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D-8046 Whit. — City Clerk CITY OF SAINT PAUL Pink — Finance Dept. Canary— Dept. orricv. OF Till: MAYOR ,/ PED - Community Development No: �T6 ADMINISTRATIVE ORDER • BUDGET REVISION Date: W/r)/F& ADMINISTRATIVE ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and based on the request of the Director of the Department of P I ann i ng R Fconnm i r IlevA I npmPpt to amend the 19_84 budget of the l;nmmun i ty Dove l opmc nt Block Grant fund.the Director of the Department of Finance and Management Services is authorized to amend said budget in the following manner: Current Amended Budget Change Budget Newell Park $21 ,000.00 ($11 ,547.45) $9,452.55 100-39703-0537-61173 Rice Street Library Parking 44,000.00 (26,504.06) 17,495.9..4 100-39703-0537-61202 Holly Tot Lot 18,000.00 (460.01 ) 17,539.99 100-39703-0537-61208 • Cerebral Palsy Sheltered Wkshp 429,600.00 (81 .00) 429,519.00 100-39703-0537-61208 Terrace Park 35,000.00 (7,513.67) 27,486.33 100-39703-0537-61212 Sycamore Street Lighting 42,343.02 (15,084.90) 27,258.12 100-39703-0537-61217 Unspecified Contingency 388,075.13 61 091 .09 449,266.22 100-39718-0537-61999 Totals $978,018.15 $0.00 $978,018.15 OP 4 L'rep.red : :Activity ' n•ger Approved by:M: •r "\. Requ Depart: = tor 4 � Y Pe Date Pep - L.OMMUIJIrY P. DEPARTMENT g � N? 05321 L JO6 t1AMMe-k, CONTACT i y 91-1 t exr .0 // PHONE Green 06 0q/36, DATEe e ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : artment Director Director of Management/Mayor Finance and Management Services Director 4/ City Clerk �� `-3-drector ` I (.c) City Attorney CoP«S -To 1 cic 4- MME WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : TitE TF+REE (5) ATTAC- f ' 16\DMi0). ORPEk/BuD6er REO(SSoNS WILL CD CLose ©tT THE REMA oik)` . . CD YR aSC Rtosec-rs 0 Ct-oSE our- 3 co YR 1 . P2os*L-rs Q Close c xr (o GD YR."3:31C. PROJECTS '-14.6 C- TY ())1 I-1- 0O L.OtWoER- 14k0E - o REPo2r To 4(•(D ot.) -1-44£sE COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: 4 .TI°ITVES. • FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: --rRwskc oijs LL._ Goo-4403 quired if under $10,000) Funding Source: COEt' 'ELAIJD. Activity Number . SE£ .0,_c-t`Ac-41.tE�IJTS. ATTACHMENTS (List and Number All Attachments) : A-. T+EREE- CS) ok DM.lOtSTRA.TIOE ORDE2 / 5u)4,Ei REotstoN S DEPARTMENT REVIEW -- '- CITY , TORNEY RE-VIE ¶ No Courc• R olutiorf Require ? Reso tio 'equire N s N��Insuran Required? In r- ce Suffic' n Yes o es-No Insuran Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if • required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney • 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. • 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.