D-8043 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR /
No: l ) -gOLt 3
ADMINISTRATIVE ORDER
• Date: G//Di
ADMINISTRATIVE ORDER, In the matter of that certain contract known as Activity No.
62677 for COMO AVENUE-CAPITOL HEIGHTS
City Project No. 85-P-0973 , Total Asphalt Construction Company
Contractor, the specified date of completion is 90 Cal. Days (9-14-85) and the
Contractor did not complete the contract by said date of completion because of
delays due to utility pole conflicts and additional work added to the contract to be
performed in the spring of 1986,
and it is hereby
ORDERED, That the City of Saint Paul, through its Mayor, extends the time of completion
to July 1, 1986 and it is
FURTHER ORDERED, That the City of Saint Paul hereby does waive claim for
liquidated damages on this project.
•
APPROVED AS TO FORM ,fy,,,,,,t id, E- /
si to Ci At orney Department Hea
U
•
Date Co ----Ct""S' sQL_a \.
c------5 . "'t-j---C--D------1
Administrative Assistant to Mayor
Public Works Construction DEPARTMENT b- 3 N9 2994
Larry H. Lueth CONTACT
292-6113 PHONE r e en/ e May 30, 1986 DATE 1
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
3---6eflart ►cfl-t 43i-rector 5 Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director 1 Larry H. Lueth
7 City Attorney 2 Robert G. Peterson
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Extend the contract completion date from September 14, 1985 to July 1, 1986. The roadway was
open to traffic during this period. COMO AVENUE-CAPITOL HEIGHTS
City Project No. 85-P-0973
Contractor: Total Asphalt Construction Company
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED
JUN 61986
NONE CITY ATTORNEY
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: NONE quired if under
$10,000)
Funding Source: NONE
Activity Number: 62677
ATTACHMENTS (List and Number All Attachments) :
Administrative Order for Contract Time Extension
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
Allies No Insurance Required? Insurance Sufficient? Yes No
es No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If 'an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.