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D-8039A White — City Clark CITY OF SAINT PAUL Pink — Finance Dept. Canary— Dept. OFFICE OF THE MAYOR No: . .t..:::3- aa.9.14 PED - Community Development ADMINISTRATIVE ORDER • BUDGET REVISION Date: L 13 ADMINISTRATIVE ORDER, Consistent with the uthority granted to the Mayor in Section 10.07.4 of the City Charter and based on the request of the Director of the Department of tlanni.ng & Economic Development to amend the 19_81Dbudget of the Comrnu i ty 1- PvQl npmPnt Rl rink Grant fund.the Director of the Department of Finance and Management Services is authorized to amend said budget in the following manner: Current Amended Budget Change Budget Multi-Unit Assistance $ 43,608.80 $ 56,391.20 S 100,000.00 100-39508-0537-61102 Unspecified Contingency 308,254.44 (56,391.20) 251,863.24 100-39518-0537-61999 Totals $ 351,863.24 S -0- $ 351,863.24 • • •<---• , I (/ ‘ i 0 0 , ....7--7 AO .--' j) d' Ait_14.4.... Prepared by: •ctivity .•ae:r Approved by: 1i.r I i.. wr CV �.' '' Request= _•'rtme t dir.- Date • •cg 039,4- N° 05317 Pep- COrtAkk .N 1ry LOPMFa-rrDE PARTMENT `��Qg ___ CONTACT 3 ri49LI 1 Exr . ./( PHONE r DATE 1 e en e e ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : R_ Dee artment Director Director of Management/Mayor Finance and Management Services Director 2/ City Clerk /'/�� 3 .Budget Director I Wm. R rorI '��G�', 6 City Attorney CoPY -ro lDS —I— MA.IAZ WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : - WW5 FOR T14 'EA.R J MI.ILTI — IAIU ir -ASSIS- A.)CE P O C-r WERE 1 u D OE2TblJTLcC -rRp,psFERRED oc t,-r or-1 0W0s/g S. -T-14 Is 4DNII0. ©RDER. a))tLi- RESTORE —rr%%E PROJECT TD I-rs Orz1 •%iik L BIAID,e-r. COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: NA • FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction:t15-4a,3q/.a.e quired if under $10,000) Funding Source: C )? , Activity Numbers i00-395'o -o5-31-6"° - ro0 - 395r8 - as-37 -64999 ATTACHMENTS (List and Number All Attachments) : i. AC DImI .)ISTRhT1 OE ORDER 3LAD6ET $? ()ISION DEPARTM NT REVIEW CITY ATFO1ThE REVIEW Ses No ► .nci1 p�-soluti Req fired? Re • ution R• quired? Y_s es . Insurance Re red? nsurance S ffi ' •nt? No Ye No Insuranc • . tached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval • 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor • 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. • 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.