceed) $11 ,900.00 quired if under
$10,000)
Funding Source: Metro Council Grant #7604
Phalen Park
Activity Number: 803-63903-0882-63415
ATTACHMENTS (List and Number All Attachments) :
1 . Project Record Sheet
2. Letter to Contractor 5/30/86
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes No
es x No Insurance Required? Insurance Sufficient? Yes No ///,{ .
es x No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES: a
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.