D-8040 White — City Clerk CITY OF SAINT PAUL
Pie.k - rinance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: U+ g6217/0
ADMINISTRATIVE ORDER �. /�7/��
Date: f
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint
Paul that payment for services not authorized by a contract or the
Purchasing Division must receive mayoral or council approval ; and
WHEREAS, the American Lung Association of Ramsey County, conducted a
Smoking Cessation Program, eight (8) sessions to the employees of
the City of Saint Paul from March 25 to May 6, 1986; and
WHEREAS, the fee for this presentation is $100.00; therefore be it
( $10.00 subsidy X 7 participants $ 70.00 )
(plus $30.00 for complete refund of 1 30.00 )
participant who quit smoking
( TOTAL: $100.00 )
ORDERED, that the City of Saint Paul through its Mayor approve payment
of $100.00 to the American Lung Association of Ramsey County, 614 Portland
Avenue, St. Paul , MN. 55102.
III Fund No: 001-00157-0219
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Director(of Finance Ma agement Y Date
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APPROV D AS TO FO M
cii(, ! 0 /1 Af' ,
Assis nt City Attorney —1 • Department Head
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Ill
Date
(ànLiveAssistanttoMa)or
Personnel-Employee Rel . & Trng. DEPARTMENT 9J(4) d NO 4227
Pamela Monno CONTACT
298-6861 PHONE M 19, 1986 teen cc3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director A! Director of Management/Mayor
.5 Finance and Management Services Director 5 City Clerk
Budget Director
A° City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
To reimburse American Lung Association of Ramsey County for conductiRELaEJVrn
Smoking Cessation Program from March 25 to May 6, 1986
MAY22 1L
OF ;CE OF THE v
PVRTMENT fF
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: ANL) MANAGEWINi
Total cost is: $100.00 RECEVED
REC V cD
HAY ?, MAY 7, y
• "w,r`r r'FFICE
P.9AYCR S OFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $100.00 quired if under
$10,000)
Funding Source: 001-00157
Activity Number: 0219
ATTACHMENTS (List and Number All Attachments) :
1 - administrative order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW f
Yes X No Council Resolution Required? Resolution Required? Yes / No
�(es X No Insurance Required? Insurance Sufficient? Yes No h/6)
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant _ 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR �' 14
No: U
ADMINISTRATIVE ORDER
•
BITI)GET REVISION Date: /c "9/71®
..I)MLXISTRATIVE ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of _ _
to amend the 19_&budget of the Engineer Fund fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
205-12102-0300 22,000 (5,000) 17,000
205-12102-0857 5,000 5,000
22,000 22,000
EXPLANATION FOR BUDGET REVISION
1. A substantial number of our terminals and modems have broken down
this year and need to be replaced. There are insufficient funds in
205-12102-0857 to cover this hardware.
• 2. We do not carry service contracts on our terminals and modems because
the cost would be prohibitive (about 12,000 per year). It is more
cost effective at this point to purchase new terminals than to repair
the old ones.
3. The current budget amount for 205-12102-0300 is sufficient to allow this
revision.
All„.■11t_IPF/
Prey Activity Mena!=r Approved by:Ma
r A.
s -� 2-9
Requested by:Department director Date